Minutes Archive

 

2009 Minutes

Back to list of years…

January 5, 2009 | Regular Meeting

Read full text

THE 1296TH REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON MONDAY, JANUARY 5, 2009 @ 7:00PM IN THE COUNCIL CHAMBERS

CALL TO ORDER

Mayor Roll called the meeting to order @ 7:01pm and led the pledge of allegiance.

All council members were present.  City Supervisor, Dan Thede and City Clerk/Treasurer Glena Hook were also present.  City Attorney, Chuck Evans arrived at 7:30pm.

Prayer was given by Reverend Kevin Lindgren, of the Assembly of God Church.

Officer Terry Watson was sworn in by Mayor Roll.

Ms. Leckrone made a motion to except the minutes from December 16, 2008 meeting with corrections.
Mrs. Williams seconded the motion.
Motion Passed.

COMMITTEE REPORTS

Cemetery & Parks; The committee made a recommendation to increase the cost of the burial plots.  The council decided that the increase recommended by the committee was low and decided to discuss the increase further before making a decision. The Niche Wall agreement is being held for changes.

Lights, Streets and Sidewalks; The committee stated that the ordinance concerning snow removal from the sidewalks needs to be enforced.  Dan Thede is looking into lighting for the back parking lot of the City Hall Building.

Water-Sewer; Committee reported that the pick-up used by the water supervisor is broken down.

Police; Report given by Chief Clay Coker.

Fire; Mayor Roll will get a fire department report from Tom Wood.

Personnel; Committee is working on updating personnel policy.

Budget & Finance; Will be discussed at the Council Retreat.

Ordinance & Resolution; There was nothing to report.

UNFINISHED BUSINESS

The council is holding the Niche Wall agreement until changes the council feels necessary can be made to it.

The committee recommended an increase in the cost of burial plots.  The council feels the increase recommended needs to be discussed further at the Council Retreat.

The Water/Sewer committee made a recommendation not to allow a reduced rate for the hook-up fees asked for by Ted Werner.
Mr. McElmurry made a motion to accept the committee’s recommendation.
Mr. Bischoff seconded the motion.
Motion Passed.

The council feels the increase in salary for the Council President needs to be looked into by City Attorney, Chuck Evans for any legal matters that may prevent the increase from being legal.

NEW BUSINESS

Lisa Oedewaldt gave a report on the proposed subdivisions.  The council decided to wait until the second meeting in January 2009 before making a decision on whether to approve the subdivisions.  City Attorney, Chuck Evans is to look into recreational lots in the City to see if a recreational lot in the City would meet City Ordinances and Regulations.

Mr. Bothman made a motion to approve Emergency Snow Ordinance #1719.
Mr. McElmurry seconded the motion.
Motion passed.

Mr. Bischoff made a motion to approved Resolution # 1720 increasing the water budget to pay for attorney fees incurred during the negotiations for the agreement between International Paper and the City of Libby.
Mrs. Williams seconded the motion.
Motion Passed.

COUNCIL ACTION/DISCUSSION

Mrs. Williams made a motion to approve payroll and claims for December 2008.
Mr. Bothman seconded the motion.
Motion Passed.

Mr. Bischoff made a motion to change the second council meeting of the month from the third Tuesday to the third Monday of the month.
Mr. McElmurry seconded the motion.
Motion Passed.

Kootenai Towing would like to be on a list for towing vehicles for the City.  Mayor Roll will check to see what we need to do.  Chief Coker stated that the County has a list to call for towing.

Mayor Roll would like to thank the City Road Crew for all their hard work on the snow removal this season and stated he was proud of them.

 HEAR THE PUBLIC

Trent Oelberg, stated that there are two different parties that are interested in using the Fred Brown Pavillion and that some kind of schedule needs to be established.  The council will discuss this at the Council Retreat.

ADJOURNMENT

Meeting was adjourned at 8:00pm

________________________________

Mayor Doug Roll

Attest:

City Clerk /Treasurer Glena L. Hook

                                                                                     

                                                                                     

COUNCIL RETREAT MINUTES 1/10/2009 9:00AM @ THE VENTURE INN

The Libby City Council met on January 10, 2009 at the Venture Inn at 9:00am.

Present were council members, Bill Bischoff, Walt McElmurry, Lee Bothman, DC Orr, Charlene Leckrone and Peggy Williams. Mayor Roll, City Clerk/Treasurer Glena Hook, Street Supervisor Corky Pape, City Supervisor Dan Thede, Commissioner Tony Berget and Western News reporter Canda Harbaugh were also present.

Some of the subjects that were discussed were as follows;  City Attorney, Charles Evans accident, Growth Plan, EPA cleanup, spraying of weeds, Cemetery, Infrastructure, City Loans, Budgets, Machinery & Equipment renewal and City man power used for in kind services.  These were discussions only and no decisions were made.

Meeting was adjourned at 2:00pm.

___________________________________

Mayor Doug Roll

Attest;

City Clerk/Treasurer, Glena L. Hook

                                                                                     

                                                                                     

 

THE 1297TH REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON TUESDAY, JANUARY 20, 2009 @ 7:00PM IN THE COUNCIL CHAMBERS

CALL TO ORDER

Mayor Roll called the meeting to order @ 7:05pm and led the pledge of allegiance.

Mrs. Williams, Mr. Orr, Ms. Leckrone, Mr. McElmurry and Mr. Bischoff were present.  City Clerk/Treasurer Glena Hook was also present.  Mr. Bothman, City Attorney, Chuck Evans and City Supervisor Dan Thede were absent.

Mrs. Williams made a motion to accept the minutes from November 7, 2008 meeting, January 5, 2009 regular meeting and January 10, 2009 Council Retreat.
Ms. Leckrone seconded the motion.
Motion Passed.

COMMITTEE REPORTS

Cemetery & Parks; Committee is still working on cemetery fees and pavilion fee schedule.

Lights, Streets and Sidewalks; NA

Water-Sewer; Mr. McElmurry stated that he found a 2003 3/4ton truck for the water plant for $15,000 dollars.  Ms. Leckrone made a motion to buy the truck out of the water budget.
Mrs. Williams seconded the motion.
Motion Passed.

Police; NA

Fire; NA

Personnel; NA

Budget & Finance; NA

Ordinance & Resolution; NA

UNFINISHED BUSINESS

 The council stated that City Attorney, Chuck Evans is working on the changes in Niche Wall agreement.

The committee is still working on the cemetery fee increase.

Mr. Bischoff made a motion to deny The Bentgrass Overview Subdivision.
Ms. Leckrone seconded the motion.
Motion Passed.

Mr. Bischoff made a motion to approve The Amended Lot 14, Block D, Jonston’s Acre Tracts Subdivision with the conditions and recommendations of the County Planner.
Mr. McElmurry seconded the motion.
Motion Passed.

Mr. McElmurry made a motion to approve The Cedar Heights, Amended Pineview Tracts, Block 1, Lots 5-9 with the conditions and recommendations of the County Planner.
Mr. Bischoff seconded the motion.
Motion Passed.

The Council President salary increase is to be put on the next agenda.

NEW BUSINESS

Eric Drake, 208 W. Spruce St, requested a 1 yr. variance to start an archery sales business.
Mr. Bischoff made a motion to grant a 1yr. variance to Eric Drake at 208 W. Spruce St.
Ms. Leckrone seconded the motion.
Motion Passed.

Bill Patten of 142 Rawlings Rd. presented the new hospital plans to the council.  They will need road abandonments for a portion of 2nd St. and Dakota.  Mayor Roll will get the information to City Attorney, Chuck Evans.

COUNCIL ACTION/DISCUSSION

The council decided to meet with the EPA on February 11, 2009 in the council chambers @ 5:30pm.

The council decided to have a Growth Policy Training Workshop on Wednesday, February 25, 2009 @ 5:30pm in the council chambers.

ANNOUNCEMENTS

 Mr. Bischoff announced that an Air Quality meeting would be held in the Little Theater on Thursday, January 22, 2009 at 7:00pm.

HEAR THE PUBLIC

Bill Canane thanked the Mayor for his efforts on getting the EPA to finish cleaning up Libby.

ADJOURNMENT

 Meeting was adjourned at 8:02pm.

________________________________

Mayor Doug Roll

Attest:

City Clerk /Treasurer Glena L. Hook

February 2, 2009 | Regular Meeting

Read full text

THE 1298TH REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON MONDAY, FEBRUARY 2, 2009 @ 7:00PM IN THE COUNCIL CHAMBERS

CALL TO ORDER

Mayor Roll called the meeting to order @ 7:02pm and led the pledge of allegiance.

Mrs. Williams, Mr. Bothman, Mr. Orr, Ms. Leckrone, Mr. McElmurry and Mr. Bischoff were present.  City Supervisor, Dan Thede, City Attorney, Chuck Evans and City Clerk/Treasurer Glena Hook were also present.

Mr. Bischoff made a motion to accept the minutes from January 20, 2009 meeting with the addition of, with the conditions and recommendations by the County Planner, added to the Subdivisions that were approved during the last meeting.
Mr. McElmurry seconded the motion.
Motion Passed.

COMMITTEE REPORTS

Cemetery & Parks; The council was asked to review and consider the draft copy of fees, ins. coverage and deposits presented for the Fred Brown Pavilion. The committee was asked to further define the events in the draft copy.

Lights, Streets and Sidewalks; NA

Water-Sewer; NA

Police; Mr. Orr read the police report from Police Chief Clay Coker.  Mayor Roll asked for one month of having 6 officers on payroll.  Mayor Roll stated that it will only be a month until the city will find out if Officer Graziano’s is able to pass his physical test to become a police officer.  Also it has been heard that Officer Josh Harth may be leaving to take a job with the border patrol and Police Chief Clay Coker is scheduled for surgery in March 2009.  The council discussed the possibility of Mayor Roll talking to Lincoln County concerning the idea of providing law enforcement for the city.

Fire; NA

Personnel; The committee is working on the Personnel Policy

Budget & Finance; NA

Ordinance & Resolution; NA

UNFINISHED BUSINESS

City Attorney Chuck Evans will make new changes to the Niche Wall Agreement.

Ms. Leckrone made a motion to increase Cemetery Plot costs to $350.00 from $300.00.
Mr. Bothman seconded the motion.
Motion Passed.

Mr. McElmurry made a motion to increase the Council Presidents salary $100.00 per month.
Mr. Bothman seconded the motion.
Mrs. Williams voted against the increase.
Motion Passed.

The council had a discussion on where to spend the International Paper Settlement.  Mayor Roll would like the committee to come with recommendations on how much of the settlement is to be spent to defer the cost of water used for irrigation during the summer months and how much of the settlement is to be used for infrastructure, at the next council meeting.  Dan Thede brought a handout on which water lines should be replaced first.

Duane Williams of 251 W. Cedar St. would like the commercial water users to be included in the portion of the settlement to be used to defer the cost of water used for irrigation during the summer months.

NEW BUSINESS

The School District asked for a stop sign at 6th and Idaho.  Mr. McElmurry made a motion to put a stop sign at 6th and Idaho.
Mrs. Williams seconded the motion.
Motion Passed.

COUNCIL ACTION/DISCUSSION

Mr. Bischoff made a motion to pay claims and payroll for January 2009.
Mrs. Williams seconded the motion.
Motion Passed.

ANNOUNCEMENTS

Breakfast meeting will be held at Henry’s Café starting Wednesday, February 4, 2009 at 7:00am.

There will be a City Council and Planning Board training session February 25, 2009 at 5:30pm in the Council Chambers.

HEAR THE PUBLIC

Jim Rostorfer of Reese Court, Libby, Wanted to know if events at the Fred Brown Pavilion will prohibit the use of the rest of the River Front Park.  Mayor Roll assured him it would not.  Mr. Rostorfer also believes that the deferred cost of water usage for irrigation during the summer months for the City residents should include all City water users.

ADJOURNMENT

Meeting was adjourned at 8:00pm by Mayor Roll.

________________________________

Mayor Doug Roll

Attest:

City Clerk /Treasurer Glena L. Hook

                                                                                     

                                                                                     

A SPECIAL COUNCIL MEETING WAS HELD WEDNESDAY, FEBRUARY 11, 2009 @ 5:30PM IN THE COUNCIL CHAMBERS

The Meeting was called to order at 5:32pm by Mayor Roll who led the Pledge of Allegiance.

The EPA was present to give a report on the superfund clean-up site in the City of Libby.

Victor Ketellapper of the EPA spoke about the planning of asbestos removal at River Front Park and the golf course.

Mike Cirian of the EPA stated he was pretty sure there was vermiculite around the 18th T Box of the golf course.

Rebecca Thomas of EPA spoke about a draft of summery on asbestos clean-up coming out soon.   She asked for suggestions on the export plant clean-up.

Mayor Roll stated that the City, County, CAG and TAG were going to get together to discuss clean-up on export plant and that an 18” cap was not acceptable for  OU1.

DC Orr of the City Council spoke about the clean-up also.  Mr. Orr stated that the city was promised a different clean-up than what was now being offered and done.  Mr. Orr also brought up the fact that the EPA ordered several city building to be torn down and the city has not gotten any word on the replacement of those buildings from EPA yet.

Mike Cirian of the EPA announced that a HAZ WOPR class was available next week to the City employees at no charge.

Victor Ketellapper of the EPA said the EPA would be back in March and thanked the council and mayor for meeting with them.

The meeting was adjourned at 5:49pm.

________________________________

Mayor Doug Roll

Attest:

City Clerk /Treasurer Glena L. Hook

                                                                                     

                                                                                     

SPECIAL BUDGET MEETING TUESDAY, FEBRUARY 17, 2009 @ 6:30PM IN THE COUNCIL CHAMBERS

The Police budget was discussed.   The General Fund is to be discussed during the next Budget Meeting.

                                                           

Doug Roll, Mayor

Glena L. Young, City Clerk/Treasurer

                                                                                     

                                                                                     

THE 1299TH REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON TUESDAY, FEBRUARY 17, 2009 @ 7:00PM IN THE COUNCIL CHAMBERS

CALL TO ORDER

Mayor Roll called the meeting to order @ 7:03pm and led the pledge of allegiance.

Mrs. Williams, Mr. Bothman, Mr. Orr, Ms. Leckrone, Mr. McElmurry and Mr. Bischoff were present.  City Supervisor, Dan Thede and City Clerk/Treasurer Glena Hook were also present.

It was announced that Council President Charlene Leckrone would be resigning her position as of February 28, 2009.

Ms. Leckrone made a motion to accept the minutes from February 2, 2009 meeting and the minutes from the Special Council Meeting with the EPA with the addition of, Mr. Orr brought up the fact that the EPA ordered several city buildings to be torn down and the city has not gotten any word on the replacement of those buildings from EPA yet.
Mr. McElmurry seconded the motion.
Motion Passed.

COMMITTEE REPORTS

Cemetery & Parks; Sill working on pavilion fee schedule.

Lights, Streets and Sidewalks; Nothing to Announce.

Water-Sewer; Nothing to Announce.

Police; Police Chief Clay Coker requested that Officer Terry Watson be put on permanent.  Mayor Roll sent the request to committee for a recommendation.

Fire; Nothing to Announce.

Personnel; Nothing to Announce.

Budget & Finance; Nothing to Announce.

Ordinance & Resolution; Nothing to Announce.

UNFINISHED BUSINESS

Niche Wall Agreement;  Ms. Leckrone made a motion to accept the Niche Wall agreement as re-written by City Attorney Chuck Evans.
Mr. Bothman seconded the motion.
Motion Passed.

International Paper Settlement, to be put on next agenda.

Stop signs at Cedar St., Cedar St. Extension and Main.  This was sent to committee and is to be put on the next agenda.

Duane Williams of 251 W. Cedar St., Libby, Mt. spoke to the council about the need for stop signs at the corner of Cedar St. Ext., Cedar St. and Main St.  Mr. Williams stated that people do not slow down enough to negotiate the corner and thinks stop signs are worth consideration.

NEW BUSINESS

Mayor roll spoke about the Libby Main Street Program needing verbal and written support in the form of a resolution from the City.

