Minutes Archive

 

2017 Minutes

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January 3, 2017 | 1461st Regular Meeting
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January 17, 2017 | 1462nd Regular Meeting
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January 30, 2017 | City Planning Board
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February 6, 2017 | 1463rd Meeting Minutes
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February 21, 2017 | 1464th Regular Meeting
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March 6, 2017 | 1465th Regular Meeting
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March 20, 2017 | 1466th Regular Meeting
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March 25, 2017 | Special Meeting (Council Appointment)
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March 27, 2017 | Special Meeting (MACI Grant)
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April 3, 2017 | 1467th Regular Meeting
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April 17, 2017 | 1468th Regular Meeting
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April 25, 2017 | Special Meeting (Council Appointment)
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May 1, 2017 | 1469th Regular Meeting
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May 5, 2017 | May 30,2017 special meeting to appoint council person
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May 15, 2017 | 1470th Regular Meeting
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June 6, 2017 | June 5,2017 regular council meeting # 1471
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June 19, 2017 | 1472 Regular Meeting
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July 5, 2017 | 1473 Regular Meeting
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July 17, 2017 | 1474 Regular Meeting
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August 7, 2017 | 1475 Regular Meeting

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APPROVED
The 1475th Regular Meeting of the City Council was held on Monday, August 7 2017 in the Council Chambers at City Hall.

