THE 1294TH REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON MONDAY, DECEMBER 1, 2008 AT 7:00PM IN THE COUNCIL CHAMBERS
CALL TO ORDER
The meeting was called to order at 7:03pm by Mayor Doug Roll who also led the pledge of allegiance.
Council members Mrs. Williams, Mr. Bothman, Mr. McElmurry and Mr. Bischoff were present. Ms. Leckrone was absent. City Supervisor, Dan Thede, City Attorney, Chuck Evans and City Clerk/Treasurer Glena L. Hook were also present.
Prayer was offered by Steve Benson of the Christ Lutheran Church.
Mr. McElmurry mad a motion to approve the minutes from the November 18, 2008 Regular Meeting and Special Meeting November 20, 2008.
Mrs. Williams seconded the motion.
Motion Passed.
COMMITTEE REPORTS
Cemetery and Parks reported that the wall niche and the cemetery increase in fees need to be finished up.
Light, Street & Sidewalks reported that the bridge on City Service Rd. is being looked into.
Tom Woods report on Libby Volunteer Fire Department and asked if the fire department could possibly use the empty office space in the Old City Hall after MAASA leaves.
Personnel announced that a new mechanic has been hired for the City of Libby.
UNFINISHED BUSINESS
The Economic Development Fund disposition has sent to committee.
Tennis Court Boundaries; U-Serve Tennis Inc. needs three more feet for the tennis courts built on city property to allow for a retaining wall to be installed in order to keep the courts from breaking off at the edges. Mr. Thede the City Supervisor was asked to look into and talk to U-Serve Tennis.
Ted Werner of 84 Cherry Ck. Bluff Rd. asked for a second time to have a concession in the water and sewer tapping fees for 5 new hookups on the corner of Dakota and 8th Street in the City of Libby. Last meeting this went to committee. The committee asked Mr. Thede the City supervisor for his recommendation. Mr. Thede, City Supervisor, recommended that the full water and sewer tapping fees be paid. This was again put to committee.
DC Orr at 1117 Nevada Ave., Libby, Mt. spoke about the export plant and handed out more information to the council. Mayor Roll suggested the council meet with the EPA to begin the process on what to do with the export plant property brought up by DC Orr.
NEW BUSINESS
Officer Josh Harth was not present to take the oath of office.
Mr. Bischoff made a motion to approve the Beer, Wine, Liquor and Coin Operated Amusement Licenses.
Mr. Bothman seconded the motion.
Motion Passed.
Cedar Heights & Am. Lots 5-9 Pineview Tracts Subdivisions; No recommendation at this time.
City of Troy and Troy Senior Citizens, CD/Loan, will go to committee and be put on the next agenda.
Rewriting the Personnel Policy will go to committee.
Lighting in City Hall Parking Lot. It was discussed that temporary lighting needs to be put in the City Hall Parking Lot and the old lighting from Mineral Ave. may be used when the new lighting is put in. Mr. Thede, City Supervisor, was asked to look into lighting in parking lot.
Mark Graziano, sick leave donation; Mr. Bothman made a motion to allow the payment of sick leave donations to Mark Graziano.
Mr. McElmurry seconded the motion.
Motion Passed.
Kenneth Carbery of 424 W. 10th Ave. Libby, asked for a variance to operate an Adult Foster Home. Mr. McElmurry made a motion to approve a variance for as long as Mr. Carbery runs the Adult Foster Home at this address and owns the property.
Mr. Bischoff seconded the motion.
Motion Passed.
Mr. Bothman made a motion to adopt resolution #1718 a budget amendment to expend money received from insurance for the city dump truck accident.
Mr. McElmurry seconded the motion.
Motion Passed.
COUNCIL ACTION/DISCUSSION
ANNOUNCEMENTS
It was announced that there will be a DEQ meeting at the Little Theater on December 18. 2008.
Trent Oelberg invited the Mayor and Council to the lighting of the Christmas Tree on December 5, 2008.
Mayor Roll asked that if anyone coming to the City Christmas Party had time would they come down to the Ponderosa Room on December 19, 2008 and help set-up tables and chairs.
HEAR THE PUBLIC
Gordon Sullivan of 143 Crossway Ave. Libby stated he was also concerned about the export plant site and suggested the CAG minutes be used.
Fire Chief, Tom Wood suggested a Flathead Co-op grant to help with the lighting for the City Hall parking lot. Mr. Thede, City Supervisor will look into it.
Robert Lethrud of 1232 Nevada Ave. wants the City to investigate his claim that was denied for an accident he had on the walking bridge off Flower St. He also asked if anything was being done about the need for a stop sign on the corner of Flower Creek and Nevada. He also stated that if the walking path is not for motorized vehicles that the city needs to post a sign as 4-wheelers and snowmobiles have been using the path and bridge.