Resolution # 1721, budget adjustment.  Mr. Bischoff made a motion to accept Resolution # 1721 to increase the Tree Board budget by the amount they have receive in unanticipated revenue.
Mrs. Williams seconded the motion.
Motion Passed.

COUNCIL ACTION/DISCUSSION

ANNOUNCEMENTS

Judge Briggs is to be out of the office from February 21, 2009 through March 1, 2009.

Planning Board class next Wednesday the 25th.

HEAR THE PUBLIC

ADJOURNMENT

Meeting was adjourned at 7:30pm by Mayor Roll.

________________________________

Mayor Doug Roll

Attest:

City Clerk /Treasurer Glena L. Hook

March 2, 2009 | Regular Meeting

Read full text

THE 1300TH REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON MONDAY, MARCH 2, 2009 @ 7:00PM IN THE COUNCIL CHAMBERS

CALL TO ORDER

Mayor Roll called the meeting to order @ 7:02pm and led the pledge of allegiance.

Mrs. Williams, Mr. Bothman, Mr. Orr, Mr. McElmurry and Mr. Bischoff were present.  City Supervisor, Dan Thede, City Attorney, Chuck Evans and City Clerk/Treasurer Glena Hook were also present.

Mrs. Williams made a motion to accept the minutes from February 17, 2009 regular meeting and the Special Budget Meeting February 17, 2009.
Mr. McElmurry seconded the motion.
Motion Passed.

COMMITTEE REPORTS

Cemetery & Parks; NA

Lights, Streets and Sidewalks; NA

Water-Sewer; NA

Police; Police Chief Clay Coker gave monthly Police Report.

Fire; Tom Wood gave monthly Fire Department Report.

Personnel; NA

Budget & Finance; NA

Ordinance & Resolution; NA

UNFINISHED BUSINESS

International Paper Settlement;  The committee recommended that the City water users in the City limits receive $30.00 off their water bill during the months of July, August and September and that the rest of the Settlement money be used for infrastructure.  There will be a public meeting scheduled for the 1st meeting in April for comments on the water bill recommendation.

Stop signs Cedar and Main;  The committee recommended that 15 MPH speed limit signs be posted on Main and Cedar.

Fred Brown Pavilion Fee Schedule;  With the committee’s recommendation Mr. Orr made a motion to charge $50 per event with a $300 security deposit for the use of the Fred Brown Pavilion.
Mr. Bischoff seconded the motion.
Motion Passed.

The Committee will work on the event insurance and draw up forms to be used as rental agreements for the pavilion.

NEW BUSINESS

Ed Levert, Firewise Community Program;  Ed handed out information and spoke about the possibility of making Libby a Firewise Community.  It was decided to have Ed come back at the 1st meeting in April 2009.

New Council President;  Mr. Bischoff made a motion to make Lee Bothman the next council president.
Mr. Orr seconded the motion.
Motion Passed.

Chris Swenson, Ignitors Car Club;  Chris asked the council for a street closure on Mineral Avenue, during the Ignitors Car Club Events on August 8th thru the 10th 2009 from 6am to 10pm and on August 15th, 2009 from 7am to 5pm.  Mr. Bothman made a motion to grant the street closure.
Mr. Bischoff seconded the motion.
Motion Passed.

Gordon Sullivan of 143 Crossway Avenue, Libby stated he intends to file a complaint against the Environmental Protection Agency on 6 allegations he feels confident about.  He stated that he was one of the first people to start the TAG group in Libby.  Mr. Sullivan talked about his concerns with the EPA.  Mr. Orr commented that he was in agreement with Mr. Sullivan’s concerns.

COUNCIL ACTION/DISCUSSION

Mrs. Williams made a motion to pay the Claims and Payroll for February 2009.
Mr. McElmurry seconded the motion.
Motion Passed.

ANNOUNCEMENTS

Dan Thede is looking into the Macky Grant Program.  With this grant the city could get a sander-de-icer with a cost of $32,000 for a cost to the city of only $4,200.

Dan Thede also announced that Tungsten Holdings will be starting the excavation for the new waterline Thursday March 5, 2009.

HEAR THE PUBLIC

ADJOURNMENT

Meeting was adjourned at 8:07pm by Mayor Roll.

Closed Personnel Meeting opened.  Discussion on whether to put Terry Watson on permanently.  No decision made at this time.

 ____________________________

Mayor Doug Roll

Attest:

City Clerk /Treasurer Glena L. Hook

                                                                                     

                                                                                     

 

THE 1301TH REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON MONDAY, MARCH 16, 2009 @ 7:00PM IN THE COUNCIL CHAMBERS

CALL TO ORDER

Mayor Roll called the meeting to order @ 7:03pm and led the pledge of allegiance.

Mrs. Williams, Mr. Bothman, Mr. Orr, Mr. McElmurry and Mr. Bischoff were present.  City Supervisor, Dan Thede, City Attorney, Chuck Evans and City Clerk/Treasurer Glena Hook were also present.

Mr. Bischoff made a motion to accept the minutes from March 2, 2009 regular meeting.
Mr. McElmurry seconded the motion.
Motion Passed.

COMMITTEE REPORTS

No Committee Reports this meeting

UNFINISHED BUSINESS

NEW BUSINESS

Sandy Doubek of the Pastime Bar asked for a street closure for June 26 & 27, July 24 & 25 and August 15 & 16.  Mr. Bothman made a motion to approve the closure for the above dates.
Mr. Bischoff seconded the motion.
Motion Passed.

Judy Hyslop, Kootenai Pets For Life, Reported that the new shelter in Libby is coming along well.  Judy also told the council that two people went to the Troy Shelter and shot 4 of the feral cats that were living outside the shelter and then shot through the shelter window.

Ryan Jones, Apec Engineering, talked to the council about the City getting a funding package together to receive some government funds to help pay for a Water Dist. Project.

Bill Buxton, Morrison-Mairle, reported on the Cabinet Heights Project.  He told the council that the design for the project was complete.  He also told the council that the project costs to date is 3.2 million, with 1.7 million, being a 40yr. loan at 2.75% and grant totals of 840 thousand it would still leave the city short.

Victor Ketellapper, EPA, reported to the council on the Superfund Site and the Export Plant.  Mr. Ketellapper went through his outline briefly.

Mr. Orr asked, Victor Ketellapper, why there is still visible vermiculite at the OU1 site.

Mr. Ketellapper answered by saying he was not present at the time of the clean-up of OU1.

Mr. Orr wanted it to go on public record that the samples taken with an auger by the EPA at the OU1 Site brought visible vermiculite to the surface.

Mike Cirian of EPA agreed with Mr. Orr that their testing samples did bring contamination to the surface.

Paul Rummelhart, reported on the plans for Stinger Welding, a fabricator of bridge expansion joints and steel bridges, to build and open a plant here in Libby.  Mr. Rummelhart said that this business would create jobs for 200.  Mr. Rummelhart also asked the City to join into a joint application with the County.

Clinton Maynard of Libby wanted to know how much air pollution this plant would produce.

Mr. Rummelhart committed that the plant will be mostly electric and he does not foresee any emissions that would worsen the air quality in Libby.

COUNCIL ACTION/DISCUSSION

ANNOUNCEMENTS

HEAR THE PUBLIC

ADJOURNMENT

Meeting was adjourned at 8:30pm by Mayor Roll.

_______________________

Mayor Doug Roll

Attest:

City Clerk /Treasurer Glena L. Hook

                                                                                     

                                                                                     

 

A SPECIAL COUNCIL MEETING WAS HELD THURSDAY, MARCH 26, 2009 @ 5:30PM IN THE COUNCIL CHAMBERS

The meeting was called to order @ 5:33pm by Mayor Roll who led the pledge of allegiance.

Mrs. Williams, Mr. Bothman, Mr. Orr, Mr. McElmurry and Mr. Bischoff were present.  City Clerk Glena L. Hook was also present.

Mr. Bischoff made a motion to nominate Mr. Cunnane for City Council.
There was no second made.

Mr. Bothman made a motion to nominate Mr. Carter for City Council.
Mr. McElmurry seconded the motion.
Motion Passed.

Mr. Carter was sworn in by Mayor Roll and took his set at the council table.

Mr. Orr wants the record to show that he does not believe there was enough notice given to the public before this meeting.

Mr. Bothman stated that the Mayor, Clerk or two Council Members can call a special meeting with a reasonable amount of notice and believes there was a reasonable amount of notice given.  Mr. Bischoff stated that he was in agreement with Mr. Bothman.

The council agreed to retain council for the City of Libby in dealings with the EPA.

Mayor Roll announced that he would like to start a capital improvements fund for the city.

The meeting was adjourned at 5:45pm.

________________________________

Doug Roll, Mayor

Attest:

City Clerk /Treasurer Glena L. Hook

April 6, 2009 | Public Hearing

Read full text

PUBLIC HEARING MONDAY APRIL 6, 2009 @ 6:30PM IN THE COUNCIL CHAMBERS

Mayor Roll called the first public hearing to order at 6:35pm.  The Committee made a recommendation to use part of the International Paper Settlement money to cover the cost of the Base Water Rate for the customers living in the city limits during the summer months.  There was no public comment.  The final decision will be made at the next regular council meeting.

The second public hearing was called to order at 6:45pm by Mayor Roll.  Lisa Oedewaldt of the Lincoln County Planning Department went over the Forest View II subdivision report.  There was no public comment. The Forest View II subdivision will be on the next council agenda for approval.  The public hearing was closed at 6:48pm.

_______________________________

Mayor Doug Roll

City Clerk/Treasurer Glena L. Hook

                                                                                     

                                                                                     

THE 1302nd REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON MONDAY, APRIL 6, 2009 @ 7:00PM IN THE COUNCIL CHAMBERS

CALL TO ORDER

The regular meeting was called to order at 7:00pm by Mayor Roll who led the Pledge of allegiance.  Mrs. Williams, Mr. Bothman, Mr. Orr, Mr. Carter, Mr. McElmurry and Mr. Bischoff were present.  City Supervisor, Dan Thede, City Attorney, Chuck Evans and City Clerk/Treasurer Glena Hook were also present.

Mr. Bothman made a motion to accept the minutes from March 16, 2009 regular meeting and March 26, 2009 Special Meeting as amended.
Mr. McElmurry seconded the motion.
Motion Passed.

Prayer was offered by Pastor Roy Yoder of the Libby Amish Church.

COMMITTEE REPORTS

Cemetery & Parks;  Peggy Williams gave the committee report and gave out handouts with recommendations for the Fred Brown Pavilion.  The Pavilion use agreement will be put on the next agenda.

Lights, Street & Sidewalks; Nothing to report

Water & Sewer; Lee Bothman gave the committee report and reported that the sewer committee was very please with the sewer increase report that Harry Whalen from Montana Rural Water Presented to the council to pay for the loan for the Cabinet Heights Project.  Harry will send a recommendation to the city.  The city will also receive a letter of intent to increase sewer rates, to use in the process of the sewer rate increase.  Mr. Bothman also reported that the committee would not recommend a cost of living increase be implemented for the next fiscal year due to the increase for the Cabinet Heights Sewer Project.

Fire;  Tom Wood gave a fire report and a copy of the fire report to the clerk.

Budget and Finance;  Nothing to report.

Resolutions and Ordinances;  Nothing to report

Police;  DC Orr gave the report for the police and gave a copy to the clerk.

Personnel;  Bill Bischoff reported that the interviews for the seasonal workers has been done and a worker has been hired.

UNFINISHED BUSINESS

Ed Levert explained the requirements and the benefits of becoming a Firewise Community.  Mayor Roll gave this to the Fire Committee to be reported on during the first May council meeting.

NEW BUSINESS

Kenneth Gehlhoff came before the council with a request for a variance to run his business out of his home.
Mr. Bothman made a motion to approve the variance to let Mr. Gehlhoff run his particular business out of his home at 218 W. Poplar.
Mr. Bischoff seconded the motion.
Motion Passed.

Gary Huntsberger  gave a report on the Tree Board and Boards Spring Planting Agenda.

Todd Berget talked to the council about the Bridge Concept on Flower Creek. Mr. Berget proposed to put two large fishing poles on Flower Creek by Rosauers to draw tourists.  He asked the council for 1/3 of the cost coming to $1000.  This proposal is to go to committee and be on the next agenda.  Mr. Berget also asked permission to replace the eagle head on the eagle by the Chamber.  Mayor Roll gave Mr. Berget permission to change the eagle head.  Mr. Berget also proposed putting flags on the City of Eagles archway over Mineral Avenue.  The council was concerned about the upkeep and replacement of the flags.  The committee would like to look into this request further before making a decision.

Susan Rice from the Cross Country Ski Club came before the council to talk about the Ski Club’s opposition to logging on and adjacent to the ski course.  Mrs. Rice commented that it may damage the ski course at the South Flower Creek Location and if the area is opened up it may invite snowmobilers to come onto the course.  She would like the City’s support on this.  Mrs. Rice also handed out a letter to the council and mayor explaining the Ski Clubs concerns and why.  The ski club would like to be included in any decision that may concern that area.

Eric Klepfer, of Montanore Mine Project gave an update on the Mine Project and where the project is at this time.  He also asked the council and mayor to consider taking a positive position with respect to this project.  Mayor Roll agreed to a letter of support.

COUNCIL ACTION/DISCUSSION

Mayor Roll stated that the City needed to update the skateboard ordinance to include city parks among other additions and that the City Attorney is working on the additions.

Mr. Bischoff made a motion to appoint, Bill Cunnane, Rob Dufficy and Hugh Taylor as the new Police Commission.
Mr. Orr seconded the motion.
Motion Passed.

Mrs. Williams made a motion to approved payroll and claims for March 2009.
Mr. McElmurry seconded the motion.
Motion Passed.

ANNOUNCEMENTS

HEAR THE PUBLIC

ADJOURNMENT

The meeting was adjourned by Mayor Roll at 7:55pm.

________________________________

Mayor Doug Roll

Attest:

City Clerk /Treasurer Glena L. Hook

                                                                                     

                                                                                     

THE 1303nd REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON MONDAY, APRIL 20, 2009 @ 7:00PM IN THE COUNCIL CHAMBERS

CALL TO ORDER

The regular meeting was called to order at 7:02 pm by Mayor Roll who led the Pledge of allegiance.  Mrs. Williams, Mr. Bothman, Mr. Orr, Mr. Carter and Mr. Bischoff were present.  City Supervisor, Dan Thede, City Attorney, Chuck Evans and City Clerk/Treasurer Glena Hook were also present.  Council member Mr. McElmurry was absent.

Mrs. Williams made a motion to accept the minutes from April 6, 2009 regular meeting and April 6, 2009 Public Hearings.
Mr. Bothman seconded the motion.
Motion Passed.

COMMITTEE REPORTS

There were no committee reports.

UNFINISHED BUSINESS

City Attorney, Chuck Evans presented the draft Skateboard Ordinance to the Council.
Mr. Bothman made a motion to approve the draft Skateboard Ordinance.
Mr. Orr seconded the motion.
Motion Passed.  To be put on the next agenda to have the 1st reading on May 4, 2009.

Todd Berget, bridge concept went to committee and is to be put on the next agenda, May 4, 2009.

International Paper Settlement, summer water usage.  The council discussed the   International Paper Settlement money to relieve some of the summer watering burden from the city water users in the city limits for water use during June, July and August.  The council decided to use the base water rate which is $26 per month up to $30 per month for the amount to reduce on water bills during June, July and August for 2009 & 2010 for customers in the city limits.
Mr. Bothman made a motion to approve the council decision.
Mr. Bischoff seconded the motion.
Motion Passed.

The Fred Brown Pavilion Rental Agreement  was agreed upon by the council.

Forest View II Subdivision; Mr. Bischoff made a motion to approve the Forest View II Subdivision with the recommendations from City Supervisor, Dan Thede.
Mr. Orr seconded the motion.
Motion Passed.

NEW BUSINESS

CD # 118853, Troy Seniors Citizens;  The council discussed the probability of turning CD # 118853 over to the City of Troy.  It was decided to make a decision during the next council meeting.

