1499: August 2018

APPROVEDThe City Council held meeting # 1499 on Monday, August 6, 2018, in the Council Chambers at City Hall.
Call to Order:
The meeting was called to order at 7:00 pm by Council President Mrs. Peggy Williams.
Present were Ms. Smith, Mr. Zimmerman, Mr. Beach, Mr. Taylor, Mr. Dufficy, City Administrator Jim Hammons, City Attorney Dean Chisholm and Deputy Clerk Jody Williams.

Ora Miller offered the prayer.

Mr. Zimmerman MADE A MOTION to approve the minutes from # 1498 held on July 16, 2018.
Ms. Smith SECOND.
Williams, Smith, Zimmerman, Beach, Taylor,Dufficy voted FOR.
MOTION PASSED.

Announcements:
None
Committee Reports:
Cemetery/Parks: Mrs. Williams said the committee met and reviewed the Fred Brown Pavilion usage agreement along with the host agreement for Fireman’s Park and will be updated soon.

Fire: Mr. Zimmerman said there were 16 calls for July, 12 rural, 4 in the city, 2 vehicles, 6 grasslands, 2 false alarms. 7 Members of the LVFD are half way thru the State of Montana fire service training for the firefighter 1 Program, they tested last Saturday and were reported by Rick Sacka to be doing very well.

Police: Chief Kessel reported there were 308 calls for service in July resulting in 19 arrests,41 citations, 33 animal calls,6 DUI, and 1 search for drugs, 2 search warrant currently being written for drugs.

Resolutions/Ordinances: The committee met last week and discussed changes to the business licenses ordinance and how to address the renewals and loitering provision in our public parks.

Lights/Streets/Sidewalks: Mr. Beach said the street department has been busy moving gravel chips for the chip sealing project coming up. The street department has 2 guys working with the county running the roller; the crew will be hitting the city streets in 2 weeks to begin chip sealing. Montana machine will try to have 10-15 trash receptacles ready for the car show; council needs to decide on a color.

Building: On the agenda.

Water/Sewer: Mr. Zimmerman said the sewer project on 6th and Nevada is finished.

Budget: Mrs. Williams said there is committee meeting is at noon on August 7th to discuss expenditures on next year’s budget.

Finance: None.

City Administrator: Report in the packet. Jim Hammons reported the chip sealing in front of VFW would begin next Thursday. The bathrooms installation at fireman’s park has been delayed until after Labor Day.

KRDC: None, next meeting August 16th.

City-County Board of Heath: None.

Public Comment on Non- Agenda Items:
None.

New Business:
Darryl Pfeifer, event Chairman, Libby Elks request for a street closure, sound variance and open container variance for the cornhole fundraiser tournament Saturday, September 22, 2018
• Closing west 4th street from California to main from 8am to 6pm.
• Sound variance for outside music during the event.
• Request open containers are allowed inside a temporary fenced enclosure.
Mary Pfeifer 359 Northwood asked council for the street closure and open container variance. Mrs. Pfiefer said she spoke with neighbors and they were ok with the event, and they will obtain event insurance.
Mr. Dufficy requested the city be listed as an additional insured on the insurance policy.
Ms. Smith MADE A MOTION to grant the Libby Elks a street closure on September 22nd from 8am-6pm and an open container variance if they provide proof of liability insurance with the city listed as an additional insurer
Mr. Dufficy SECOND
Williams, Smith, Zimmerman, Beach, Taylor,Dufficy voted FOR.
MOTION PASSED.

Rod Beall and Sherry Roberts, VFW, request the Ponderosa room and Fred brown pavilion for no fee and use of Riverfront Park and the parking lot on Thursday, June 13th to Saturday, June 15th, 2019.
Mr. Dufficy MADE A MOTION to approve use of the Ponderosa room on June 13th thru the 19th at no cost with a deposit the VFW will be responsible for their setup and clean up and use of the free brown pavilion and parking lot on June 13th at no cost with a deposit and VFW will be responsible for the cleanup.
Mr. Beach SECOND
Williams, Smith, Zimmerman, Beach, Taylor,Dufficy voted FOR.
MOTION PASSED.

Mike Cirian update on Epa
Mike Cirian gave council an update on the progress of the EPA.
Council discussion followed.

Council recessed at 8:00 pm
Council resumed at 8:05pm

Susie Rice Kootenai Country Ski Club
Susie Rice from Kootenai Country Ski Club asked the City of Libby for a donation of $15,000 dollars from the proceeds of the Fire-Wise project. They are applying for a grant and need a letter of support from the City of Libby by September 1st for the project to move forward with their grant by January 1st.
Hammons said that the bids were opened before the last council meeting and awarded to Tony Anderson form Troy Montana. Rice is concerned because they are not involved in the logging plan and the ski season is approaching.
Hammons thinks logging will start sometime in September.
Rice asked how much Ed Levert will make off the project?
Hammons said $12.00 per thousand board feet, and that’s paid out of the project.
Rice then asked the council for the$ 15,000 for the grant which would be a matching grant.
Williams said the city does not know how much they will receive out of logging project that the bid was just an estimate.
Hammons agreed that the bid was just an estimate.
Rice asked if the city had economic development funds?
Smith said when the city decided to move forward with the fire-wise project and protect the cities watershed that was the main concern. The proposal tonight was presented with no documentation or details, and we have no idea of the final financial outcome of the project.
Mr. Scott said there would be no additional cost to the building according to Taylor.
Scott denied saying that.
Smith said the bids were done above board, and the city followed the bid process as transparent as possible.
Dufficy said the city has already invested a lot of time, money, and manpower in the biathlon range and the city is still $5000 shy from the last logging sale to break even, we need to recoup that money. The city has a lot of projects that need to be done, and we need to think about that, how many people use this course per year?
Rice said around 300 per week in January.
Zimmerman said the council needs to consider this will be part of the trails system that will go from town to the golf course to Leigh lakes and will promote tourism.
Smith asked if the club had any additional fundraisers planned?
Rice said they do not.