ADJOURNMENT
Meeting was adjourned at 7:55pm.
________________________________
Mayor Doug Roll
Attest:
City Clerk /Treasurer Glena L. Hook
THE 1295TH REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON TUESDAY, DECEMBER 16, 2008 AT 6:00PM IN THE COUNCIL CHAMBERS
CALL TO ORDER
The meeting was called to order at 6:03pm by Mayor Doug Roll
All persons interested in the open council seat were interviewed. Their names are as follows; D C Orr, Ron Carter, Steve Edwards, Rob Dufficy and John Peterson.
After the interviews Mrs. Williams made a motion to appoint D C Orr to the council position.
Ms. Leckrone Seconded the motion.
Mrs. Williams, Ms. Leckrone and Mr. McElmurry voted for the appointment of D C Orr.
Mr. Bischoff voted against D C Orr.
Mr. Bothman was not present to vote.
Motion Passed.
Mr. Orr immediately took the oath of office.
Meeting adjourned @ 6:47pm.
Mayor Roll called the regular Meeting to order @ 7:03 and led the pledge of allegiance.
Mrs. Williams, Mr. Bothman, Mr. Orr, Ms. Leckrone, Mr. McElmurry and Mr. Bischoff were present. City Attorney, Chuck Evans and City Clerk/Treasurer were also present.
Mr. Orr abstained from voting during this meeting.
Mr. McElmurry made a motion to accept the minutes from Regular meeting December 1, 2008 and Special meeting December 10, 2008.
Mr. Bischoff seconded the motion.
Motion Passed.
ANNOUNCEMENTS
Mayor Roll reminded everyone of the council retreat scheduled for January 10, 2009 @ 9:00am at the Venture Inn.
Mayor Roll would like employee evaluations to start January 2009 and would like two evaluations done per year.
The Mayor will be a part of the send off for our troops on January 4, 2009 at the National Guard Armory, everyone is invited to come and support our troops.
The City of Libby Christmas Party will be on Friday, December 19, 2008 in the Ponderosa Room in the City Hall building. No-host bar will start at 6:00pm with dinner served at 7:00pm.
COMMITTEE REPORTS
Cemetery Committee Report- The committee is still working on the cemetery plot increase and the Niche wall. City Attorney, Chuck Evans will contact Steve Schnackenberg to discuss Niche wall conditions.
Road Committee Report – The bridge on City Shop Rd. is operational.
Lighting Report – Dan Thede is going to write grant for lighting for the back parking lot at the City Hall. The grant is from Flathead Electric.
Water-Sewer Report – The committee recommended that Lee Bothman write a letter to MMIA concerning problems and expenses Mr. Bothman is having due to a shared sewer line.
Police Committee Report – The committee reviewed the letter from Chief Coker and is recommending not hiring the person Chief Coker asked for.
Personnel Committee Report – The committee is looking at re-vamping the current City Personnel Policy. Mayor Roll would like to have it done by June 2009.
UNFINISHED BUSINESS
Allen Olsen, asked the council what has come of the controversy about the City buying trees from local merchants. Mayor Roll stated that a memo did go out. The memo states that local merchants should be able to bid on trees purchased by City organizations and if they are within 10% of the lowest bid that the trees should be bought locally.
Mayor Roll also stated that no trees were to be cut down in the city before going through the tree board for permission.
Ted Werner – hook-up fees, the committee is not ready to give a recommendation yet.
The Cemetery Committee is looking into a 15% increase for all plots purchased to cover MCA code 7-35-2146, stating that at least 15% to 40% of all income from the sale of cemetery plots is to be set aside in a permanent care and improvement fund.
The committee is in contact with Mayor Hammond of the City of Troy about the possible transfer of the CD being used as collateral for the Troy Senior Citizens loan.
NEW BUSINESS
New Subdivisions will go on January 2009 agenda.
Ms. Leckrone made a motion to approve the 2009 Business Licenses.
Mrs. Williams seconded the motion.
Motion Passed.
COUNCIL ACTION/DISCUSSION
Mr. Bischoff made a motion to approve payroll and claims for November 2008.
Mrs. Williams seconded the motion.
Motion Passed.
Mr. McElmurry made a motion to accept the agreement between International Paper Co. and the City of Libby.
Mr. Bischoff seconded the motion.
Motion Passed.
HEAR THE PUBLIC
There was no public comment.
ADJOURNMENT
Meeting was adjourned at 7:42pm.
________________________________
Mayor Doug Roll
Attest:
City Clerk /Treasurer Glena L. Hook