James Regh, water and sewer extension request; Mr. Regh requested the council to agree on a sewer extension of approximately 250 ft. to accommodate 5 duplexes he is building.  Mr. Regh stated that he would pay for the engineering and all installation costs and asked the city to provide the materials needed for the sewer and water installation.  This request went to the sewer committee for a recommendation at the next council meeting on May 4, 2009.

Resolution # 1722, support of Stinger Welding Business.  Mr. Carter asked the council to hold off on the approval of Resolution 1722 until he had a chance to finish his investigation of the project.  It was agreed to put off approval of Resolution of 1722 until the next council meeting on May 4, 2009.

Resolution 1723, Letter of Intent to increase sewer rates for the Cabinet Heights Project;
Mr. Bothman made a motion to approve the Letter of Intent (Resolution 1723).
Mrs. Williams seconded the motion.
Motion Passed.

Ryan Jones of Morrison-Maierle, Spoke to the council about the Cabinet Heights Project.  He would like the Bids to go out before the May 18, 2009 Public Hearing and stated the intended start date for the project would be in July 2009.

Union Contract – Collective Bargaining agreement;  Mayor Roll stated that the Union has proposed to extend the Union Contract for another year without change.  Mayor Roll also thanked the Union represented by Mike Voohries for the extension.
Mr. Bischoff made a motion to approve the Union’s offer of maintaining the contract for another year and opening negotiations up again next year.
Mrs. Williams seconded the motion.
Motion Passed.

Mayor Doug Roll stated that Lee Van Alstine was accepted to be the Fireman’s camp host for this year.

Tanya Gehrke (Deputy Clerk/Utility Billing Clerk) request to write off charges on account # 00081-75;
Mr. Orr made a motion to approve the write off of charges on account # 00081-75.
Mr. Bothman seconded the motion.
Motion Passed.

COUNCIL ACTION/DISCUSSION

ANNOUNCEMENTS 

Mayor Roll announced there would be a meeting Wednesday April 22, 2009 in the Ponderosa Room at City Hall to go over the CDBG grant for Stinger Welding Project.  This meeting is in conjunction with Lincoln County.

Mayor Roll also announced the Logger Day run/walk is looking for participants.  The run/walk is to be held on June 27, 2009.

Mayor Roll spoke about the request for the County Library’s need for more parking and discussed the possibility of angle parking on Main Street behind the County Library.

HEAR THE PUBLIC

Richard Gwinn of 223 West Oak, Libby spoke about his concerns about the increase sewer rates to pay for the Cabinet Heights Project loan.  He stated that he did not feel it was fair to have to pay for Cabinet Heights Sewer Project and would like the council to consider his concerns.  He also stated that he was on a fixed income from retirement and that the increase would be difficult for him.

Mayor Roll stated that the summer usage water help that the city is giving to the city customers would help to offset the increase in sewer charges for the Project.

ADJOURNMENT

The meeting was adjourned by Mayor Roll at 7:52pm.

________________________________

Mayor Doug Roll

Attest:

City Clerk /Treasurer Glena L. Hook

                                                                                     

                                                                                     

WORKING COMMITTEE MEETING MINUTES MONDAY, APRIL 27, 2009 IN THE COUNCIL CHAMBERS

The meeting started at 7:02pm.  Peggy Williams council member, DC Orr, Lee Bothman council member, Ron Carter council member, Bill Bischoff council member.  Doug Roll Mayor of Libby and Dan Thede City Supervisor identified themselves.  Allan Payne representing the City of Libby also identified himself.  All others present identified themselves as members of the EPA or spokes person for the State of Montana.

The Mayor and Council presented a preliminary plan for the Old Export Plant Site Clean-up.  The Mayor stated that the State was very receptive to the idea of moving the approach (road) to the area.

The EPA discussed the plans with the mayor and council and stated that when the plan was more definite that they would work with the city to accommodate the plan.  The EPA also stated that they were looking at alternative plans for the clean-up site and talked about getting a feasibility plan to the city in the near future.

The Mayor and Council continued to discuss the clean-up plan with the EPA.  Council member Ron Carter brought up the fact that in the area they are looking at for Industrial/Business use there would need to be an excavation of at least 36” to accommodate a foundation.

The EPA stated they would like to have further discussion on the clean-up area and thought they could accommodate the city as soon as they have a firm plan for the area.

DC Orr asked about the buildings the EPA took down and wanted to know why they have not been replaced.  Mr. Orr said he had a lot of paper work on the EPA clean-up and thought that in the paperwork it stated that the EPA had a responsibility to make the City whole again.

The EPA asked Mr. Orr if he could produce the paperwork that was in question because they had no knowledge of it.

Mr. Orr answered that he could.

Mayor Roll told the EPA that he would like to see a long term fix on the clean-up site in question so the city would not have to rely on the O & M money later and that the O & M money could be used for other projects.  The mayor also wanted to know about the Risk Assessment and if it is not going to be done for 4 yrs. what would happen in the meantime if the EPA is already gone.  He also stated that he thought the cleanup would be hard to do without knowing the risk ahead of time.

The EPA stated that a lot of the assessment would be done before they left and that after the study it may lead to more property clean-up.

It was decided between the Mayor, Council and EPA to move the orange barrier back, put down poly covering and cover that with gravel early in May to provide parking for people using the River Front Park and Fred Brown Pavilion.

The EPA told the council and mayor that Two Hundred and Fifty Million Dollars was commented to the Libby clean-up and more would be commented if needed.

The council and mayor ask the EPA for that in writing.

DC Orr asked if the study comes back 784 times more toxic would the EPA go back in for more clean-up.

The EPA answered yes they would.

DC Orr asked if we have some kind of liability coverage if someone comes back against the city.

The EPA answered probably not.

The mayor and council asked if all visible vermiculite would be removed, caped or covered with no exposure path.

The EPA answered yes as long as the cape was not breached.

The EPA asked the mayor and city council if they would present plans for the Old Export Plant Site at the 1st council meeting of the month so the public would be informed and the council could vote on the plans by the 2nd council meeting of the month.  If that could be accomplished the EPA could said they could get a draft plan out within the next two or three weeks.  Mike Cirian will work with someone from the City of Libby on getting the plan more intact.

The meeting ended at 8:12 pm.

                                                           

Doug Roll, Mayor

Glena L. Hook, City Clerk/Treasurer

May 4, 2009 | Regular Meeting

Read full text

THE 1304th REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON MONDAY, MAY 4, 2009 @ 7:00 PM IN THE COUNCIL CHAMBERS

  CALL TO ORDER

The regular meeting was called to order at 7:00 pm by Mayor Roll, who led the Pledge of Allegiance and welcomed the public.  Mr. Bothman, Mr. Orr, Mr. Carter, Mr. McElmurry and Mr. Bischoff were present.  City Supervisor Dan Thede, City Attorney Chuck Evans and Deputy City Clerk Tanya Gehrke were also present.  Council member Mrs. Williams was absent. Prayer was offered by Pastor Ron Miller of the Missionary Bible Church.

Mr. Bischoff made a motion to accept the Regular Meeting minutes from April 20, 2009 and corrected minutes from the Working Committee Meeting April 27, 2009 which include spelling and punctuation corrections along with the addition of Mr. Orr asking Mr. Ketellapper of the EPA to provide something in writing to the City of Libby as to their decision.
Mr. McElmurry seconded the motion.
Motion passed.

COMMITTEE REPORTS

Cemetery/Parks:  Mr. Bothman reported that there was a draft of the plans for River Front Park. Mayor Roll asked that copies be made and be available to the public. Also Mr. Bothman stated that he has been in contact with Dan Williams with Lincoln County Weed Control regarding weed eradication.

Lights/Streets/Sidewalks:  With respect to Lincoln County’s request to add parking on one of the streets by the library, Mr. Bothman and Mr. Carter checked on the parking situation on the 500 block of Main Street by the Post Office and County Library Building. They are not ready to make a recommendation yet but they have scoped out some areas that would be suitable for diagonal parking since the street is so wide in that area.

Water/Sewer: None.

Fire: Mr. Carter has spoken to Ed Levert and Ed will be at the Wednesday morning meeting at Henry’s to bring the Council up to date on the Fire Wise Community.

Budget/Finance: None at this time.  Budgeting is to begin soon after Clerk Glena Hook returns from training in Billings.

Police:  Mr. Orr reported that the police had 139 calls, 26 arrests and issued 23 citations. He presented the Mayor with a Mayors Police Report which included last month’s events, the current months events, and upcoming events through July 2009. The Highway Patrol had inquired about the possibility of renting a portion of the old City Hall mainly for storage since they are losing their space at the County.

Personnel:  Mayor Roll would like to have something put together on City Supervisor, Dan Thede’s job description by the next meeting.

UNFINISHED BUSINESS

CD #118853 for the amount of $114,000 was addressed.   The City of Libby proposed to turn the CD over to the Town of Troy. Mayor Jim Hammons of the Town of Troy was present.
Mr. Bischoff made a motion to transfer CD #118853 to the Town of Troy for management. After a lengthy discussion Mr. Bischoff amended his motion to include if additional commitments were already in place pertaining to CD #118853 they would be followed.
Mr. Bothman seconded this motion.
Motion passed.

James Regh, Water & Sewer main extension request.  Mr. Regh was not in attendance. Mr. Bothman spoke for the committee and reported that the committee recommended not sharing the expense with James Regh.
Mr. Orr made a motion to accept the recommendation of the committee.
Mr. McElmurry seconded the motion.
Motion passed.

Resolution #1722 in support of Stinger Welding was read by Mayor Roll. Mr. Carter asked to have the wording changed to say, “serious interest in doing so” instead of “serious interest in doing to”.
Mr. Bischoff made a motion to adopt Resolution #1722 with the word change.
Mr. Bothman seconded the motion.
Motion passed unanimously.

Ordinance #1724 Skate Board Ordinance, first reading, was read by Mayor Roll.
Mr. Orr made a motion to adopt Ordinance #1724.
Mr. McElmurry seconded the motion.
Motion passed unanimously.

Todd Berget-Bridge Concept; Mr. Bothman said that the Parks committee recommended not to help fund this project since it was being put on private property.
Mr. Carter made a motion to accept the committee’s recommendation.
Mr. Orr seconded.
Motion passed.

NEW BUSINESS

Resolution #1725 Intent to adopt Permissive Medical Levy; The council was not ready to make a decision.  Resolution #1725 is to be put on the next agenda.

Resolution #1726 Budget Amendment, TSEP Grant;
Mr. Bothman made a motion to accept as read.
Mr. Bischoff seconded the motion.
Motion passed unanimously.

Resolution #1727 Authorize Multi-Jurisdictional Application for CDBG.
Mr. McElmurry made a motion to accept.
Mr. Bischoff seconded.
Motion passed unanimously.

Trent Oelberg, Assembly of God, discharge well; The Assembly of God Church is drilling a well that is to be used only for a heat pump or as a geothermal device. Mayor Roll asked if a permit is required.  Mr. Thede said that the City does not require a permit.

American Legion Ball Fields Maintenance; Scott Foss 1776 Farm to Market Road Libby, Montana addressed the Council and passed out handouts. 2009 is the 20th Anniversary of Legion baseball.  They have a yearly budget of $40,000.00 to $50,000.00 and have an economic impact on the community of approx. $450,000.00 with the different tournaments and games held throughout the year.  Lee Gehring ballfield is a top quality facility. Scott was asking for the Councils commitment to help with the $16,820.00 fence.  There was no decision made.   This is to be put on the May 18, 2009 agenda.

COUNCIL ACTION/DISCUSSION

Tree Board, Bid Discussion; Mayor Roll stated that the Tree Board was over budget on the cost of their trees.  Mayor Roll then read a letter from Vicky Lawrence of the Tree Board which stated that Mr. Olson of Antler Tree Nursery did not adhere to the estimate or specifications of the contract for the tree that were purchased from Antler Tree Nursery. Mr. Olson did not agree with Vicki Lawrence’s letter.  Mr. Allen Olson with Antler Tree Nursery approached the Council and explained why his bill was higher than the estimated one. Mr. Olson admitted that he had made a mistake on one of the bills and he asked the City if they would pay the adjusted bill. After a discussion Mayor Roll said that he would meet with Vicky Lawrence and discuss her letter and the amounts would also be discussed.

MMIA Insurance Resolutions will be put on next meetings agenda.

Approval of Payroll and Claims for April 2009.
Mr. Bischoff made a motion to pay payroll and claims.
Mr. Orr seconded.
Motion passed unanimously.

ANNOUNCEMENTS

City of Libby further plans for the Old Export site; Mrs. Williams asked if the concrete work could be put off while the plans are being worked on.  Trent Oelberg stated that the concrete work is being paid for with grant money and it needs to be completed by May 31, 2009. One of the things questioned was the ADA restrooms and their location. Mr. Orr said that the Council is looking into the project and will provide input. They will be meeting with Trent Oelberg at a later date.

HEAR THE PUBLIC

James Rostorfer of 67 Reese Court Sp 60 Libby, Montana questioned the drilling of wells in the City limits and was wondering if there was any testing required by the State.

Allen Olson of 976 Highway 2 South Libby asked what it took to get copies of grants. He said he has requested copies numerous times.

ADJOURNMENT

The meeting was adjourned by Mayor Roll at 8:17 PM.

______________________________

Mayor Doug Roll

Attest:

Deputy City Clerk, Tanya R. Gehrke

                                                                                     

                                                                                     

PUBLIC HEARING MONDAY MAY 18, 2009 @ 6:00PM IN THE COUNCIL CHAMBERS

Mayor Roll called the public hearing to order at 6:02pm.  Mayor Roll spoke first about the Cabinet Heights Sewer Project and explained why the City needed to increase the sewer rates for the project.  Mayor Roll also spoke about the water base rate being credited to each customer in the city limits for three month during the summer stating that even with the sewer rate increase each customer should still see some savings on their water/sewer bill for the year.

Harry Whalen of Rural Water spoke about the sewer rate increase and went over the handout he had and explained the rate increase.  Mr. Whalen stated that after the project is finished and the Bond is in place the sewer rates can be revisited and a possible decrease in the sewer rates may be possible.

Jim Morey of 1010 California Ave. Libby stated that he didn’t think he should be charged for sewer at his rental that has no one living in it.  He also stated that his shop only uses 200 gallons of water a month and is being charges over $40 per month.  Mr. Morey wanted to know if the sewer plant could handle the extra waste that would be produced by the new sewer project.  Mayor Roll stated that the sewer plant would be able to handle the Cabinet Heights Project.

Mark Fennessey of 313 Lincoln Blvd. Libby stated that he did not think it was fair to the current customers to have to pay for the Cabinet Heights Project.  He stated that he did not believe that raising the sewer rates will benefit anyone in the City.  He stated that an SID should have been used to do the project.

Rose Marie Roberts of 412 W 10th St. Libby wanted to know why she has to pay for watering in the summer when it doesn’t go down the sewer.  Mayor Roll explained that the sewer rates were based on water usage during the winter months of October, November and December.

Gary Beach of 1310 Utah, Libby stated he was against the Cabinet Heights Project and feels it is a burden to the people.  Mr. Beach also stated that he did not believe that the sewer rates would be able to be reduced after the finish of the project until the lots were sold in the Cabinet Heights area.  Mr. Beach also stated that the benefit is going to be for the golf course and no one else out of the project area.  Mayor Roll explained that the sewer rates would be dropped if the study at the end of the project shows that the increased rates are in excess.

Lee Jensen of 810 Wisconsin Ave. Libby wanted to know if this project would affect his water pressure.  Mayor Roll explained that the Cabinet Heights Sewer Project would not affect his water pressure.

Public Hearing adjourned at 6:41pm.

_______________________________

Mayor Doug Roll

City Clerk/Treasurer Glena L. Hook

                                                                                     

                                                                                     

THE 1305th REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON MONDAY, MAY 18, 2009 @ 7:00 PM IN THE COUNCIL CHAMBERS

CALL TO ORDER

The meeting was called to order at 7:02 pm by Mayor Roll, who led the Pledge of Allegiance and welcomed the public. Mrs. Williams, Mr. Bothman, Mr. Orr, Mr. Carter, and Mr. Bischoff were present.  City Supervisor Dan Thede, City Attorney Chuck Evans and City Clerk Glena Hook were also present.  Council member Mr. McElmurry was absent.