TABLED UNTIL NEXT COUNCIL MEETING

APPOINTMENT OF POLICE COMMISSIONER
There was one applicant present for the police commission Jill Beach, 1310 Utah Ave. Mrs. Beach is involved in the community and would bring an outside perspective, she doesn’t have any police background but feels that may be beneficial. Mrs. Beach does have an administrative background.
Dufficy said you are aware this is a benign position.
Mrs. Beach said she was aware of this.
Ms. Smith NOMINATED Mrs. Beach for police commission
Mr. Dufficy SECOND
Mr. Beach ABSTAINED.
Smith, Taylor, Dufficy,Williams voted FOR:

APPROVE THE BUILDING COMMITTEE’S RECOMMENDED CHANGES FOR THE PONDEROSA ROOM FEE RATES.
Mr. Beach went over recommended rates with the council.
Mr. Zimmerman MADE A MOTION to accept the recommended changes.
Mr. Beach SECOND.
Public comment: D.C. ORR 1117 Nevada Ave asked to keep the rate reasonable.
Ms. Smith asked if the committee had considered a non-profit rate.
Mr. Zimmerman said the committee decided to leave up to council recommendation
Mr. Smith agrees to a reduced rate for non-profits organizations.
Council discussion followed.
Zimmerman, Beach, Dufficy, Taylor voted For
Smith, Williams, voted Against.

APPROVE THE WATER AND SEWER COMMITTEE’S RECOMMENDATION FOR THE $9.40 CREDIT.
Mr. Zimmerman said the committee recommended 8000 gals to city residents and the $9.40 credit to all residents for the month of September to make up for the month of June that the credit was not received.
Mr. Zimmerman MADE A MOTION to amend a credit of $9.40 to all water customers and 8000 gals to all customers within the city limits for the month of September to make up for the mistake in June
Mr. Dufficy SECOND
Williams, Smith, Beach, Taylor, Dufficy voted FOR:

APPROVE THE FIRE RESTRICTIONS.
Mr. Zimmerman MADE MOTION to approve Libby Volunteer Fire department recommendations for the City of Libby stage 1 and stage 2 fire restrictions for urban environments.
Stage 1 to take effect at midnight, Tuesday, August 7th.
Stage 2 to take effect when other governing agencies, state, forest service, county, move to stage 2 restrictions.
Mr. Dufficy SECOND.
Williams, Smith, Beach, Taylor, Dufficy voted FOR:
MOTION PASSED.

Approve Ordinance 1922-An ordinance amending title 7 animals of the official code in the City if Libby, regulating urban chickens within the corporate limits of the CITY OF Libby Montana. SECOND READING
Ms. Smith MADE A MOTION to adopt ordinance 1922 SECOND READING with 2 changes.
7.5.040 #c- coop change to the house
7.5.030 #c- no bantee chickens are permitted will be eliminated.
Mr. Dufficy SECOND.
Terri Rayome Kelly, 163 Scenery Rd. is in favor of the chicken ordinance.
Williams, Smith, Beach, Taylor, Dufficy voted FOR:
MOTION PASSED.

Approve new business licenses received to date:

• Martin’s Mobil Repair.
• Trinity Drywall and Repair LLC.
• Urdahl Contracting and Services.
Mr. Zimmerman MADE A MOTION to accept all new business licenses received to date.
Mrs. Dufficy SECOND.
Williams, Smith, Zimmerman, Beach, Taylor, Dufficy voted FOR:
MOTION PASSED.

Approved Renewal Licenses Received to Date:
Mr. Zimmerman MADE A MOTION to approve all renewal business licenses received to date.
Ms. Smith SECOND.
Mr. Dufficy said it is not necessary for the council to review renewal business licenses.
Williams, Smith, Zimmerman, Beach, Taylor, Dufficy voted FOR:
MOTION PASSED.

Approve claims and payroll for July 2018:
Mr. Dufficy MADE A MOTION to approve claims and payroll for July 2018.
Mr. Beach SECOND.
Williams, Smith, Zimmerman, Beach, Taylor, Dufficy voted FOR:
MOTION PASSED.

Unfinished Business:
1) Libby Web Site Re-Design
None

2) Council Rules and Procedure
Mrs. Williams gave council an updated version of council rules, and procedures ordinances page 10 and asked the council to review.

General Comments from the Council:
Ms. Smith would like to set up a standard for speaking on the agenda.
Council discussion followed.
Jill Beach said that she was informed of the process; she suggested a checklist may be helpful for others.

Adjournment:
Mr. Dufficy MADE A MOTION to adjourn the meeting.
Mr. Zimmerman SECOND.
Williams, Zimmerman, Beach, Taylor, Dufficy voted FOR:
MOTION PASSED.
The meeting ADJOURNED at 9.10 pm.

______________ Attest; ______________________________
Mayor, Brent Teske Jody Martin Deputy City Clerk/Treasurer