Call to Order:
The meeting was called to order at 7:00 pm by Mayor Brent Teske.
Present were Mrs. Williams, Mr. Zimmerman, Mr. Beach, Mr. Armstrong , Mrs. Ford, City Clerk/Treasurer Audray McCollum and City Attorney Dean Chisholm. City Administrator Jim Hammons and council person Kristin Smith were absent.
Mr. Zimmerman MADE A MOTION to approve the minutes from the regular meeting 1474 held on July 17, 2017.
Mrs. Ford SECOND.
Williams, Zimmerman, Beach, Armstrong, and Ford voted for.
Mrs. Smith was absent.
MOTION PASSED.
Announcements:
Mayor Teske said the City of Libby is under stage 2 fire restrictions. Hand outs available at the front desk define the current restrictions.
Committee Reports:
Cemetery/Parks: Mrs. Williams asked if the sprinklers were working at the Riverfront Park because the lawn was brown. Mayor Teske said the sprinklers were turned off for some construction, but they are back on now.
Fire: Mr. Zimmerman reported there were 17 calls for the month of July, 2 in the city, 10 rural and 5 outside of the city. The fire department is still waiting to hear on a grant to replace turn out gear. The fire department will be flushing hydrants the week of the 7th.
Police: Chief Kessel reported there were 265 calls for service in the month of July, 30 citations and 18 arrests. All officers have completed taser training and are certified.
Resolutions/Ordinances: Mrs. Williams reported the committee met last Thursday to discuss cemetery regulations. Members of the public present at the meeting wanted to discuss the bred specific ordinance so public comments were taken on breed specific ordinance.
Lights/Streets/Sidewalks: Mr. Beach stated the city streets should be paved by the end of this week. Filling in potholes and patchwork will follow in the next few weeks.
Building: None.
Water/Sewer: Mr. Zimmerman stated the committee had met and discussed the decline in sewer revenues; they are looking at different options to resolve the issue. The committee also discussed different options with the current 9.40 monthly water credit. Mr. Zimmerman will be meeting with Jim Hammons about possibly connecting the Port authority to city sewer lines.
Personnel: None.
Budget: Mrs. Williams reported the preliminary budget to date was in council packets, there will be a committee meeting Friday at noon. Williams urged council to look over the budget and ask questions. There will be a special council meeting Monday August 14 at 7 pm to adopt the preliminary budget followed by a public hearing August 28 at 7pm and final budget adoption on September 5.
Finance: None.
City Administrator: Copy in packets.
KRDC: Mr. Zimmerman stated there will be a meeting next Thursday.
City County Health Board: None.
Public Comment on Non- Agenda Items:
Bill Cunnane, 62 Michigan Ave, expressed concerns over water coming out of a conduit box at the splash pad. Mr. Cunnane asked what the difference was between the purposed medical marijuana conditional permit and a city business license and if there would be a fee. Based on what he has read, there was no difference and it would be illegal for the city to issue any conditional permits for medical marijuana dispensaries.
Mayor Teske asked Mr. Cunnane to direct his questions to Kristin Smith. The time to work out questions and concerns is now while the ordinance is in the draft stage.
DC Orr, 1117 Nevada, said the city is in good hands, he asked the city clerk to forward his letter to all the city council members. The council is inexperienced which has caused some mistakes, but the council is not dishonest. The council is trying hard and doing well. Mr. Orr asked that any legal decisions against past or present council be made public.
Allen Olsen, 3369 Hwy2, said the trees at Riverfront Park looked bad and asked the tree board to do their job, also, the drains are full of lawn clippings.
New Business:
Street closure request and noise variance from the VFW, Friday August 18th from 5pm to Saturday August 19 at 2am on 2nd street for a street dance:
Jule Mason from the VFW # 1548 asked council for the street closure and noise variance.
Mr. Beach MADE A MOTION approving the request.
Mr. Armstrong SECOND.
Williams, Zimmerman, Beach, Armstrong, and Ford voted for.
Mrs. Smith was absent.
MOTION PASSED.
Julie Mason asked if the VFW or the city was responsible for sidewalk repairs in front of the VFW. Mayor Teske will speak to Jim Hammons and let her know.
Street closure request from the Kootenai country Montana, September 14 from 5pm to September 17 at 3 pm on Mineral Ave from Third Street to the turnaround near BNSF for the Kootenai Country Chainsaw Carving Championship:
Bob Henline gave council a background of the event and asked council for the closure. Mr. Zimmerman asked if any businesses had an issue with the requested street closure. Mr. Henline had not spoken with any business owners yet.
Mrs. Williams MADE A MOTION to accept the street closure request.
Mrs. Ford SECOND.
Mr. Zimmerman expressed concern about downtown business that might be affected with the street closure during business hours.
DC Orr, 1117 Nevada, suggested that the motion be amended to give conditional approval, contingent on notifying business that would be affected.
Mrs. Williams AMMENDED THE MOTION to give conditional approval, contingent on notifying businesses and that 1st street must remain open to allow access to Amtrak.
Mrs. Ford SECOND.
Mr. Zimmerman stated which businesses needed to be notified.
Williams, Zimmerman, Beach, Armstrong, and Ford voted for.
Mrs. Smith was absent.
MOTION PASSED.
Approve bid for gasoline and diesel for FY-18:
The City of Libby received one bid for FY-18
Mrs. Williams MADE A MOTION to accept the bid from Moore oil for gas and diesel for FY-18.
Mr. Beach SECOND.
Williams, Zimmerman, Beach, Armstrong, and Ford voted for.
Mrs. Smith was absent.
Approve bid for propane for FY-18:
The City of Libby received one bid for FY-18
Mr. Zimmerman MADE A MOTION to accept the bid from City Service Valcon for FY-18.
Mr. Armstrong SECOND.
Williams, Zimmerman, Beach, Armstrong, and Ford voted for.
Mrs. Smith was absent.
Approve new business license received to date:
1. Libby Area Business association.
2. Crystal Clean.
3. Cindy’s Cleaning.
4. Scooby’s Drop-in child Care Center.
Mrs. Ford MADE A MOTION to approve all new business licenses received to date.
Mr. Armstrong Second.
Williams, Zimmerman, Beach, Armstrong, and Ford voted for.
Mrs. Smith was absent.
Approval of Renewal Business Licenses received to date:
Mr. Beach MADE A MOTION to accept all renewal business licenses received to date.
Mr. Armstrong SECOND.
Williams, Zimmerman, Beach, Armstrong, and Ford voted for.
Mrs. Smith was absent
Approval of claims for July 2017:
Mrs. Williams MADE A MOTION to accept claims for July 2017.
Mrs. Ford SECOND.
Williams, Zimmerman, Beach, Armstrong, and Ford voted for.
Mrs. Smith was absent.
Unfinished Business:
Purchase of property on City Service road:
NO ACTION WAS TAKEN.
Council Rules and Procedures:
Mayor Teske gave council a draft of the updated Council Rules and Procedures. Mrs. Williams gave council Missoula’s procedure for filling a vacancy of an elected office. Mrs. Williams suggested making a policy for filling council vacancy. Council read though and made changes to the last two chapters of the council rules and procedure draft. City Attorney Dean Chisholm will review changes and provide draft for filling council vacancy.
NO ACTION WAS TAKEN

General comments from the council:
Mrs. Williams urged council to look at the budget and ask questions. Mayor Teske agreed and urged council to attend the budget committee meeting.
Adjournment:
Mrs. Williams MADE A MOTION to adjourn the meeting.
Mr. Zimmerman SECOND.
Williams, Zimmerman, Beach, Armstrong and Ford voted FOR.
Mrs. Smith was absent.
MOTION PASSED.
Meeting was ADJOURNED at 7:47 pm.