Mrs. Williams made a motion to accept the Regular Meeting minutes from May 4, 2009 and Public Hearing minutes from April 22, 2009.
Mr. Carter seconded the motion.
Motion passed.

COMMITTEE REPORTS

No Committee Reports

UNFINISHED BUSINESS

City Clerk Glena Hook explained the MMIA Resolutions and told the council that the Mayor would be the signer on them and they would be attested by the City Clerk.

Mayor Roll moved the American Legion Ball Field fencing business to the next meeting to give more time for preparation.

City Clerk Glena Hook explained the Permissive Medical Levy and asked the council if they would keep it in mind that she would work up some figures before next year to bring before the council.

Comments on the River Front Park;

John Klag of 274 Colorado Ave., Libby; Believes the City has a good start with the River Front Park.  He wanted to know why the City would want to put industry at the River Front Park area when it could be used as all park area.  Council member Ron Carter explained that the area is known as the Industrial Park Area and as near to the Railroad as it is that it would be a good idea to keep the city’s options open.  Mr. Klag also reported that trucks were speeding down the City Service Road and stated that he had asked for speed limit signs before.  Mayor Roll asked City Supervisor Dan Thede to have speed limit signs put up on City Service Road.

Phillip Erquiaga of 82 Cedar St. Ext., Libby; Mr. Erquiaga commented that he was representing himself and others.  Mr. Erquiaga stated he and others were in opposition to putting industry in the River Front Park area.  He also stated that there needs to be a barrier along the railroad tracks to keep the children safe.  He also wanted to know why the urgency to build an Industrial Park.  Council member DC Orr explained that the urgency was to get a plan to the EPA so they could devise a plan for their clean up in the area.  Mr. Orr also stated the railroad spur is already there and existing and able to be used for an Industrial Park with the possibility of creating jobs and revenue for the city.  Mayor Roll stated that this plan is a concept not a definite plan.  Mayor Roll also stated that the city needs to get a plan to the EPA so they can plan a cleanup that would leave the Industrial Park capable of putting industry and/or businesses in the area.  Phillip Erquiaga stated he had received 47 emails from Libby residents and 44 opposed the plan, 1 believed Libby should be bulldozed and 2 were in favor of the plan.

Richard Lang of 1321 Montana Ave., Libby stated he was in opposition to anything industrial going into the River Front Park area and believes that industry would spoil the park area.  He believes that Libby needs a green space for people to go to.  He also would like to see the park expanded for seniors and others to use as a safe area to go.

Chuck Woods of 217 Snowy View Dr. Libby stated he saw the proposed plan in the paper for the Industrial Park and believes there is no room for industry in that area. Mr. Woods stated he believes the city should use the industrial area it already has and expand the park area.

Elvey Miller of 136 Meadowlark Ln. Libby stated that many people put their sweat into the pavilion.  The Amish community as well as many others of the community helped to build the pavilion.  Mr. Miller stated he was shocked and disappointed about the idea of putting industry down by the pavilion.  Mr. Miller said the Amish has reconciled with the city to repay a debt that was owed and maybe some business that would complement the park area would work but does not want to see industry go into the River Front Park.  Mr. Miller would like to see the old Stimpson area used for industry and expand the River Front Park.  Mr. Miller said it would be a tragedy to put the wrong kind of infrastructure in the River Front Park area.

Mayor Roll asked for a show of hands on who was against industry at the River Front Park.  Most of the audience raised their hands.  He then asked who was for industry at the River Front Park. No one in the audience raised their hands.  Council member DC Orr raised his hand for industry at the River Front Park.  Council member Ron Carter stated that the plans show a new road and a double row of trees to block the industrial area from the park area.  He also stated that businesses that complement the park area would work well.

NEW BUSINESS

Mayor Roll decided to put the Resolution to pay time sensitive claims on the next agenda.

Gary Swenson of CAMP, Committee for Asbestos Memorial Project, spoke to the council about putting a four foot fence up at the River Front Park with fish that has the names of the asbestos victims on it.  He stated that a charge of $100 per fish would pay for the fish and leave $50 to go towards up keep on the fence.  Mayor Roll stated that he would set up a meeting with CAMP to discuss this further.

 COUNCIL ACTION/DISCUSSION

The mayor and council discussed the office space at Old City Hall that the Highway Patrol asked for.  Mayor Roll stated that Trent Oelberg’s office could be moved to the other side of the building and the Highway Patrol could have Trent’s old office space.

DC Orr made a motion to revisit and reconsider CD # 118853 that was given to the City of Troy at the last meeting.
Mr. Bothman seconded the motion.
Mrs. Williams abstained from voting, Mr. Bothman, Mr. Orr and Mr. Carter voted for the motion, Mr. Bischoff voted against the motion.
Motion Passed

ANNOUNCEMENTS

HEAR THE PUBLIC

Bill Cunane of 622 Michigan Ave. Libby representing the Lincoln County Amateur Ham Radio Group wanted to invite the council and mayor to come to the Heritage Museum on May 30, 2009 starting at 9:00am to enjoy radio operation, food and fun.

Randy Remp of 1001 No. Hwy 2 stated he did not believe the new plan for the City Service Rd. will work and that there will not be enough room to see when trucks are trying to get around the Search and Rescue building.  He stated that by having to make a hard left at the Search and Rescue building you can’t see oncoming traffic.

Joann Newman of 302 City Service Rd. Libby stated that she did not think the plans for the new City Service Rd. would work either and that she also does not want to see industry go into the River Front Park area.

ADJOURNMENT

The meeting was adjourned by Mayor Roll at 8:12 PM.

______________________________

Mayor Doug Roll

Attest:

City Clerk, Glena L. Hook

                                                                                     

                                                                                     

SPECIAL COUNCIL MEETING WEDNESDAY, MAY 20, 2009 @ 5:30PM IN THE COUNCIL CHAMBERS

The meeting was called to order @ 5:35pm by Mayor Doug Roll who led the pledge of allegiance.

Mrs. Williams, Mr. Bothman, Mr. Orr, Mr. Carter, Mr. McElmurry and Mr. Bischoff were present.  City Clerk Glena L. Hook was also present.

Mr. Bischoff made a motion to approve Resolution # 1725 increasing the sewer rates.
Mrs. Williams seconded the motion.
Mrs. Williams, Mr. Bothman, Mr. Orr, Mr. Carter, Mr. McElmurry and Mr. Bischoff voted to approve Resolution # 1725.
The motion passed unanimously.

The Council discussed and wanted entered into the minutes that as soon as possible the sewer rates would be revisited and lowered if possible.

The meeting was adjourned @ 6:45pm.

________________________________

Mayor Doug Roll

Attest:

City Clerk /Treasurer Glena L. Hook

June 1, 2009 | Public Hearing

Read full text

PUBLIC HEARING MONDAY JUNE 1, 2009 @ 6:45PM IN THE COUNCIL CHAMBERS

Mayor Roll called the public hearing to order at 6:47pm.  There was no Public Comment on the Amended Skateboard Ordinance.  The Meeting was adjourned at 6:48pm.

_______________________________

Mayor Doug Roll

 

City Clerk/Treasurer Glena L. Hook

                                                                                     

                                                                                     

THE 1306th REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON MONDAY, JUNE 1, 2009 @ 7:00 PM IN THE COUNCIL CHAMBERS

CALL TO ORDER

The meeting was called to order at 7:02 pm by Mayor Roll, who led the Pledge of Allegiance and welcomed the public. Mrs. Williams, Mr. Bothman, Mr. Orr, Mr. Carter, Mr. McElmurry and Mr. Bischoff were present.  City Supervisor Dan Thede, City Attorney Chuck Evans and City Clerk Glena Hook were also present.

Prayer was offered by Pastor Dean Burns of the Libby Christian Church.

Mrs. Williams made a motion to approve the Regular Meeting minutes from May 18, 2009, the Public Hearing minutes from May 18, 2009 and the Special Meeting from May 20, 2009.
Mr. Carter seconded the motion.
Motion passed.

ANNOUNCEMENTS

Tammy Lauer, Lincoln County Clerk and Recorder explained mail ballot elections to the Council and Mayor and asked for a Resolution to be adopted for approval of the Municipal Election to be held on November 3, 2009 to be a mail ballot election.  A Resolution is to be presented to the council at the next council meeting.

Ryan Jones, of Morrison Maierle spoke to the council and mayor about future improvements to the waste water plant.  He stated there are Grants from TSEP and DNRC for $15,000 each with matching funds needed in the amount of $15,000.  He stated that the city needed to approve a Resolution to Authorize Application to get the process started and that even with the Resolution the city would not be locked into anything.  A Resolution is to be presented to the council and Mayor at the Special Meeting on June 3, 2009.

COMMITTEE REPORTS

Cemetery & Parks; Representatives for CAMP will be at the breakfast meeting on Wednesday.

Lights, Streets & Sidewalks; Need budget in Sidewalks and Curbs for the new Fiscal Year.

Water & Sewer; Special Meeting Wednesday June 3, 2009.

Fire; Ron Carter will contact Ed Levert for more information on a Fire Wise Community and Mayor Roll would like something decided at the next meeting.

Budget & Finance; NA

Resolutions & Ordinances; NA

Police; NA

Personnel; NA

UNFINISHED BUSINESS

Mayor Roll made the final reading of Ordinance # 1724 amending the Skateboard Ordinance.
Mr. Bischoff made a motion to approve the amended ordinance.
Mr. McElmurry seconded the motion.
Motion Passed.

Scott Foss of American Legion Baseball spoke about the need for new fencing around the American Legion Baseball Field.  The Committee commented that they did not believe the city had the money to help with the fencing at this time.
Mr. Carter made a motion to pay for 1/3 of the cost of the fencing out of city funds.
There was no second.
Mr. Foss was asked to come back in September 2009 after the budgets were prepared and the city knew more about city finances for the next fiscal year.

Resolution # 1728 to pay time sensitive claims with approval of Mayor and City Clerk.
Mr. McElmurry made a motion to approve Resolution # 1728.
Mr. Bischoff seconded the motion.
Motion Passed.

NEW BUSINESS

Maggie Anderson of Montana Community Change Project spoke to the council and Mayor about what the community change project represents.  Maggie explain that MTCCP is designed to create community conditions and behavioral expectations that make drinking and driving and binge drinking less probable and less acceptable.  Maggie told the council that this area is # 1 in Binge Drinking in the Nation and that Lincoln County is #1 in alcohol related accidents with death or injury.  Maggie would like the Mayor and Council to speak out against drinking and driving.  She also asked the Mayor and Council to put a policy in place that put restrictions on where and how much (to each person) alcohol can be sold before allowing community events that are expecting to sell alcohol in the City of Libby.

Hope Kirschenman representing Libby Loggers Days asked for a Mineral Avenue Street Closure between the hours of 8:00am and 12:00noon on June 27, 2009 for the Logger Days Parade.  She also asked that Lincoln Blvd. be used to line up the parade.
Mr. McElmurry made a motion to allow the street closure for June 27, 2009.
Mr. Bothman seconded the motion.
Motion Passed.

Mayor Roll announced that the City car is broken down and the City needs a new one.  Mayor Roll passed around estimates from several car dealers here in Libby.

COUNCIL ACTION/DISCUSSION

Mr. Orr made a motion to approve Payroll and Claims for May 2009 with the exception of the claim paid to Libby Revitalization Inc.
Mr. McElmurry seconded the motion.
Motion Passed.

The Libby Revitalization Inc. claim and check for $11, 500 will be pulled until a decision has been made by the council and the clerk notified.

HEAR THE PUBLIC

Robert Jensen of 1006 Treasure Ave., Libby asked the Mayor and Council for help with the rabbits that are eating everything in his yard and generally being a nuisance.  Mayor Roll told Mr. Jensen that he would call the Animal Control and have them take care of the rabbit problem.

Bill Cunane of 622 Michigan Ave., Libby stated he was appalled about hearing the high rates of alcohol use in the Libby area.  He asked the Mayor and Council to support the Police on the alcohol issue and make people properly accountable for breaking the laws concerning alcohol.

ADJOURNMENT

The meeting was adjourned by Mayor Roll at 8:18pm.

______________________________

Mayor Doug Roll

Attest:

City Clerk, Glena L. Hook

                                                                                     

                                                                                     

SPECIAL COUNCIL MEETING WEDNESDAY, JUNE 3, 2009 @ 6:30PM IN THE COUNCIL CHAMBERS

The meeting was called to order @ 6:40pm by Mayor Doug Roll who led the pledge of allegiance.

Mrs. Williams, Mr. Bothman, Mr. Orr, Mr. Carter, Mr. McElmurry and Mr. Bischoff were present.  City Attorney Chuck Evans and City Clerk Glena L. Hook were also present.

Mr. Bischoff made a motion to approve Resolution # 1729 to authorize application for STEP and DNRC Grants.
Mr. Bothman seconded the motion.
Motion Passed

The meeting was adjourned @ 6:43pm.

________________________________

Mayor Doug Roll

Attest:

City Clerk /Treasurer Glena L. Hook

                                                                                     

                                                                                     

A SPECIAL COUNCIL MEETING WAS HELD MONDAY, JUNE 8, 2009 @ 6:00PM IN THE PONDEROSA ROOM

The meeting started at 6:00pm.  Mrs. Williams, Mr. Bothman, Mr. Orr, Mr. Carter and Mr. Bischoff were present.  City Supervisor, Dan Thede and City Clerk/Treasurer were also present.  Several people from the EPA were also present.

Victor Ketellapper of the EPA stated the EPA is ready for a Proposed Plan.  Mr. Ketellapper said that a Proposed Plan could be ready in two to three weeks.  The council talked about the water lines at the Export Plant site.  Mr. Ketellapper stated that the EPA would like to go forward with the Proposed Plan and then go into a more permanent plan (design phase) that would go into more detail about water lines etc.

The council then discussed the new access road that is in the plans for the OU1 site.  City Supervisor Dan Thede said the State would probably do the engineering and design work for the new access road at the Export Plant site.

Victor Ketellapper said they would like to schedule a Proposed Plan for the site sometime in the summer.  Mayor Roll stated he would like to wait for the Proposed Plan until at least September of 2009.  Mr. Ketellapper agreed to the timing.

Victor Ketellapper announced that David Berry, Toxicologist for the EPA would start the toxicology study at the Export Plant site in July 2009 and be involved in the risk assessment.

Mr. Ketellapper stated that the EPA is looking into a plan to clean up the site that includes some capping and some removal of the asbestos at the Export Plant site.

Councilmember DC Orr asked the EPA how long the cap would last if disturbed by tree roots and rodents.  Mr. Ketellapper stated that would be up to the cap design, but that after the cap was done there would be a review every 5 years to check the site for contamination.  Mr. Orr asked if the EPA would go back and clean up the site 20 or 30 years down the road if the site became contaminated.  Mr. Ketellapper answered yes, there are provisions for the EPA to go back in for further clean up if the site becomes contaminated in the future.  Mayor Roll asked the EPA to take longer if needed to come up with an adequate Proposed Plan to try and prevent future contamination if possible.  Mr. Ketellapper said yes that more time would be fine and that the EPA is interested in getting more permanent resolves to the Export Plant site.

Mayor Roll stated he hoped that the EPA can help with funding of some of the work on the new access road.  Mr. Ketellapper stated that it gets tricky for the EPA because there are certain things the EPA can’t get into.  The Mayor answered that it would be less expensive for the EPA to excavate a little way down and top with asphalt than to excavate 36” down.

Mr. Orr asked for the EPA’s position on the building replacement in writing for the third time.  The EPA did not acknowledge that they would put their position in writing.  Mr. Orr provided different documents from EPA that called the Export Plant Site OU-2 and OU-4.  Mr. Orr asked the EPA why they called the site in question under different names.  Mr. Ketellapper could not fully answer this question but did remark that it may have had something to do with the rewriting of the documents by different people at different times.  Mr. Orr also wanted to know if all information about the site could be found at the information center.  Mr. Ketellapper answered that all documents are in Denver but that the city could have access to them.  He also stated that the EPA does not keep everything but the information the EPA has could be put on a DVD or CD for easier access for the city.

