THE 1355th REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON MONDAY, AUGUST 1, 2011 @ 7:00PM IN THE COUNCIL CHAMBERSCALL TO ORDER
The meeting was called to order at 7:01pm by Mayor Roll who led the Pledge of allegiance and welcomed the public. Mrs. Williams, Mrs. Lawrence, Mr. Orr, Mrs. Benson, Mrs. Desch and Mr. Bischoff were present. City Administrator Jim Hammons, City Attorney Jim Reintsma and City Clerk Glena L. Hook were also present.
Prayer was offered by Roy Yoder of the Amish Church.
Mrs. Lawrence made a motion to approve the minutes from the Special Meeting July 18, 2011, Regular Meeting July 18, 2011.
Mr. Bischoff seconded the motion.
Motion passed
ANNOUNCEMENTS
Mayor Roll announced that Jennifer Nelson had been appointed to Planning Board.
Mayor Roll also announced a grant that the city got for the amount of $10,000 from DNRC for a Technical Study for Flower Creek Dam Alternatives.
Mayor Roll reported that there will be a meeting next Monday, August 8, 2011 at 12:00noon, at Henry’s Restaurant to start planning the Ice Cream Social to be held August 29th.
COMMITTEE REPORTS
Cemetery/Parks; Mrs. Benson stated the Fireman’s Park is pretty much done and invited everyone to go down and see the new playground equipment.
Fire; Fire Chief Woods stated that they had 7 Fire calls and the 100th year anniversary of the Fire Department went very well.
Resolutions/Ordinances; None
Personnel; Mr. Bischoff stated they interviewed 3 employees for the water plant operator position and recommended Phil Schad for the position.
Building; Mrs. Lawrence stated that Jim had brought up the issue of remodeling old City Hall so that we might rent some of the space out. Mrs. Lawrence couldn’t remember if it had been put into committee. Mayor Roll stated it was just an announcement and he would like to wait until we see where the budget is at.
Water/Sewer; None
Budget/Finance; None
Police; Sergeant Watson stated there were 209 calls for the month of July, 42 citations and 49 arrests.
Lights/Streets/Sidewalks; None
City Administrators Report; City Administrators report was put in the council packets. There were no questions from the council.
Finance; City Clerk Treasurer Glena Hook reported that she was working on the year end closing and it was going slow. Mrs. Hook also reported that the taxable evaluation was received from the Assessor’s Office and that budgets had to be in to the state within 45 days. Mrs. Hook stated she would be spending a bit more time at work in the near future to get these things done.
HEAR THE PUBLIC FOR ITEMS ON THE AGENDA LIMITED TO THREE MINUTES
None
UNFINISHED BUSINESS
NEW BUSINESS
Idaho Street Paving; Mr. Bischoff made a motion to move forward on the Idaho Street Paving with Kootenai Paving to do, the work.
Mrs. Williams seconded the motion.
Mr. Orr stated that he thought we could fix the damaged patch for the amount the State was awarding us for flood damage without paving the whole block. Mayor Roll stated it was a good opportunity to replace a whole block instead of putting patches on it.
Motion Passed.
Mr. Orr opposed.
Gas, Diesel, Propane bid award;
Mr. Bischoff made a motion to award the gas, diesel and propane bid to Moore Oil.
Mrs. Benson seconded the motion.
Mr. Orr asked about the bid amount.
Jim Hammons stated that the bid had increased from last year but Moore Oil was the only bid the city received.
Motion Passed.
Mr. Orr opposed.
Nordicfest Parade street closure;
Mr. Orr made a motion to approved the Nordicfest Street closure for the Nordicfest Parade on September 10, 2011.
Mrs. Lawrence seconded the motion.
Motion Passed
Paul Rumelhart, Lincoln County Port Authority; Mr. Rumelhart spoke to the council about the Port authority loan and what it was used for. Mr. Rumelhart stated that the Port authority had many maintenance bills with little income during that time except for the loan from the city. Mr. Rumelhart stated that he had a check to present to the mayor for $96,000 and wanted to know what the interest was on the loan so they could see about paying that also.
Ed Levert, Firewise Grant; Mr. Levert spoke to the council about the Libby Firewise Community in Libby and the surrounding area. Mr. Levert would like to see more involvement from the city council once a month for 2 hours. Mr. Levert talked about a western state grant that they want to put in for $250,000 but it is a 50/50 grant. Mr. Levert stated are still some details that are unknown. Mr. Levert’s proposal for Libby is to treat the under storage fuels on Bowen Hill. The other is over by the asphalt plant and Pets for Life about 30 acres that need treatment. Mr. Levert asked for the support from the city for in kind services. Mrs. Williams wanted to know what Mr. Levert meant by not mechanized equipment. Mr. Levert stated that no heavy equipment but maybe a chipper would be used. Mrs. Benson asked what the time line on the grant was. Mr. Levert stated August 8th 2011.
Mr. Bischoff made a motion to support the grant application.
Mrs. Lawrence seconded the motion.
Motion Passed
COUNCIL ACTION/DISCUSSION
Approval of Business Licenses received to date;
Mr. Bischoff made a motion to approve Business Licenses received to date.
Mrs. Lawrence seconded the motion.
Motion Passed
Approval of Payroll and Claims for July 2011;
Mr. Bischoff made a motion to approve Payroll and Claims for July 2011.
Mrs. Lawrence seconded the motion.
Motion Passed
Search and Rescue lease renewal;
Mrs. Benson made a motion to approve the lease renewal for Search and Rescue with an amendment to change the legal description.
Mrs. Lawrence seconded the motion.
Motion Passed
Waste Water Improvement Project draw approval;
Mr. Orr made a motion to approve the Waste Water Improvement Project draw.