______________ Attest; ______________________________
Mayor, Brent Teske Audray J. McCollum, City Clerk-Treasurer

August 14, 2017 | FY 18 Preliminary Budget
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August 21, 2017 | Meeting 1476
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August 28, 2017 | Public Hearing for FY 18
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September 6, 2017 | 1477 Regular Meeting
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September 18, 2017 | Regular Meeting # 1478
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October 2, 2017 | Regular Meeting 1479

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APPROVED
The 1479th Regular Meeting of the City Council was held on Monday, October 2, 2017 in the Council Chambers at City Hall.

Call to Order:
The meeting was called to order at 7:02 pm by Mayor Brent Teske.
Present were Mrs. Williams, Mr. Zimmerman, Ms. Smith, Mr. Beach, Mrs. Ford , City Administrator Jim Hammons , City Clerk Audray McCollum and City Attorney Dean Chisholm.
Prayer was offered by Phillip Coblentz.
Mrs. Ford MADE A MOTION to approve the minutes from council meeting # 1478 held on September 18, 2017.
Mr. Armstrong SECOND.
Williams, Zimmerman, Smith, Beach, Armstrong and Ford voted FOR.
MOTION PASSED.

Announcements:
Mayor Teske announced John Underwood, an Olympic trainer and founder of The Life of an Athlete Human Performance Project, will be presenting a seminar on how to keep area youth alcohol and drug free October 3rd at 7 pm in the Maki Theater.
Mr. Zimmerman stated he purchased a house at 1203 Nevada Ave.
Committee Reports:
Cemetery/Parks: Mrs. Williams stated there will be a meeting October 3 at noon. The committee will discuss projects that may need addressed before winter.
Fire: Mr. Zimmerman reported there were 14 calls for service in September 3 in the city, 5 rural and 6 out of district. The new turn out gear has been ordered.
Police: Chief Kessel reported there were 229 calls for service in September, 21 citations and 27 arrests. Chief Kessel thanked the council for additional training funds. In September all officers took an online training course for 21 hours of certified state training on sexual assault investigations. Kessel and Short also took the course on a leadership level. In October a couple of officers will be attending drug enforcement training and one officer will attend interview school. The officers will continue different post credited online courses throughout the year.
Resolutions/Ordinances: Ms. Smith will be calling a meeting in the next few weeks.
Lights/Streets/Sidewalks: Mr. Beach stated the city received the replacement Volvo loader. Mr. Hammons said the sidewalk repair on Mineral Ave. totaled $2300.00.
Building: Mr. Beach stated the city crews were checking all city roofs, clearing drains and rain gutters.
Mayor Teske received a letter from the State of Montana stating they may be reviewing the lease agreement for the Department of Revenue office space.
Water/Sewer: Mr. Zimmerman stated there will be a meeting October 4 at noon to discuss water and sewer rates.
Personnel: None.
Budget: None.
Finance: August balance sheet in council packets.
City Administrator: In council packets. Mr. Hammons stated the city will be placing some used equipment up for sealed bid.
KRDC: Mr. Zimmerman said the committee talked about the Way Finding Signs and grant funding. The next meeting will be October 19.
City County Health Board: Lyn Thompson, city representative on the City- County Board of Health, gave council an update from the July and September meetings. Mrs. Thompson said the agendas and minutes were posted on the county website. The board has been working on program reports, passed a rabies control – prevention policy and animal control regulation policy.
In the environment scope, the board has passed a catering regulation, drafted a solid waste regulation and passed a junk trailer regulation.
Air quality and the wild fires were discussed at the September meeting.
The board is working on the cooperative agreement and grant application between Lincoln County and the EPA.

Public Health will be gearing up for flu season.
There is an institutional control steering committee that is learning about the operation and management transition of the EPA. The board is considering hiring a consulting firm to help with the transition.
The board has formed an advisory team for Senate bill 315. The team is made up of the DEQ director, Lincoln County Commissioner Mark Peck, Libby citizen George Jameson, Senate and House of Representative members from our district.

The board has updated how to handle public comments. The next meeting will be October 11 in the Commissioners Chambers.
Mayor Teske asked Mrs. Thompson to follow up with policy changes to the dust control regulation.