Mayor Roll stated he wanted to deal with the present and that maybe the buildings could be replaced or something comparable could be done.  He wants the clean up done right and said we need the toxicity assessment and that is most important before any final decisions are made on the clean up.

The question was asked on what a Risk Assessment really is.  Mr. Ketellapper stated that a Risk Assessment is the description of exposure, whether it is a problem and is based on the toxicity value.  He also stated that the EPA is going for a qualitative risk assessment instead of a quantitative assessment.

Mayor Roll stated he wanted to wait until at least September for  a Proposed Plan on the clean up and wanted to make sure the toxicology study is done and the harmfulness of asbestos has been studied further before a plan is put into place.

Victor Ketellapper wanted to announce that the EPA is looking into adding an additional opt. unit around the highways.  He also announced that the EPA wants to work with U-Dig so they can be informed of potentially harmful digging projects around Libby.  Mr. Ketellapper also asked the city if they would be interested in having MIT students do a design study and showed the council a example of the work that could be done for the city at no cost to the city.

The meeting ended at around 7:15pm.

________________________________

Mayor Doug Roll

Attest:

City Clerk /Treasurer Glena L. Hook

                                                                                     

                                                                                     

THE 1307th REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON MONDAY, JUNE 15, 2009 @ 7:00 PM IN THE COUNCIL CHAMBERS

CALL TO ORDER

The meeting was called to order at 7:00 pm by Mayor Roll, who led the Pledge of Allegiance and welcomed the public. Mrs. Williams, Mr. Bothman, Mr. Orr, Mr. Carter, Mr. McElmurry and Mr. Bischoff were present.  City Attorney Chuck Evans and City Clerk Glena Hook were also present.

Mr. Bischoff made a motion to approve the Regular Meeting minutes from June 1, 2009, the Public Hearing minutes from June 1, 2009 and the Special Meeting minutes from June 3, 2009.
Mr. McElmurry seconded the motion.
Motion passed.

The council has additions to add to the minutes from the Public Hearing on June 8, 2009 and will get the additions to the clerk to be added before the next meeting.

COMMITTEE REPORTS

The only committee report was from Ron Carter who had information on the Fire Wise Community.

UNFINISHED BUSINESS

NEW BUSINESS

Resolution # 1731, Conditional award Edstrom Construction contract for Cabinet Heights Project.
Mr. Bischoff made a motion to approve Resolution # 1731.
Mrs. Williams seconded the motion.
Motion Passed.

Bill Watt of the Libby Volunteer Fire Department asked the councils permission to move forward with the application for a stimulus grant to rebuild and/or replace the Fire Hall.
Mr. Carter made a motion to allow Mr. Watt to proceed with the grant with the stipulation that the Old City Hall would not be torn down.
Mr. McElmurry seconded the motion.
Motion Passed.

Bill Watt speaking for Steve Lauer of the Libby Volunteer Fire Department asked the council for permission to use the Legion Baseball Field for a donkey baseball game sometime during the summer of 2011 to celebrate the Fire Departments 100th anniversary.
Mr. Bischoff made a motion to allow the Fire Department to use the Legion Baseball Field for a donkey baseball game sometime during the summer of 2011.
Mr. McElmurry seconded the motion.
Motion Passed.

Resolution # 1730 to approve a mail ballot election for Municipal Election in 2009.
Mr. Bischoff made a motion to approve the mail ballot election with the amendment to included the primary as well as the general election.
Mrs. Williams seconded the motion.
Motion Passed.

ANNOUNCEMENTS

The council gave the City Clerk permission to look into the possibility of a loan from SRF to pay off the RD Bond loans.  The clerk also gave the council printouts of the budget and revenues for the month of May 2009 with a copy of the reconciliation sheet and cash report.

Mr. Carter wanted to announce a Forest Service meeting on June 16, 2009 from 5-8pm on the proposed Flower Watershed Project.  Mr. Carter also announced that there will be a field trip on Thursday June 18, 2009 from 9am-3pm for the project.

COUNCIL ACTION/DISCUSSION

Mr. Bothman made a motion to approve tax water liens for delinquent fire suppression and regular water bills.
Mr. Orr seconded the motion.
Motion Passed.

The council discussed HB 645 Stimulus money on how they wanted the money spent.  The council wanted to find out of the stimulus money could be split between two projects.  The clerk will forward the question to City Supervisor, Dan Thede when he returns from vacation on June 23, 2009.

HEAR THE PUBLIC

Fire Chief Tom Wood stated the Mineral Streetscape project is looking good and the lights are hooked up and coming on.

ADJOURNMENT

The meeting was adjourned by Mayor Roll at 7:45pm.

______________________________

Mayor Doug Roll

Attest:

City Clerk, Glena L. Hook

July 6, 2009 | Regular Meeting

Read full text

THE 1308th REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON MONDAY, JULY 06, 2009 @ 7:00 PM IN THE COUNCIL CHAMBERS

CALL TO ORDER

The meeting was called to order at 7:04 pm by Mayor Roll, who led the Pledge of Allegiance and welcomed the public. Mrs. Williams, Mr. Bothman, Mr. Orr, Mr. Carter, Mr. McElmurry and Mr. Bischoff were present. Supervisor of City Services Dan Thede, City Attorney Chuck Evans and Deputy City Clerk Tanya Gehrke were also present.

Prayer was offered by Lloyd Miller of the Amish Community Church.

Mr. McElmurry made a motion to approve the Regular Meeting minutes from June 15th, 2009 and the Special Meeting minutes from June 8, 2009.
Mr. Orr seconded the motion.
Motion passed.

COMMITTEE REPORTS

Cemetery/Parks-None

Lights/Streets/ & Sidewalks-Mr. Bothman asked about the Energy Efficient lighting and Mr. Thede said that he is waiting for an e-mail for the grant application. Mayor Roll said there were a couple of issues about parking around the Courthouse. Apec Engineering is putting together a design proposal for the Thomas Street Sewer project.

Fire-Fire Wise Community-Mr. Carter has been working with Ed Levert and Jaime Brebner. Also the County wants to partner with the City to work on a plan to make us more fire wise.

Budget/Finance-Mayor Roll would like the 2nd meeting in July to deal only with Budgets.

Resolutions & Ordinances-Mayor Roll wants Mr. Carter to work on a no parking Ordinance for the area around the Courthouse and to look in to the possibility of diagonal parking in that area.

Police-Mr. Orr reported that there was no statistics report. Also effective July 1, 2009 the Police Dept. was awarded a Recovery Act Jag Grant in the amount of $19,430.00 which would fund a part time Officer.

Personnel-None.

UNFINISHED BUSINESS

Troy CD #118853 Resolution #1733-Brady Selle, Troy Superintendent of Schools and Steve Garrett, School Trustee both spoke to encourage the transfer of the money to the City of Troy once the loan is paid off.  The funds would go to help fund the Troy Activity Center.
After considerable discussion Mr. Bischoff made a motion to adopt Resolution #1733.
Mr. McElmurry seconded the motion.
Mr. Bothman called for the question.
When put to vote Mr. McElmurry, Mr. Bischoff and Mr. Carter voted in favor.
Mr. Orr, Mr. Bothman and Mrs. Williams voted against.
Mayor Roll voted in favor to break the tie vote.

City Growth Policy- Mrs. Williams stated that they have been working with the Growth Policy draft that Greg Larson left them.

Resolution #1735 City/County Health Board- The City needs to make a request to form a City/County Health Board.
Mr. McElmurry made a motion to accept Resolution #1735.
Mr. Bischoff seconded.
Mr. Orr called for the question.
Motion passed.

NEW BUSINESS

Ordinance #1734 Fred Brown Pavilion.-Mayor Roll read the changed portion of the existing Ordinance for the first reading.

Council to elect one member for Health Board was bypassed.

River Water Pump rate review will be discussed at the August 3, 2009 meeting.

EPA discussion on Export Plant-Rebecca Thomas, EPA, out of Denver office spoke to provide a brief update on issues pertaining to the old Export Plant site. Kathryn LeCours with the State of Montana also spoke.

COUNCIL ACTION/DISCUSSION

Mayor Roll asked for OK to pay Payroll and Claims.
Mr. Bischoff made the motion.
Mr. McElmurry seconded.
Motion passed.

Mr. Carter reported that the Tree Board needs oversight and administrative help from the City.  Vicky Lawrence ,804 California Avenue Libby stated that $100,000.00 is available to the City through Urban Forestry.  The Tree Board will not be responsible for the money or the administration of it.

Mike Cerian, EPA, 501 Mineral Avenue Libby stated that the EPA will work together with the Tree Board and new administration. The weed issue at the old WR Grace site was discussed.  Mayor Roll stated that he did not want any City employees mowing weeds in that area.  Mr. Bothman said that he would talk to Dan Williams with  the Lincoln County Weed Dept. about using an herbicide to get rid of the weeds.

ADJOURNMENT

Meeting was adjourned at 8:42.

_________________________

Mayor Doug Roll

Attest:

Deputy City Clerk, Tanya Gehrke

                                                                                     

                                                                                     

SPECIAL COUNCIL MEETING FIREWISE COMMUNITY JULY 20, 2009 @ 6:00PM IN THE COUNCIL CHAMBERS

 

The meeting was called to order @ 6:03PM by Mayor Roll.

Ed Levert gave a power point presentation for the mayor and council and discussed the possibility of the City of Libby becoming a Fisewise Community.

It was decided to proceed with a Resolution concerning the intent of the City of Libby to become a Firewise Community at the next regular council meeting.

The meeting was adjourned at 7:08pm.

________________________________

Mayor Doug Roll

Attest:

City Clerk /Treasurer Glena L. Hook

                                                                                     

                                                                                     

THE 1309th REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON MONDAY, JULY 20, 2009 @ 7:00 PM IN THE COUNCIL CHAMBERS

CALL TO ORDER

The meeting was called to order at 7:08 pm by Mayor Roll, who led the Pledge of Allegiance and welcomed the public. Mrs. Williams, Mr. Bothman, Mr. Orr, Mr. Carter, Mr. McElmurry and Mr. Bischoff were present. Supervisor of City Services Dan Thede, and City Clerk-Treasurer Glena L. Hook were also present.

Mr. Orr made a motion to approve the Regular Meeting minutes from July 6, 2009.
Mr. McElmurry seconded the motion.
Motion passed.

COMMITTEE REPORTS

There were no committee reports.

UNFINISHED BUSINESS

NEW BUSINESS

Ryan Jones from Morrison and Maierle spoke to the council and mayor about the Cabinet Heights Sewer Project and Waste Water Plant Project.  Mr. Jones told the council that Rural Development will issue a notice of award for the Cabinet Heights Sewer Project.  Mr. Jones said that in about 2 weeks construction on the project should be ready to begin.  Mr. Jones also stated that a stimulus planning grant through USDA-RD in the amount of $25,000 Max is available for the Waste Water Plant Project.  He stated that USDA-RD would like to have a dollar for dollar match from the city.  Mr. Jones said that the city needs to get a request for qualifying in the paper stating that the city will be going after the grant and that the city also needs a resolution passed to authorize the project at the next meeting.  Mr. Jones will email the Request of Qualifying letter to the City Clerk to be put into the paper.
Mr. McElmurry made a motion to proceed with the RD Stimulus Grant by getting the RFQ letter in the paper.
Mr. Bischoff seconded the motion.
Motion Passed.

Bid awards;  Mr. Bischoff made a motion to accept the lowest bids for gravel crushing, gas, diesel and propane.
Mr. Orr seconded the motion.
Motion Passed.
Moore Oil was awarded the bid for gas, diesel and propane.  Remp Sand and Gravel was awarded the bid for gravel crushing and stockpiling.

ANNOUNCEMENTS

Mayor Roll announced that he has accepted the resignation of Police Chief Clay Coker.

 COUNCIL ACTION/DISCUSSION

 ADJOURNMENT

Meeting was adjourned at 7:43pm

 _________________________

Mayor Doug Roll

Attest:

City Clerk Glena L. Hook

                                                                                     

                                                                                     

WORKING COMMITTEE MEETING FY-10 BUDGET JULY 20, 2009 @ 7:47PM IN THE COUNCIL CHAMBERS

The meeting was called to order @ 7:47pm by Mayor Roll.

The council, mayor and clerk discussed FY-10 budget for the City of Libby.

The meeting was adjourned at 8:37pm.

________________________________

Mayor Doug Roll

Attest:

City Clerk /Treasurer Glena L. Hook

August 3, 2009 | Regular Meeting

Read full text

THE 1310th REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON MONDAY, AUGUST 3, 2009 @ 7:00 PM IN THE COUNCIL CHAMBERS

CALL TO ORDER

The meeting was called to order at 7:00 pm by Mayor Roll, who led the Pledge of Allegiance and welcomed the public. Mrs. Williams, Mr. Bothman, Mr. Orr, Mr. Carter, Mr. McElmurry and Mr. Bischoff were present. Supervisor of City Services Dan Thede, City Attorney Chuck Evans and City Clerk-Treasurer Glena L. Hook were also present.

Prayer was offered by Pastor Don Moore of the Church of the Nazarene.

Mr. McElmurry made a motion to approve the Regular Meeting, Firewise Meeting and Working Committee Meeting minutes from July 20, 2009.
Mrs. Williams seconded the motion.
Motion passed.

COMMITTEE REPORTS

Cemetery/Parks; Peggy Williams announced the Niche wall is up at the Cemetery & that a sign  is needed at the River Front Park, not to move the tables.

Fire;  Tom Wood gave a monthly report on the Libby Fire Department.

Resolution/Ordinances;  None

Personnel;  None

Water/Sewer/Streets;  Mr. Bothman met with Morrison & Maierle and got the facts on what is needed for the Waste Water Plant Project.

Budget/Finance; None

Police;  Two Police officers and the Police Chief resigned.

UNFINISHED BUSINESS

Memorial asbestos victims wall at River Front Park;  Gary Swenson of 60 Cherry Creek Dr. spoke to the council about the asbestos memorial.  Mr. Swenson asked permission to put the wall between City Service Rd. and the Pavilion at River Front Park.  They would also like a written agreement between the City and themselves.  Peggy Williams will bring notes on agreement to next meeting and Chuck Evans will write it up.  Committee will set up a time to go down with Mr. Swenson and take a look at where to put the wall.  Mr. Swenson also asked for 2 or 3 new picnic tables for the Pavilion.

Ordinance # 1734; 1st reading.
Mr. McElmurry made a motion to approve Ordinance # 1734.
Mr. Bischoff seconded the motion.
Motion Passed.

River Water Pump rate review; went to committee for review.

Election of two members to Health Board.
Mr. Bischoff nominated the Mayor and Peggy Williams for Health Board members.
Mr. McElmurry seconded the motion.
Motion Passed.

Resolution # 1737 adopting a Firewise Community.
Mr. Bischoff made a motion to adopt Resolution # 1737 with amendments.
Mr. McElmurry seconded the motion.
Motion Passed.

NEW BUSINESS

Resolution # 1732 Budget Amendment;
Mr. Orr made a motion to adopt Resolution # 1732.
Mr. Bothman seconded the motion.
Motion Passed.

Resolution # 1738 to authorize application;
Mr. Bischoff made a motion to adopt Resolution # 1738.
Mr. Carter seconded the motion.
Motion Passed.

Resolution # 1739 Budget Amendment;
Mr. Orr made a motion to adopt Resolution # 1739.
Mr. Bischoff seconded the motion.
Motion Passed.

Resolution # 1740 Budget Amendment;
Mr. Bischoff made a motion to adopt Resolution # 1740.
Mr. McElmurry seconded the motion.
Motion Passed.

Millwork West Subdivision;  City Supervisor Dan Thede spoke to the council about the Millwork West Subdivision and will make recommendations to County Planning before August 10, 2009.

Maintenance of triangle on highway;  Peggy Williams, Tony and Deanna Berget have been working on the triangle.  Mrs.  Williams would like to start over so a sprinkler system could be put in the triangle to make watering easier.  Maintenance of the triangle went to parks committee to be reviewed.