Mr. Bischoff seconded the motion.
Motion Passed
HEAR FROM THE PUBLIC LIMITED TO THREE MINUTES
Jay Preston and Fred Weber gave a presentation on the “Montana West” Project, a telecommunications fiber optic infrastructure development for Northwest Montana. Mr. Preston described the economic implications for western Montana. Mr. Weber talked about the internet hook-up and how it came about in the area and what the project would bring. They are looking for support from the City of Libby and a letter of support.
ADJOURNMENT
Meeting was adjourned at 8:12 pm.
APPROVED
THE 1356th REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON MONDAY, AUGUST 15, 2011 @ 7:00PM IN THE COUNCIL CHAMBERS
CALL TO ORDER
The meeting was called to order at 7:03pm by Council President Bill Bischoff who led the Pledge of allegiance and welcomed the public. Mrs. Williams, Mrs. Lawrence, Mr. Orr, Mrs. Benson, Mr. Bischoff and Mrs. Desch were present. City Administrator Jim Hammons, City Attorney Jim Reintsma and City Clerk Glena L. Hook were also present. Mayor Roll was absent.
No prayer was offered.
Mrs. Lawrence made a motion to approve the minutes from the Regular Meeting August 1, 2011.
Mrs. Williams seconded the motion.
Motion passed
ANNOUNCEMENTS
The Council decided to have a Special Meeting on Tuesday, August 30, 2011 at 6:00pm for a Public Hearing before the FY-12 budget is finalized.
Council President Bill Bischoff announced that the Ice Cream Social will be at Fireman’s Park on August 30, 2011 at 7:00pm.
COMMITTEE REPORTS
Cemetery/Parks; None
Fire; None
Resolutions/Ordinances; None
Personnel; Will discuss
Building; Mrs. Lawrence talked about redesigning the City’s web page.
Water/Sewer; None
Budget/Finance; None
Police; None
Lights/Streets/Sidewalks; Mrs. Desch will discuss the Asphalt zipper later during the meeting
City Administrators Report; Jim Hammons reported that the company hired for leak detection has located some leaks. Mr. Hammons also announced that Kristie Elwood wanted to put up a Banner across Mineral Avenue to try and help the downtown businesses.
Finance; None
HEAR THE PUBLIC FOR ITEMS ON THE AGENDA LIMITED TO THREE MINUTES
None
UNFINISHED BUSINESS
Council involvement in the Firewise Community Meetings; Mrs. Lawrence has a conflict and it is hard for her to make the meetings. She will continue and attend as she can.
NEW BUSINESS
Resolution # 1784; setting of the mill levy will be put on the Special Meeting agenda.
Preliminary budget approval;
Mrs. Lawrence made a motion to approved the preliminary budget.
Mrs. Williams seconded the motion.
Motion Passed
COUNCIL ACTION/DISCUSSION
Approval of Business Licenses received to date; None
Adopt State MCA on meals and travel;
Mrs. Benson made a motion to adopt the MCA on meals and travel.
Mrs. Lawrence seconded the motion.
Motion Passed
Approval of Union Contract; Mrs. Lawrence spoke to the council about the meetings they had with the Union.
Mrs. Lawrence made a motion to approve the Union Contract.
Mrs. Benson seconded the motion.
Motion Passed
Asphalt zipper purchase; Mrs. Desch stated they had a meeting to discuss the asphalt zipper. Mrs. Desch stated the asphalt zipper would be an 8 year loan and the payments would not be more than the loader payments. The asphalt zipper payments will be deferred for one year to allow the loader to be paid off in full before starting the zipper payments.
Mrs. Desch made a motion to approve the purchase of the asphalt zipper contingent on the payments being deferred for one year.
Mrs. Benson seconded the motion.
Council decided to delay the vote until the next meeting.
HEAR FROM THE PUBLIC LIMITED TO THREE MINUTES
Laura Tindall of 703 Louisiana Ave. talked to the city about giving toward the close up organization to send students to Washington DC. Mr. Bischoff stated that it was pretty hard to give public money to organizations but he would be happy to buy a ticket. Mrs. Lawrence stated that each student has to sell a certain amount of tickets to go.
ADJOURNMENT
Meeting was adjourned at 7:37pm.
APPROVED
PUBLIC HEARING TUESDAY, AUGUST 30, 2011 @ 6:30PM IN THE COUNCIL CHAMBERS
Mayor Roll called the Public Hearing to order at 6:30 pm.
There was no Public comment on the on the Final Budget for FY-12
The meeting was adjourned at 6:31pm.
APPROVED
SPECIAL COUNCIL MEETING TUESDAY, AUGUST 30, 2011 @ 6:45PM IN THE COUNCIL CHAMBERS @ CITY HALL
Mayor Roll called the meeting to order at 6:45pm. Mrs. Williams, Mr. Orr, Mrs. Desch, Mr. Bischoff and Mrs. Lawrence were present. City Clerk Glena Hook was present. Mrs. Benson was absent.
Resolution # 1784 to fix appropriation for FY-12;
Mr. Bischoff made a motion to adopt Resolution # 1784.
Mrs. Lawrence seconded the motion.
Motion Passed
Resolution # 1785 setting of mill levy for FY-12;
Mr. Bischoff made a motion to adopt Resolution # 1785.
Mrs. Lawrence seconded the motion.
Motion Passed
Mrs. Lawrence made a motion to give all supervisors and City Administrator the same pay increase and insurance increase as the union employees.
Mrs. Williams seconded the motion.
Motion Passed
Elected Officials, Judge and Building Inspector 1.3 COLA;
Mrs. Lawrence made a motion to give the Judge a 1.3 cola.
Mr. Bischoff seconded the motion.
Motion Passed
Meeting adjourned at 6:52pm.