THE 1317th REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON MONDAY, DECEMBER 7, 2009 @ 7:00 PM IN THE COUNCIL CHAMBERS
CALL TO ORDER
The meeting was called to order at 7:00 pm, by Mayor Roll who led the Pledge of Allegiance and welcomed the public. Mrs. Williams, Mr. Orr, Mr. Carter, Mr. Bothman and Mr. Bischoff were present. City Attorney Heather McDougall and City Clerk-Treasurer Glena L. Hook were also present. Council Member, Walt McElmurry was not in attendance.
Prayer was offered by Reverend Steve Benson of the Christ Lutheran Church.
Mr. Bischoff made a motion to approve the Regular Meeting Minutes from November 16, 2009 & Special Meeting Minutes from November 30, 2009.
Mr. Orr seconded the motion.
Motion passed.
ANNOUNCEMENTS
Mayor Roll announced that the EPA has granted the City of Libby an extension for the comment period for the OU1 & 2 sites to go through January 16, 2010.
Mayor Roll announced that Acting Police Chief Jim Smith has accepted the Police Chief position.
The Mayor announced that Montanore Mines sent a thank you letter to the council for their support.
The Mayor announced that the Cabinet Heights Project is shutting down for the winter and that the project is about 60% done and contractor is scheduled to start up work again around March 15, 2010.
A Special Council Meeting will be held on Wednesday, December 9, 2009 at 5:30pm in the Council Chambers.
COMMITTEE REPORTS
Cemetery/Parks; None
Fire; None
Resolutions/Ordinances; None
Personnel; None
Water/Sewer/Streets/Lighting; Mr. Bothman announced that the Street crew is getting ready for winter. They have taken trees out on 5th Street between Montana and Louisiana, completed the city’s first leaf cleanup, stockpiled sand at cemetery, they are working on snow plow equipment and misc. projects. Robert Carlson took Bill Corbett’s position in water distribution so they are short one person. They are doing minor repairs themselves. They took several stumps and bushes that the tree board requested out. They have been working on meters, Ice, leaks and locates. They have put up Christmas Tree and decorations and removed concrete at the big ball field for new dugout.
Budget/Finance; None
Police; None
UNFINISHED BUSINESS
Snow Plowing 1st Street; Mr. Bothman reported that he had talked to city street supervisor, Corky Pape and that plowing 1st street continually the way some of the citizens on 1stStreet had wanted would not work for the rest of the street. The decision was made that the 1st pass would be to one side and then the plowing would have to be distributed on both sides.
Legion Ball Field Fencing; It was decided that the city would wait for a month or two to see where the city budgets were and then decide how much help the city could give for the fencing of the ball field. Mr. Carter spoke in favor of helping with the Legion Ball Field Fencing. This will go on the next agenda on January 4, 2010.
Skateboard Park; Mayor Roll read a letter that stated the city had been paid $2000 for the old skate park. Mayor Roll also stated that U-Serve Tennis had written a letter asking that the Skate Park not be put next to the tennis courts.
Ordinances on website;
Mrs. Williams made a motion to have the City of Libby Ordinances put on the Municode website.
Mr. Bischoff seconded the motion.
Motion Passed.
NEW BUSINESS
Resolution #1747. RD loan for Cabinet Heights Project;
Mr. Bischoff made a motion to approve Resolution #1747.
Mrs. Williams seconded the motion.
Motion Passed.
2010 Business Licenses; Mrs. Williams announced that she saw no business license application that she had a problem with. Mr. Orr stated that until he had a chance to look through the applications he would not be comfortable approving them. A decision was made to put this on the next agenda on January 4, 2010 to give the council time to look through the applications received thus far.
Mayor Roll handed out comments Alan Payne had written out concerning the OU1 site.
COUNCIL ACTION/DISCUSSION
Review of Payroll and Claims for November 2009;
Mr. Bischoff made a motion to approved payroll and claims for November 2009.
Mrs. Williams seconded the motion.
Motion Passed.
HEAR THE PUBLIC
Deborah Sprankel of Beartooth Mechanical Inc. handed out and went through an outlined agenda with the council and requested that she be put on the next agenda. Deborah Sprankel will be put on the next agenda on January 4, 2010.
ADJOURNMENT
Meeting was adjourned at 7:40pm.
Attest:
Mayor Doug Roll City Clerk/Treasurer Glena L. Hook
SPECIAL COUNCIL MEETING DECEMBER 9, 2009 @ 5:30PM IN THE COUNCIL CHAMBERS
The meeting was called to order @ 5:32pm by Mayor Roll who led the pledge of allegiance.
Mrs. Williams, Mr. Bothman, Mr. Orr, Mr. Carter and Mr. Bischoff were present. Mr. McElmurry was absent. City Clerk-Treasurer Glena L. Hook was also present.
Resolution # 1748 and # 1749concerning the Cabinet Heights Sewer Project;
Mr. Bischoff made a motion to approve Resolution # 1748 & # 1749.
Mrs. Williams seconded the motion.
Council discussion; Per the City Clerk part I of resolution #1748 was to correct a budgeting mistake made by the City Clerk. Council Member Orr insisted that the mistake made by the City Clerk was to be a part of the minutes. Council Member Bischoff stated that the Resolution reflected the mistake and that he did not see the necessity of adding it to the minutes. Mr. Bischoff asked Mr. Orr if he was taping the meeting. Mr. Orr answered that no he was not at this time. The City Clerk tried to explain to the council that the mistake she made was in favor of the City’s Budget and that the mistake had been in moving a dismal point over one space too far therefore overstating the amount of budget that was needed. The City Clerk also stated that the Final Budget approved by the Council was in fact balanced even with the mistake before the council’s final approval or the council would not have approved it. The City Clerk also stated that she did not think that she was the only person that had ever made a mistake during budgeting. The City Clerk stated that she did not have a problem admitting to her mistake in the minutes. Council Member Orr asked the City Clerk if she was bonded. The City Clerk stated that she was bondable. Council Member Bischoff stated that he believed that the City itself was bonded and that would cover the bonding of the City Clerk.
Motion Passed.
Handicapped and Elderly snow removal discussion; the Council, Mayor and City Street Supervisor, Corky Pape. Mayor Roll stated that he would like to see the snow removal for handicapped and elderly put into an Ordinance so there would be laid out in the beginning and there would be no misunderstanding. Mayor Roll stated that the City Attorney has been asked to look into the writing of an Ordinance on handicapped and elderly snow removal when time permits. If the City Attorney has the Ordinance ready before the next council meeting it will be put on the next agenda.
Council Member Bischoff announced that Glena L. Hook, the City Clerk-Treasurer had asked in writing for a meeting with the Personnel Committee and Mr. Orr to try and come to an agreement on a working relationship.
The meeting was adjourned at 5:50pm.
Attest:
Mayor Doug Roll City Clerk/Treasurer Glena L. Hook