Public Comment on Non- Agenda Items:
Bill Cunnane, 622 Michigan Ave, thanked the city for mowing the lot next to his. Mr. Cunnane said Joshua Black and Joseph Miller both from Libby, will be traveling to Washington DC and representing Montana at Awaking the Dawn.
Shane Campbell asked Mr. Beach if he had contacted Scott Curry about the collapsed wall at the old high school. Mr. Beach said he had not made contact yet.

New Business:
Settlement Agreement between the Montana Commissioner of Political Practices and the City of Libby Montana:
Jeffrey Mangan, The Commissioner of Political Practices, and Attorney James Brown from James Brown Law Office representing Doug Roll Bill Bischoff, Vicky Lawrence, Robin Benson, Peggy Williams and Barb Desch were present by speaker phones.

Brian Zimmerman MADE A MOTION to accept the settlement agreement with the Montana Commissioner of Political Practices.
Mrs. Ford SECOND.

City Attorney Dean Chisholm gave background and explained the purposed settlement agreement for (Magill v. Reintsma COPP-2014-CFP-037). The city would host a week-long democracy week in June for the next four years. In return the office of political practice would not prosecute the case any further. Mr. Chisholm stated he was only representing The City of Libby and this was a way to turn a difficult period into a positive outcome.
Commissioner Mangan said City Attorney Dean Chisholm did a good job explaining the agreement.

Council question and discussion followed.
Ms. Smith said she appreciates the settlement that was reached and every municipality should have a transparency in democracy week.

Council questions and discussion followed.

Mrs. Williams requested that Attorney Browns letter be entered into public record.
Mrs. Williams stated she did not agree with the findings.

Council questions and discussion followed.

Mayor Teske stated council had ample time to research any findings.

Public Comment:
Arlen Magill, 807 Wisconsin, stated council had plenty of time to research his complaint. Magill asked how many council members contacted Attorney Brown. Magill said council needs to help get the city out of this obligation. The recommendation was made by former political practices commissioner Jonathan Molt. Magill was discouraged that 3 council members said they were uncomfortable with parts of the recommendation. Mr. Magill said council should have done their research and asked questions before this council meeting.

Ms. Smith said the point of the forum was to have an open discussion in front of the public to ask questions and to have open dialogue.

Arlene Magill said this was a waste of everybody’s time.

Allen Olsen, 33692 Hwy 2, was in favor of the city being released. The people named in the suit should be held accountable or they will never change. Olsen said release the city but hold the 7 accountable, they have had many opportunities to clear this up.

Zimmerman, Smith, Beach, Armstrong, Ford voted FOR.
Williams ABSTAINED.
MOTION PASSED.

Jeffrey Mangan, The Commissioner of Political Practices and Attorney James Brown left the meeting.
Resolution 1909-Settle agreement between the Montana Commissioner of Political Practices and the City of Libby, Montana:
Mr. Zimmerman MADE A MOTION to accept resolution 1909.
Mrs. Ford SECOND.

Public Comment:
Bill Cunnane, 622 Michigan Ave, asked would candidates filing for city offices also be included in this resolution.
Mayor Teske said that was a policy issue.
Bill Cunnane replied this would give more trust to the public.

Zimmerman, Smith, Beach, Armstrong, Ford voted FOR.
Williams ABSTAINED.
MOTION PASSED.

Approve new business license received to date.
• Rositas Express-820 Main St-Mexican food.
• Caulbay Construction LLC-95 Cedar Creek Rd-Construction, windows, doors, siding.
• Sindy Filler-336 Boulder Lane-Mediation, translation and bilingual notary services.
Mrs. Ford MADE A MOTION to approve the new business license received to date.
Mr. Armstrong SECOND.

Ms. Smith said she was excited to see so many new business licenses for the City of Libby. This is a good sign for the community.

Williams, Zimmerman, Smith, Beach, Armstrong and Ford voted FOR.
MOTION PASSED.

Approval of claims for September 2017:
Mr. Zimmerman MADE A MOTION to accept all claims for September2017.
Mr. Beach SECOND.

Williams, Zimmerman, Smith, Beach, Armstrong and Ford voted FOR.
MOTION PASSED.

Unfinished Business:

Council Rules and Procedures:
NO ACTION WAS TAKEN

General comments from the council:
None

Adjournment:
Mr. Armstrong MADE A MOTION to adjourn the meeting.
Mrs. Ford SECOND.
Williams, Zimmerman, Smith, Beach, Armstrong and Ford voted FOR.
MOTION PASSED.

Meeting was ADJOURNED at 7:54 pm.