DNRC right of way purchase; City Supervisor Dan Thede will look into costs of easements and get back to the council at the next meeting.

Transitional Duty;
Mr. Bischoff made a motion to adopt Kalispell policy on Transitional Duty.
Mrs. Williams seconded the motion.
Motion Passed.

ANNOUNCEMENTS

COUNCIL ACTION/DISCUSSION

Mr. Bischoff made a motion to pay Claims and Payroll for July 2009.
Mr. McElmurry seconded the motion.
Motion Passed.

Mr. Bothman made a motion to allow the Utility Clerk to write off the uncollectable water accounts.
Mr. Carter seconded the motion.
Motion Passed.

HEAR THE PULIC

Jim Wardensky talked to the council about the concerns the Cross Country Ski Club has with the Flower Creek cross country ski area.  The mayor told Mr. Wardensky that the city has full intentions in working with the ski club with anything concerning the Flower Creek area ski area. And that area was intentionally left out of the Firewise Community Resolution.

ADJOURNMENT

Meeting was adjourned at 8:15pm

_________________________

Mayor Doug Roll

Attest:

City Clerk Glena L. Hook

                                                                                     

                                                                                     

THE 1311th REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON MONDAY, AUGUST 17, 2009 @ 7:00 PM IN THE COUNCIL CHAMBERS

CALL TO ORDER

The meeting was called to order at 7:02 pm by Mayor Roll, who led the Pledge of Allegiance and welcomed the public. Mrs. Williams, Mr. Orr, Mr. Carter, Mr. McElmurry and Mr. Bischoff were present. City Clerk-Treasurer Glena L. Hook was also present.  Council Member Lee Bothman was absent.

Mr. Bischoff made a motion to approve the Regular Meeting from August 3, 2009.
Mr. McElmurry seconded the motion.
Motion passed.

COMMITTEE REPORTS

Cemetery/Parks; Peggy Williams reported on the Cemetery Fuel Reduction Project.

Fire;  None

Resolution/Ordinances;  Mayor Roll announced that the City of Libby sewer ordinance needed to be amended and that he would have City Attorney Chuck Evans work on it.

Personnel;  None

Water/Sewer/Streets;  None

Budget/Finance; None

Police;  None

UNFINISHED BUSINESS

Sewer hook-up charge for Cabinet Heights Sewer Project;  Mr. McElmurry made a motion to charge $500 per sewer hook-up for each resident in the Cabinet Heights Sewer Project.
Mr. Orr seconded the motion.
Motion Passed.

Ordinance # 1734; 2nd and final reading.
Mr. McElmurry made a motion to approve Ordinance # 1734.
Mr. Bischoff seconded the motion.
Motion Passed.

DNRC Right of Way, is to go on the next agenda.

NEW BUSINESS

Variance, Eric Mills;  It was decided by the council that Mr. Mills did not need a variance to operate his business because there will not be customers coming to his home.  Mr. Mills business is electrical to be done by contract and the only business at his home will be bookkeeping and a few shipments of supplies.

Water Deposits concerning Rentals; Mayor Roll explained to the council that concerns had been reported to him concerning renters leaving without paying their water bill and leaving it for the landlords to pay.  Mayor Roll suggested that the Water Deposits for renters not be returned after 1 year but be held until the renter leaves the residence.  City Clerk will talk to Utility Billing Clerk to find out feasibility of Mayor Roll’s suggestion and report at next meeting.

Lisa Oedewaldt from County Planning spoke to the council about the Nat’l Flood Ins. Program’s (NFIP) Community Rating System (CRS). Under the CRS flood insurance premium rates are adjusted to reflect the reduced flood risk resulting from community activities that meet the three goals of the CRS.  Ms. Oedewaldt asked the council for permission to put the City of Libby on the Community Rating System (CRS).  It will be put on the next agenda for possible approval.

Use of ED Fund money to support DNRC Grant;  Ron Carter talked about a grant deadline of 9-10-09 and a completion deadline of 12-10-2010.  Mr. Carter is working on this grant.  The grant is 100% reimbursable, but the City needs to complete and pay for the project before the Grant is released.
Mr. Orr made a motion to allow the use of the ED Funds for this Grant project with the stipulation that when the Grant Funds are received that they go back into the ED Fund.
Mr. Carter seconded the motion.
Motion Passed.

Resolution # 1742 Sewer System Revenue Bond Anticipation Note;
Mr. Bischoff made a motion to adopt Resolution #1742.
Mr. Orr seconded the motion.
Motion Passed.

FY-10 pay raise for City employees;
Mr. Bischoff made a motion to give a 1.5% cost of living increase with a 1% step increase to the City employees and to freeze the elected officials salary.
Mrs. Williams seconded the motion.
Motion Passed.
Mr. McElmurry abstained from voting.

ANNOUNCEMENTS

Mayor Roll announced the Cabinet Heights Sewer Project has started.

The mayor announced that he would like 5 recommendations from each council member for the City Administrator position by Wednesdays Breakfast meeting.

COUNCIL ACTION/DISCUSSION

A letter from Bob Payne about turning off the Fire Suppression system in his building was discussed.  A decision will be made at the next meeting after the Fire Marshall have been informed.

The council discussed paying the standard reimbursement for sidewalks at $6.00 per foot.

HEAR THE PULIC

ADJOURNMENT

Meeting was adjourned at 7:50pm.

_________________________

Mayor Doug Roll

Attest:

City Clerk/Treasurer Glena L. Hook

September 2, 2009 | Regular Meeting

Read full text

COUNCIL MEETING SEPTEMBER 2, 2009 @ 7:00AM @ THE ANTLERS RESTAURANT

The meeting was called to order @ 7:10AM by Mayor Roll.

Council Members Mr. Orr, Mrs. Williams, Mr. Bischoff and Mr. Bothman were present.

First order of business OK to pay claims and payroll.
Mr. Orr made a motion not to pay the claims to businesses that do not that a City of Libby business license.
Mayor Roll stated that he could not accept Mr. Orr’s motion.
Mr. Bischoff made a motion to pay claims.
Mr. Bothman seconded the motion.
Further discussion Mr. Orr contended that it was illegal to pay the claims to businesses without a City of Libby business license.
Mayor Roll stated that the issue will be looked into.
Mr. Bischoff called for a point of order that the issue before the council was to pay the claims and the discussion did not pertain to the motion.
Vote;
Mr. Bothman and Mr. Bischoff affirmative,
Mr. Orr and Mrs. Williams negative.
The tie was broken by Mayor Roll affirmative.

2nd order OK to send in first draw request from Edstrom Construction.
Mr. Orr made a motion to approve the request.
Mr. Bischoff seconded the motion.
Motion passed unanimous.

3rd order Nordicfest street closure.
Mr. Bischoff made a motion to approve the street closure.
Mr. Bothman seconded the motion.
Motion passed unanimous.

Mayor Roll gaveled the meeting closed.

________________________________

Mayor Doug Roll

Attest:

Council President, Lee Bothman

                                                                                     

                                                                                     

THE 1312th REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON MONDAY, SEPTEMBER 14, 2009 @ 7:00 PM IN THE COUNCIL CHAMBERS

 CALL TO ORDER

The meeting was called to order at 7:03 pm by Mayor Roll, who led the Pledge of Allegiance and welcomed the public. Mrs. Williams, Mr. Bothman, Mr. Orr, Mr. Carter, Mr. McElmurry and Mr. Bischoff were present. City Attorney Chuck Evans, City Supervisor Dan Thede and City Clerk-Treasurer Glena L. Hook were also present.

Reverend Sherry Edwards of the First Presbyterian Church offered prayer.

Mayor Roll announced that he went to the Mt. Economic Development Meeting at 10:00 am at the courthouse and received stimulus money and a sign to put at the project site.  Mayor Roll said that the stimulus money would to used in combination with what is left of the International Paper settlement money to put in a new main at the Thomas Street area.  Mayor Roll said that APEC Engineering has finalized the plans and how are waiting for the DEQ approval of the plans.  Mayor Roll stated that the city would like to get the project finished this year.

Mr. Orr made a motion to approve the Regular Meeting from August 17th and the meeting from September 2nd, 2009 with changes to the September minutes as follows.
“Mr. Orr made a motion to not pay claims to business without business licenses”.
Mr. McElmurry seconded the motion.
Motion passed.

COMMITTEE REPORTS

Cemetery/Parks; Peggy Williams announced that the Cemetery fuel reduction project has been finished and would like to do a walk through with the council Wednesday after the breakfast meeting.  Mayor Roll stated that he did a walk through last night and that the area has been opened up nicely.

Fire;  None

Resolution/Ordinances; 

Personnel;  None

Water/Sewer/Streets:  Lee Bothman reported that the concrete dam on the upper Flower reservoir needs to be tested.  Morrison-Maierle will do the testing.

Ryan Jones of Morrison-Maierle gave a report on the Cabinet Heights sewer Project.  Ryan stated that the project is on budget and that the project is not behind but not moving as fast as hoped either schedule either. Ryan said that tentatively  they would like to finish the first loop on the hill which involves Highwood Dr., Reese Court and Vista.  Ryan said that they would like to have it finished, tested, paved and tied in down the hill before stopping depending on the weather.  Ryan said they are shooting for early to mid-October to for paving.  Ryan also stated that Edstrom Construction would like to add to their crew as soon as possible and that when that happens RD may require a second RPR on site depending on what kind of work is going on.  Mr. Orr asked if we put on another inspector would be increase the project budget.  Ryan said that if they had to put on another inspector that it would come out of the contingency budget and that it would increase the budget but not the budget-budget.  Ryan also stated that before that happened RD and the City would have to sign off on the changes.

Ryan Jones of Morrison-Maierle also reported on the Waste Water Plant Project.  Ryan stated that a draft contract has been sent to RD and that as soon as it gets worked out to their approval he can get the contract over to City Attorney Chuck Evans and the City for their concurrence.  Timeline wise Ryan stated he would like to get started on the project by mid-October.

Ryan Jones of Morrison-Maierle also reported that they have sent over the scope of service needed on the Flower Creek Reservoir to City Supervisor Dan Thede for the Cities review.

Budget/Finance; None

Police;  Mayor Roll announced that he has talked to Sergeant Jim Smith and that Sergeant Smith indicated that he would be willing to remain acting Police Chief until next spring.  Mayor Roll said he would like to wait until then to open up the job of Police Chief for applications again.

UNFINISHED BUSINESS

DNRC Right of Way;  City Supervisor Dan Thede reported that  DNRC is having the State appraise the Right of Way they want to purchase.  When they have the appraisal they will submit it to the City for approval.

Resolution # 1741 Regh Annexation;
Mr. Bischoff made a motion to adopt the Regh Annexation Resolution # 1741.
Mr. Bothman seconded the motion.
Motion Passed.

Legion Baseball Field; Scott Foss spoke to the council about a lease for the Legion Baseball Field.  City Attorney Chuck Evans said he had written the lease.  City Clerk Glena Hook asked the City Attorney to please email the lease to her. Mr. Foss also told the council that the Libby Parks District is in support of the fencing project but wants more concrete figures of cost.  Mr. Foss is getting bids on different kinds of fencing and will give information to Libby Park District to see what their contribution will be.  Mr. Carter asked Mr. Foss if he has a site map that shows where the degraded fencing was.  Mr. Foss said he did not have a may but that he could draw one out.  Mr. Foss also asked if he needed to come back to the council about the lease.  Mayor Roll told Mr. Foss that the city would get the lease and get back to him.

Fire Suppression, Bob Payne;  Mr. Bothman told the council that the committee is still in the fact finding portion about the Fire Suppression and hopes to have more information by the next meeting.

CRS-Program, Nat’l Floodplain; Lisa Oedewaldt spoke to the council about getting their permission to be the City of Libby Floodplain Administrator at no cost to the city.  Lisa will write contract with city on being Floodplain Administrator.
Mr. Bischoff made a motion to enter into a contract with the County making Lisa Oedewaldt the Floodplain administrator.
Mr. Bothman seconded the motion.
Motion Passed.
Lisa Oedewaldt stated that after the 16th of October, 2009 she would bring in a contract.

NEW BUSINESS

Variance, Bobbie Bamford;  Bobbie Bamford asked the council for a variance at 412 W 3rd Street in Libby to run her massage business called Body Solutions.
Mr. Carter made a motion to approve the variance with the condition that the variance is for only as long as Bobbie Bamford is running her business at this address.
Mr. Bischoff seconded the motion.
Motion Passed.

Variance, Neil Milner;  Mr. Milner asked the council for a zoning variance at 1210 ½ California Ave. in Libby.  The council would like to hear what City Building Inspector Ron Higgins has to say about the variance.  The variance will be put on the next agenda.

Resolution # 1744 will be put on October 5, 2009 agenda.

Stop signs at Idaho and Flower;  Lee Bothman will talk to Polly Resch-Nosler about stop signs at Idaho and Flower.

ANNOUNCEMENTS

Mayor Roll announced that the Breakfast meetings on Wednesday has changed to the Venture Inn.

Council member Ron Carter announced that the Urban Forestry Grant had been submitted and thanked Vickie Lawrence for all her help.  Mr. Carter also stated that the grant will be administered by the new City Administrator.  Mr. Carter said the grant amount is in the neighborhood of $67K.

Mr. Carter stated that he got a copy of the Stinger Welding CDBG Grant and that is was open to the public for review.

Mayor Roll announced that professional plans had been drawn up for the River Front Park area and that he had a number of copies to hand out to the council for their review and thoughts.  Mayor Roll also noted that it was not the final plan and the EPA is pushing very hard to move on the cleanup of this site and that the plan is a beginning.

COUNCIL ACTION/DISCUSSION

The council agreed to hold renters water deposits until they moved from the premises instead of returning the water deposit after a year.

HEAR THE PULIC

Allen Olsen of Antler Tree Nursery asked if the money from the Urban Forestry Grant would be spent in Libby.  Ron Cater stated that the city will make every effort to spend the Grant money in the City of Libby.  Mayor Roll asked Allen Olsen if there was anything else he wanted to say and Mr. Olsen answered no.

Mel & Learah Parker of 80 River View Pk. Spoke to the council on the concerns they have with the property they own down by the river called operating Unit #2 which is located by the City of Libby property called operating Unit #1.  The Parkers are worried that time is running out to agree upon a cleanup with the EPA.  Mayor Roll stated that the City of Libby is working on an extension of time with the EPA so that a cleanup solution between the EPA and City of Libby can be agreed upon.

Council member DC Orr excused himself from council duties to address the council as a citizen.  Mr. Orr of 1117 Nevada Ave. Libby wanted the record to show that he was privy to a person that requested to be put on the agenda had not been put on the agenda and that he wanted to protest that the person went through all the right channels and should have been allowed on the agenda. Mr. Orr also commented that he would like to see the council be able to put things on the agenda.

ADJOURNMENT

Meeting was adjourned at 8:20pm.

_________________________

Mayor Doug Roll

Attest:

City Clerk/Treasurer Glena L. Hook

October 5, 2009 | Regular Meeting

Read full text

THE 1313th REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON MONDAY, OCTOBER 5, 2009 @ 7:00 PM IN THE COUNCIL CHAMBERS

CALL TO ORDER

The meeting was called to order at 7:00 pm by Mayor Roll, who led the Pledge of Allegiance and welcomed the public. Mrs. Williams, Mr. Bothman, Mr. Orr, Mr. Carter and Mr. Bischoff were present. City Attorney Heather McDougall, City Supervisor Dan Thede and City Clerk-Treasurer Glena L. Hook were also present.  Mr. McElmurry was absent.

Mayor Roll announced that the City of Libby has been awarded a Grant of $25,000 for the PER for the Wastewater Plant Project.

Mr. Bischoff made a motion to approve the Regular Meeting from September 14, 2009.
Mrs. Williams seconded the motion.
Motion passed.