______________ Attest; ______________________________
Mayor, Brent Teske Audray J. McCollum City Clerk/Treasurer

October 16, 2017 | 1480 Regular Meeting

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APPROVED
The 1480 Regular Meeting of the City Council was held on Monday, October 16, 2017 in the Council Chambers at City Hall.

Call to Order:
The meeting was called to order at 7:00 pm by Mayor Brent Teske.
Present were Mrs. Williams, Mr. Zimmerman, Ms. Smith, Mr. Beach, Mrs. Ford and City Clerk/Treasurer Audray McCollum. City Administrator Jim Hammons and City Attorney Dean Chisholm were absent.
Prayer was offered by Bill Cunnane.
Mr. Zimmerman MADE A MOTION to approve the minutes from council meeting # 1479 held on October 2, 2017.
Mr. Armstrong SECOND.
Williams, Zimmerman, Smith, Beach, Armstrong and Ford voted FOR.
MOTION PASSED.

Announcements:
None
Committee Reports:
Cemetery/Parks: None
Fire: None
Police: None
Resolutions/Ordinances: Ms. Smith will be calling a meeting October 17 at 6:30. Dog rules will be on the agenda.
Lights/Streets/Sidewalks: None.
Building: Mr. Beach will be calling a meeting to discuss Ponderosa room fees.

Water/Sewer: None.
Personnel: None.
Budget: None.
Finance: None.
City Administrator: None.
KRDC: Mr. Zimmerman said the next meeting will be October 19 from 11:30 to 1.
City County Health Board: None.
Public Comment on Non- Agenda Items:
D.C. Orr, 1117 Nevada, thanked council for the action they took at the last meeting. Mr. Orr stated council needs to pay attention to what was happening at the City County Health Board. Mr. Orr gave council his background knowledge of the health board. Mr. Orr asked to be put on the next agenda to explain what is at risk and how the health board is violating Montana law.
Shane Campbell,621 Utah, expressed his concerns with a member of the city council. Ms. Smith called point of order. Mayor Teske said he did not know whom Mr. Campbell was speaking of.
Jacklyn Gambell,318 East 8th Street, asked to speak to Mayor Teske in private.

New Business:
Bruce Vincent-President of Environomics:
Mr. Vincent gave council a handout and updated council on the Montanore and Rock Creek mines. Mr. Vincent asked the Libby City Council to send a letter to the federal delegation to ensure the promises that were made to our area are kept.
Mayor Teske asked council if there was any opposition to writing the letter.
Council was in favor.

Mr. Vincent invited council to attend the Chamber of Commerce awards dinner in January, Mayor Teske has been nominated for a community leadership award.
Council questions and discussion followed.

Approve new business license received to date.
• James Wiederhold-19 Scotts Stroll Rd- Building and Grounds Maintenance.
• Kootenai Clean Air-63 Robins Drive- Air Duct Cleaning and Gutter Cleaning.
Mrs. Ford MADE A MOTION to approve the new business license received to date.
Mr. Armstrong SECOND.

Ms. Smith stated the council had approved 60 new business licenses to date, with around 24 of those located within city limits.

Williams, Zimmerman, Smith, Beach, Armstrong and Ford voted FOR.
MOTION PASSED.

Approval of renewal business licenses received to date:
Mrs. Ford Made A MOTION to accept all renewal business licenses received to date.
Ms. Smith SECOND.

Williams, Zimmerman, Smith, Beach, Armstrong and Ford voted FOR.
MOTION PASSED.

Unfinished Business:

Council Rules and Procedures:
Council questions and discussion followed.
NO ACTION WAS TAKEN

General comments from the council:
Mayor Teske presented council with a drafted letter to Mike Tooley, director of the Montana Department of Transportation, stating the City of Libby’s dissatisfaction with the Balsam street sidewalk project. Mayor Teske asked council to review the letter. Mr. Zimmerman said the letter was fantastic.
Mrs. Williams asked about the City of Libby purposed Face Book Page. Council questions and comments followed. Ms. Smith asked Ms. McCollum to get quotes on updating the city’s current website page.

Adjournment:
Mrs. Williams MADE A MOTION to adjourn the meeting.
Mrs. Ford SECOND.
Williams, Zimmerman, Smith, Beach, Armstrong and Ford voted FOR.
MOTION PASSED.

Meeting was ADJOURNED at 8:33 pm.

______________ Attest; ______________________________
Mayor, Brent Teske Audray J. McCollum City Clerk/Treasurer