Mt. Department of Transportation,  Shane Stack from Missoula spoke to the council about the planned Hwy. project starting at Larch St. and continuing southeast down Hwy. 2 to about the McGrade School area.  This would call for milling and filling the urban area along Hwy. 2 in that area.  The Department of Transportation is purposing increasing the area from a four lane to a five lane and would like to get the council and mayors thoughts on the idea.  The fifth lane would be a turning lane.  This would decrease the highway shoulders to approximately five foot.  Shane stated that the drawback would be that it would eliminate any parking that we now have along the highway.  The council stated that parking is not usually done on the highway.  The question was brought up about areas for snow piling.  Shane admitted that the area for snow piling would decrease.  Shawn asked for a letter of support from the mayor and council concerning this project. The mayor asked if there were any objections.  Mr. Orr stated his concerns about some businesses having to use the parking lane to back out of parking lots that are too small to turn around in.  The council and mayor discussed having the five lane start around the Poplar area, so that more businesses would be able to keep the shoulder at 10’ so that it could be used to back out on if needed.  Shane stated that if the mayor and council wanted to change the limits on where the five lane starts it would be perfectly acceptable to them.  Shane also stated that they will have engineering staff out of Helen to review this before they implement the striping change and stated that if there were parking issues they could change the starting area.  The state is willing to leave it as it is and Shane said it was entirely up to the City of Libby.  The Mayor stated the he personally supported the idea of having the five lanes for safety purposes and also stated that he didn’t think anyone at the meeting had any objections to the idea.  Mayor Roll also stated that at letter of support could be written and sent to the State with maybe a restriction to push the start of the five lanes out a little further.  Shane agreed to the statement by the mayor and thanked the council.

Mayor Roll gaveled the meeting closed at 7:15pm and opened the Public Hearings.

Lisa Oedewaldt made a presentation to the council concerning Millwork West Subdivision.  There was no Public Comment.  The council has until October 29, 2009 to approve or disapprove the subdivision.  Millwork West Subdivision will be put on the next agenda on October 19, 2009.

There was no Public Comment concerning the FY-10 Budget.  Public Hearing closed at 7:25pm and Regular Meeting was opened.

COMMITTEE REPORTS

Cemetery/Parks; None

Fire;  Fire Chief Tom Wood gave a report on the Libby Fire Department and stated that they were still working on the Grant for the new fire station.  Mr. Wood also told the council that Mt. Power and Equipment wanted to donate a four wheeler to the Fire Department and would do all the maintenance on the machine. Council Member Peggy Williams announced that she had done a walk through with the Forest Service on some property that they a talking about doing some fire mitigation on.  The Forest Service is looking for support letters from the City.  It will be put on the next agenda on October 19, 2009.

Resolution/Ordinances;  None

Personnel;  Council Member Bill Bischoff announced that they have a personnel issue that he could not discuss but should have a resolution for it fairly quickly.

Water/Sewer/Streets: Council Member Lee Bothman announced that the City of Libby was preparing for winter and hauling several loads from the Cabinet Heights area to the Little League Ball Fields.  Mr. Bothman also stated that the repairs to the reservoir has been completed.

Budget/Finance; None

Police;  Council Member DC Orr commented that he believed the city had a police commission now but didn’t believe any of the council had met them.  Mayor Roll stated that three persons were appointed and their names were Bill Cunnane, Rob Dufficy and Hugh Taylor.

UNFINISHED BUSINESS

Fire Suppression, Bob Payne;  Still in committee.  Council Member Lee Bothman announced that Mr. Payne made a proposal to the city that if all past due amounts were forgiven he would start paying for the present fire suppression.  It is to be put on next agenda October 19, 2009.

NEW BUSINESS

Trent Oelberg Skate Park; Mr. Oelberg stated he would like to see a skate park reopened in Libby.  Mr. Oelberg asked for a definition of the property that the city has allocated for a skateboard park.  Mr. Oelberg said that he understood that the property in between Hwy. 37 and the Libby Ballfield and 2nd Avenue East and the road that continues on the North was the property that was allocated for a skakeboard park.  Mr. Oelberg would like a firm conformation of this.  Mayor Roll stated the city would have to define the area a little better and stated that he would get in contact with Mr. Oelberg and that the area could be defined as early as the middle of next week.  Cressey Rice spoke next for the skateboard park and gave a presentation on skateboard parks and what they could be.  She stated that the area between the ball field and Hwy 37 would be a great spot for a skateboard park.  She also showed pictures of skateboard parks in other areas.  Don Penzotte who is a skate park designer and builder gave a presentation to the council and a proposal on a skate park in Libby.  Mr. Penzotte estimated $17,000 for phase one of the proposal being about 2,400 sq. ft.  Phase two totaling $160,000 at Phase 2 & 3 are priced $40,000 & $100,000 total area being about 12,000 sq. ft.  Mr. Penzotte stated that it would be a world class skate park.  Mr. Don Mueller spoke next about the skate park.  Mr. Mueller stated that when the old skate park was closed that the city supposedly put aside money for a new skate park.  Mr. Mueller stated he thought the amount was around $7,000.  It was stated that the college has records and Jerry Marquez could get the information.  The issue of a skateboard park is to be put on the next agenda October 19, 2009.

Brad Dotson spoke about Disc Golf (Folf).  He stated that the new Folf course would not be on city property, but they would like to put an extra 9 holes in and would like those to be put on city property.  The Parks Committee will discuss this and it will be put on the next agenda October 19, 2009.

Allen Olsen thanked Mr. Orr for his help on getting to speak to the council.  Mr. Olsen asked the council where the city gets its right to make laws for businesses in the county.  Mr. Olsen also wanted to know what prompted the law pushing him into a corner.  Mr. Olsen wanted to know why it started with him all of a sudden.  Mayor Roll explained that the amended Business License Ordinance went into effect the prior year.  Mr. Olsen wanted to know why he had been harassed and ticketed for not having a Business License and asked what jurisdiction the Clerk had over enforcing the law.  Mayor Roll explained to Mr. Olsen that the City Clerk did not have the jurisdiction to enforce the law but that the Clerk could ask a Business to purchase a Business License.  The City Clerk apologized to Mr. Olsen for making him feel like he was being harassed and stated that it was not her intention to harass him but to ask if he knew the ordinance on Business Licenses had been amended to include services inside the city limits.  Mr. Olsen stated that he would like to have a vote in the city.  Mayor Roll stated that Mr. Olsen’s request  to vote as someone who lived in the city limits could not be granted.  Council Member Carter stated that the State had laws but that State Laws could be changed by going to the legislature.  Mr. Orr stated that Mr. Olsen had two items he wanted to discuss.  One being a personnel item that could not be discussed in public but there were procedures for Mr. Olsen to be heard by the personnel committee and that all he had to do was request it.

Glena Hook, City Clerk/Treasurer provided the council with businesses that have not paid for a Business License for 2009 and asked the council for guidance on what steps they would like to take.  The council asked City Attorney Heather McDougall to look into the City Ordinance and make a fair and equitable recommendation.

Marvin Steele talked to the council about rules and regulations concerning bicycles.  Mr. Steele stated that there was no City Ordinance concerning bicycles and would like to see one.  Mr. Steele stated that he had been run into by a bicycle while in his car and because there is no City Ordinance concerning bicycles his Insurance paid heavily.  Mayor Roll stated that he would look into a bicycle ordinance and try to get something back on the books.

ANNOUNCEMENTS

 Mayor Roll announced that Peggy Williams, Ron Carter and himself would be attending the Montana League of Cities and Towns Conference Wednesday October 7th thru Friday October 9th, 2009.

There will be a special budget meeting Monday October 12, 2009 at 5:30pm.

Mayor Roll introduced the new City Attorney, Heather McDougall.

Mayor Roll announced the Retirement of the City Supervisor, Dan Thede.

COUNCIL ACTION/DISCUSSION

Mr. Orr made a motion to approve Edstrom Constructions 2nd draw request.
Mr. Carter seconded the motion.
Motion Passed.

Mrs. Williams made a motion to approve Payroll and Claims.
Mr. Bischoff seconded the motion.
Mr. Orr discussed paying the claim to Sitescape. He stated that a plan had been drawn up by Sitescape without council permission.
Mayor Roll stated that Council Member Peggy Williams had approached him and stated the need to progress and that sometimes decisions need to be made on a day to day basis by the Mayor.
Mr. Carter made comments.
Motion Passed.

HEAR THE PUBLIC

Peggy Oelberg of Kootenai River Rd., Libby wanted to know if children’s playground equipment would be put in at River Front Park.  Mayor Roll stated that he assumed there would be at some point.

Allen Olsen of Hwy 2 Libby wanted to know why the Tree Board and Libby Revitalization didn’t post meetings and agendas monthly. Vickie Lawrence stated that she is not aware that meetings and agendas have to be posted.

ADJOURNMENT

Meeting was adjourned at 8:47pm.

_________________________

Attest:

Mayor Doug Roll

City Clerk/Treasurer Glena L. Hook

                                                                                     

                                                                                     

APPROVED SPECIAL COUNCIL MEETING FY-10 BUDGET OCTOBER 12, 2009 @ 5:30PM IN THE COUNCIL CHAMBERS

The meeting was called to order @ 5:32pm by Mayor Roll who led the Pledge of Allegiance.

Mrs. Williams, Mr. Bothman, Mr. Carter and Mr. Bischoff were present.  Mr. Orr and Mr. McElmurry were absent.  The City Clerk/Treasurer Glena L. Hook was also present.

Mr. Bischoff made a motion to approve Resolution # 1743 making of Tax Levy FY-10.
Mr. Carter seconded the motion.
Motion Passed.

Mr. Carter made a motion to approve Resolution # 1744 fixing Annual Budget FY-10.
Mr. Bothman seconded the motion.
Motion Passed.

The meeting was adjourned at 5:48pm by Mayor Roll.

________________________________

Attest:

Mayor Doug Roll

City Clerk /Treasurer Glena L. Hook

                                                                                     

                                                                                     

THE 1314th REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON MONDAY, OCTOBER 19, 2009 @ 7:00 PM IN THE COUNCIL CHAMBERS

CALL TO ORDER

The meeting was called to order at 7:02 pm by Mayor Roll, who led the Pledge of Allegiance and welcomed the public. Mrs. Williams, Mr. Bothman, Mr. Orr, Mr. Carter, Mr. McElmurry and Mr. Bischoff were present. City Attorney Heather McDougall and City Clerk-Treasurer Glena L. Hook were also present.

Mr. Orr  made a motion to approve the Regular Meeting from October 5, 2009 with corrections and the Budget Meeting from October 12, 2009.
Mr. Carter seconded the motion.
Motion passed.

COMMITTEE REPORTS

Cemetery/Parks; Peggy Williams spoke for the Parks Committee and had a two part recommendation for the Skateboard Park area.  The first one was that the area that was originally chosen for the Skateboard Park is too small for the size of Park that the skateboard group is proposing to put in the area. Mrs. Williams said that the skateboard group either needs to find a new area or downsize the proposed skateboard park.  Second, Mrs. Williams said that the fund raising and operations would have to be done by the user group.  Trent Oelberg speaking for the Skateboard Group stated that he thought there was plenty of room for the skateboard park in the chosen area.  Mayor Roll stated that the Parks Committee needed to meet with the Skateboard Group and hammer something out.  The Committee will meet with the Skateboard group around 4:00pm on Wednesday October 21, 2009.

Fire; NA

Resolution/Ordinances; NA

Personnel; Mr. Bischoff of the Personnel Committee stated that the Personnel Committee is working on an issue concerning FMLA and that the committee agrees that Sick and Vacation should remain in the policy to be used simultaneously with FMLA.

Water/Sewer/Streets: NA

Budget/Finance; NA

Police; NA

UNFINISHED BUSINESS

Fire Suppression, Bob Payne; Still in committee.

Millwork West Subdivision;
Mr. Carter made a motion to approve the Millwork West Subdivision.
Mr. Bischoff seconded the motion.
Motion Passed.

Disc Golf, (Folf); Mrs. Williams stated that the committee did not make it to the Folf because of the pouring rain.  Mrs. Williams also stated that they will meet there at 10:00am Wednesday.

Ed Levert spoke for the Forest Service on the Fire Mitigation in the Flower Creek area.  Mr. Levert stated that a letter of support from the council is very important.  Malcom Edwards of the Forest Service spoke next stating the importance of reducing fuels in the forest so that when there are fires they are more manageable.  Council Members Peggy Williams and Ron Carter will compose a letter of support and present it at the November 2, 2009 meeting.

NEW BUSINESS

Morrison-Maierle, Ryan Jones spoke to the council about the roads in the Cabinet Heights Project.  Ryan asked the council to decide if they would like to keep the original proposal to patch the roads or to double chip seal the roads in the Cabinet Heights Project.  Ryan stated the cost of chip sealing would be approximately $116,000 over the bid amount which would dip into the contingency dollars or possibly the City could come up with the money through City funds.  The mayor state this will be put on the next agenda.

Kandis Peterson of the Care Center could not make the meeting.  Mayor Roll stated that Mrs. Peterson wanted to talk to the council about the need to replace or redo the sidewalks from the Care Center to downtown Libby.  Mrs. Peterson has asked to be put on the next agenda.

Victor Ketellapper gave an update on the EPA cleanup.  Mr. Ketellapper stated that 137 properties have been cleaned up in 2009, 74,288 cu. yds. of soil has been removed and 20,000 cu. yds. of soil has been removed from the golf course.  The next update that Mr. Ketellapper spoke of was of the OU1 & 2 site.  Mr. Ketellapper stated that the comment period has been extended to December 16, 2009.  Victor Ketellapper purposed a working committee meeting with the EPA during the week of November 16th, 2009.

Alan Berger of MIT gave a report on the help he believes his group can provide the city concerning redevelopment and problem solving on some of the cleanup sites in the community.  The council was invited to meet further with Mr. Berger at 10:00am Tuesday morning at the EPA Office in Libby.

 ANNOUNCEMENTS

The Mayor announced the retirement party for Dan Thede is to be in the Council Chambers on October 30, 2009 between the hours of 2:00pm and 5:00pm.

COUNCIL ACTION/DISCUSSION

HEAR THE PUBLIC

ADJOURNMENT

Meeting was adjourned at 8:01pm.

_________________________

Attest:

Mayor Doug Roll

City Clerk/Treasurer Glena L. Hook

November 2, 2009 | Regular Meeting

Read full text

THE 1315th REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON MONDAY, NOVEMBER 2, 2009 @ 7:00 PM IN THE COUNCIL CHAMBERS

CALL TO ORDER

The meeting was called to order at 7:00 pm by Mayor Roll, who led the Pledge of Allegiance and welcomed the public. Mrs. Williams, Mr. Orr, Mr. Carter, Mr. McElmurry and Mr. Bischoff were present. City Attorney Heather McDougall and City Clerk-Treasurer Glena L. Hook were also present.  Council member Lee Bothman was absent.

Prayer was offered by Pastor Tony Shaw of the Bible Baptist Church.

Mr. McElmurry made a motion to approve the Regular Meeting from November 2, 2009.
Mr. Bischoff seconded the motion.
Motion passed.

ANNOUNCEMENTS

Elections Tuesday, November 3, 2009.

COMMITTEE REPORTS

Cemetery/Parks; Council member Ron Carter announced that the letter of Support for the Forest Service was close to completion and it would be ready by the next council meeting.

Fire; NA

Resolution/Ordinances; NA

Personnel; NA

Water/Sewer/Streets: The City of Libby is working with Troy (County) to trade a sweeper for an excavator.  The street crew is getting equipment ready for snow plowing and the snow ordinance needs to be put into the paper.

Budget/Finance; NA

Police; New Officers to be sworn in on Wednesday, November 4, 2009

UNFINISHED BUSINESS

Fire Suppression, Bob Payne; The committee recommended charging Bob Payne for 3 months of Fire Suppression with a reasonable amount of interest and writing off the rest of the Fire Suppression bill.
Mr. Orr made a motion to approve the committee recommendations.
Mr. Carter seconded the motion.
Motion Passed.

Trent Oelberg spoke for the Skateboard Group and stated that they had found another area for the Skateboard Park beside the new tennis courts by City Hall.  Greg Woods spoke to the council about the Tony Hawk Foundation Grant.  It was decided that this needs to go to committee.  The committee will meet with Trent Oelberg on Wednesday, November 4, 2009.  The Skateboard Park will be put on the next agenda.

Folf (Disc Golf); Council member Peggy Williams stated she met with the Folf people.  Peggy also stated that she was concerned about all the stubble/stobs that are left sticking out of the ground in the area that the Folf people are interested in putting the new nine holes in on City Property.  Officer Brad Dotson speaking for the Folf people stated that he has talked to the property owner just outside the area of the proposed new Folf Course and that the property owner does not have a problem with the proposed Folf Course.  Council member Peggy Williams asked if some clearing could be done by the Folf people to remove some of the stobs that could lead to injury if tripped or fell upon.  Brad Dotson stated that they could probably address some clearing.  City Attorney Heather McDougall was asked by the mayor to check into the liability that the city may have in letting the Folf Course be put on city property. Mrs.  Williams stated that as long as the criteria is meant then the committee would recommend that the city let the Folf people use the City property for nine holes of Folf.
Mr. McElmurry made a motion to accept the Folf Course recommendation.
Mr. Orr seconded that motion.
Motion Passed.

Kandis Peterson of the Libby Care Center was not present to speak at the meeting.

Pernal Whitehead of Morrison and Maierle spoke to the council about whether they would like to double chip seal the roads in the Cabinet Heights Project or just patch them as was part of the bid.  Mr. Whitehead explained to the council that the double chop seal would leave the roads in much better condition than the patch work , but the cost would be around $100,000.
Mr. Carter made a motion to allow Edstrom Construction to do the double chip seal in the project.
Mr. McElmurry seconded the motion.
Motion passed.

OU1 park plan;  Mayor Roll stated that time was running out to get a preliminary plan to EPA concerning the OU1 city property.  The Mayor stated he needed at least a basic idea before December 16, 2009.  The council will meet on November 9, 2009 at 5:30pm to discuss a plan and again on November 16, 2009 at 6:00pm with EPA.

NEW BUSINESS

Vicki Lawrence of the Tree Board talked to the council and Mayor about the Tree Boards plans to plant trees at the Libby Cemetery using some of the Grant money to be received from the new grant.

Resolution # 1745 amendment of FY-10 Budget for Police JAG Grant
Mr. McElmurry made a motion to approve resolution #1745.
Mr. Bischoff seconded the motion.
Motion passed.

Resolution # 1746 amendment of FY-10 Budget for HB 645 Stimulus Grant;
Mr. Bischoff made a motion to approve resolution #1746.
Mr. Orr seconded the motion.
Motion passed.

COUNCIL ACTION/DISCUSSION

Cabinet Heights Project, Edstrom Construction draw;
Mrs. Williams made a motion to approve the Edstrom Construction draw.
Mr. McElmurry seconded the motion.
Motion passed.

Review Payroll and Claims for October 2009; Mr. Orr asked who had authorized for payment the sidewalks and curbs to be put in the area of 4th Street and Main Street.  Mayor Roll stated that he had OK’d the payment.
Mrs. Williams made a motion to approve payroll and claims for October 2009.
Mr. Orr seconded the motion.
Motion passed.

HEAR THE PUBLIC

There was no comment from the public.

ADJOURNMENT

Meeting was adjourned at 8:07pm.

Attest:

Mayor Doug Roll                                                        City Clerk/Treasurer Glena L. Hook



THE 1316th REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON MONDAY, NOVEMBER 16, 2009 @ 7:00 PM IN THE COUNCIL CHAMBERS

CALL TO ORDER

The meeting was called to order at 7:03 pm, by Council President, Lee Bothman who led the Pledge of Allegiance and welcomed the public. Mrs. Williams, Mr. Orr, Mr. Carter, Mr. McElmurry, Mr. Bothman and Mr. Bischoff were present. City Attorney Heather McDougall and City Clerk-Treasurer Glena L. Hook were also present.  Mayor Roll was not in attendance.

Mr. McElmurry made a motion to approve the Regular Meeting from November 2, 2009.
Mr. Bischoff seconded the motion.
Motion passed. 

ANNOUNCEMENTS 

City Clerk-Treasurer, Glena L. Hook reported to the Council that the Clerk’s office was ready to send out the Business License applications for 2010 and asked the Council if they would like to look over them.  Mrs. Hook also reported that she had sent out a memo to all department heads that when hiring contracted labor that a first line of defense should be to send contractor to City Hall so that all proper paperwork could be done and a Business License purchased if needed.  Mrs. Hook stated she had included in the council packets copies of the memo.

City Clerk-Treasurer, Glena L. Hook reported to the Council that she had received information on the Councils request to see if the City of Libby’s Ordinances could be put on CD.  Mrs. Hook reported that the Ordinance’s could be put on CD and that the City of Libby’s Ordinances could also be put on the Municode web site and have a link on the City’s wed site to go to the Municode web site.  Mrs. Hook also reported to the Council how they could check the Ordinances of two other cities on the Municode web site to see if they were interested in getting the City of Libby Ordinance put on the web site also.

City Clerk-Treasurer, Glena L. Hook reported to the Council that she had not been able to reconcile the city finances as yet because her computer had been down.  Mrs. Hook also offered to give a monthly report on the city’s finances to the Finance Committee if they would like.  There was no comment.

COMMITTEE REPORTS

There were no committee reports 

UNFINISHED BUSINESS 

Trent Oelberg introduced Ric Jaqueth to speak for the skateboard park.  Mr. Jaqueth spoke about the problem with finding a usable area for the skate park.  He also talked about how a skateboard park was a good opportunity for the City.  The area the Skateboard organization is looking at is by the Tennis Courts on Spruce St.  Mr. Jaqueth spoke about the concerns the Tennis Court Organization had with the tennis courts being so near to the proposed skateboard park.   Mr. Jaqueth commented that they have a designer and planner and he would be interested in the concerns about putting the skate park by the tennis courts.   Mr. Jaqueth did not believe the skateboard park would be any problem to the tennis courts.  He stated that there is enough room to put a flat area for beginners at the skate park so as to detour any skateboarder from using the tennis courts.  Council Member Ron Carter gave Mr. Jaqueth a letter written by the Tennis Court Organization on their concerns.  The council decided to leave the skateboard park area in committee.

Dr. Scott Foss talked to the council about the fencing at the Legion Baseball Park.  Dr. Foss handed out an itemized list of the fencing costs at the Legion Baseball Park and handed out copies to the council and mayor.  Dr. Foss asked the council for $3,368.10 for help with the fencing and is receiving the other half by the Libby Park District of Lincoln County.  Council Member Ron Carter stated that he had visited with Dr. Foss and was impressed of the amount of work being done.  Mr. Carter also stated that he is in support of the City helping with the fencing costs.  Council Member Walt McElmurry asked if Mr. Foss had given permission to drive a truck onto the field to work on the lights & scoreboards.  Mr. Foss said yes it would be fine. No decisions were made.

Letter of support for Forest Service;
Mr. Orr made a motion to approved the letter of support.
Mr. Bischoff seconded the motion.
Motion passed.
Mr. Carter stated that he had to recues himself.

NEW BUSINESS 

Snowplowing W. 1st Street, Robert Clemons;  Mr. Clemons was not present.  Mr. Bothman asked for this to go to committee.

Council Member Ron Carter gave a detailed presentation on Biomass energy.  Mr. Carter stated that the Biomass energy will be certified the cleanest production of energy and asked for a letter of support from the council and mayor.

City Clerk-Treasurer, Glena L. Hook gave a report to the council that George Neimi-Kootenai Paving was working with First National Bank in Missoula to get a new loan under the American Recovery Act. 

COUNCIL ACTION/DISCUSSION 

HEAR THE PUBLIC 

Debra Sprankel of Beartooth Mech. LLC stated to the council that there are several individuals working in the city without the proper license or Business License.  Mr. Bothman told Ms. Sprankel that the council was working the Business License Ordinance.  Mr. Bothman also stated that he would need to talk to the City Building Inspector.  Ms. Sprankel asked if the council could help get the attorney’s to prosecute people who are turned in by the Board of Plumbers.  Debra Sprankel asked if she could get a copy of the Business License List and asked what should she do if she finds somebody working without a license.  Ms. Sprankel was told that she could have a Business License List and if  she finds somebody working in the city limits without a license she should call the Sheriff Dispatch and let them send an officer out to check.

ADJOURNMENT

Meeting was adjourned at 7:50pm.

Attest:

Council President, Lee Bothman                                City Clerk/Treasurer Glena L. Hook



SPECIAL COUNCIL MEETING NOVEMBER 30, 2009 @ 5:30PM IN THE COUNCIL CHAMBERS

The meeting was called to order @ 5:35pm by Mayor Roll who led the pledge of allegiance.

Mrs. Williams, Mr. Bothman, Mr. Orr, Mr. Carter and Mr. Bischoff were present.  Mr. McElmurry was absent.  City Clerk-Treasurer Glena L. Hook was also present.

Mrs. Williams made a motion to approve the Cabinet Heights Project draw contingent on receiving current lien releases from all subcontractors.
Mr. Bischoff seconded the motion.
Motion Passed.

The meeting was adjourned at 5:45pm and the working committee meeting on the OU1 Park Plan was started.

Attest:

Mayor Doug Roll                                                        City Clerk/Treasurer Glena L. Hook

December 7, 2009 | Regular Meeting

Read full text

THE 1317th REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON MONDAY, DECEMBER 7, 2009 @ 7:00 PM IN THE COUNCIL CHAMBERS

CALL TO ORDER

The meeting was called to order at 7:00 pm, by Mayor Roll who led the Pledge of Allegiance and welcomed the public. Mrs. Williams, Mr. Orr, Mr. Carter, Mr. Bothman and Mr. Bischoff were present. City Attorney Heather McDougall and City Clerk-Treasurer Glena L. Hook were also present.  Council Member, Walt McElmurry was not in attendance.

Prayer was offered by Reverend Steve Benson of the Christ Lutheran Church.

Mr. Bischoff made a motion to approve the Regular Meeting Minutes from November 16, 2009 & Special Meeting Minutes from November 30, 2009.
Mr. Orr seconded the motion.
Motion passed. 

ANNOUNCEMENTS

Mayor Roll announced that the EPA has granted the City of Libby an extension for the comment period for the OU1 & 2 sites to go through January 16, 2010.

Mayor Roll announced that Acting Police Chief Jim Smith has accepted the Police Chief position.

The Mayor announced that Montanore  Mines sent a thank you letter to the council for their support.

The Mayor announced that the Cabinet Heights Project is shutting down for the winter and that the project is about 60% done and contractor is scheduled to start up work again around March 15, 2010.

A Special Council Meeting will be held on Wednesday, December 9, 2009 at 5:30pm in the Council Chambers.

COMMITTEE REPORTS

Cemetery/Parks; None

Fire; None

Resolutions/Ordinances; None

Personnel; None

Water/Sewer/Streets/Lighting;  Mr. Bothman announced that the Street crew is getting ready for winter.  They have taken trees out on 5th Street between Montana and Louisiana, completed the city’s first leaf cleanup, stockpiled sand at cemetery, they are working on snow plow equipment and misc. projects.  Robert Carlson took Bill Corbett’s position in water distribution so they are short one person.  They are doing minor repairs themselves.  They took several stumps and bushes that the tree board requested out.  They have been working on meters, Ice, leaks and locates.  They have put up Christmas Tree and decorations and removed concrete at the big ball field for new dugout.

Budget/Finance; None

Police; None

UNFINISHED BUSINESS

Snow Plowing 1st Street;  Mr. Bothman reported that he had talked to city street supervisor, Corky Pape and that plowing 1st street continually the way some of the citizens on 1stStreet  had wanted would not work for the rest of the street.  The decision was made that the 1st pass would be to one side and then the plowing would have to be distributed on both sides.

Legion Ball Field Fencing;  It was decided that the city would wait for a month or two to see where the city budgets were and then decide how much help the city could give for the fencing of the ball field.  Mr. Carter spoke in favor of helping with the Legion Ball Field Fencing.  This will go on the next agenda on January 4, 2010.

Skateboard Park;  Mayor Roll read a letter that stated the city had been paid $2000 for the old skate park.  Mayor Roll also stated that U-Serve Tennis had written a letter asking that the Skate Park not be put next to the tennis courts.

Ordinances on website;
Mrs. Williams made a motion to have the City of Libby Ordinances put on the Municode website.
Mr. Bischoff seconded the motion.
Motion Passed.

NEW BUSINESS

Resolution #1747. RD loan for Cabinet Heights Project;
Mr. Bischoff made a motion to approve Resolution #1747.
Mrs. Williams seconded the motion.
Motion Passed.

2010 Business Licenses;  Mrs.  Williams announced that she saw no business license application that she had a problem with.  Mr. Orr stated that until he had a chance to look through the applications he would not be comfortable approving them.  A decision was made to put this on the next agenda on January 4, 2010 to give the council time to look through the applications received thus far.

Mayor Roll handed out comments Alan Payne had written out concerning the OU1 site.

COUNCIL ACTION/DISCUSSION

Review of Payroll and Claims for November 2009;
Mr. Bischoff made a motion to approved payroll and claims for November 2009.
Mrs. Williams seconded the motion.
Motion Passed.

HEAR THE PUBLIC

Deborah Sprankel of Beartooth Mechanical Inc.  handed out and went through an outlined agenda with the council and requested that she be put on the next agenda.  Deborah Sprankel will be put on the next agenda on January 4, 2010.

ADJOURNMENT

Meeting was adjourned at 7:40pm.

Attest:

 

Mayor Doug Roll                                                        City Clerk/Treasurer Glena L. Hook



SPECIAL COUNCIL MEETING DECEMBER 9, 2009 @ 5:30PM IN THE COUNCIL CHAMBERS

The meeting was called to order @ 5:32pm by Mayor Roll who led the pledge of allegiance.

Mrs. Williams, Mr. Bothman, Mr. Orr, Mr. Carter and Mr. Bischoff were present.  Mr. McElmurry was absent.  City Clerk-Treasurer Glena L. Hook was also present.

Resolution # 1748 and # 1749concerning the Cabinet Heights Sewer Project;
Mr. Bischoff made a motion to approve Resolution # 1748 & # 1749.
Mrs. Williams seconded the motion.
Council discussion;   Per the City Clerk part I of resolution #1748 was to correct a budgeting mistake made by the City Clerk.  Council Member Orr insisted that the mistake made by the City Clerk was to be a part of the minutes.  Council Member Bischoff stated that the Resolution reflected the mistake and that he did not see the necessity of adding it to the minutes.  Mr. Bischoff asked Mr. Orr if he was taping the meeting.  Mr. Orr answered that no he was not at this time.  The City Clerk tried to explain to the council that the mistake she made was in favor of the City’s Budget and that the mistake had been in moving a dismal point over one space too far therefore overstating the amount of budget that was needed.  The City Clerk also stated that the Final Budget approved by the Council was in fact balanced even with the mistake before the council’s final approval or the council would not have approved it.  The City Clerk also stated that she did not think that she was the only person that had ever made a mistake during budgeting.  The City Clerk stated that she did not have a problem admitting to her mistake in the minutes.  Council Member Orr asked the City Clerk if she was bonded.  The City Clerk stated that she was bondable.  Council Member Bischoff stated that he believed that the City itself was bonded and that would cover the bonding of the City Clerk.
Motion Passed.

Handicapped and Elderly snow removal discussion;  the Council, Mayor and City Street Supervisor, Corky Pape.  Mayor Roll stated that he would like to see the snow removal for handicapped and elderly put into an Ordinance so there would be laid out in the beginning and there would be no misunderstanding.  Mayor Roll stated that the City Attorney has been asked to look into the writing of an Ordinance on handicapped and elderly snow removal when time permits.  If the City Attorney has the Ordinance ready before the next council meeting it will be put on the next agenda.

Council Member Bischoff announced that Glena L. Hook, the City Clerk-Treasurer had asked in writing for a meeting with the Personnel Committee and Mr. Orr to try and come to an agreement on a working relationship.

The meeting was adjourned at 5:50pm.

Attest:

 

Mayor Doug Roll                                                        City Clerk/Treasurer Glena L. Hook