SPECIAL COUNCIL MEETING JUNE 2, 2010 @ 5:00PM IN THE COUNCIL CHAMBERS
The meeting was called to order at 5:00pm by Mayor Roll who led the Pledge of Allegiance.
Mrs. Lawrence, Mr. Orr, Mrs. Benson, Mrs. Desch, Mrs. Williams and Mr. Bischoff were present. City Administrator, Jim Hammons, and City Clerk-Treasurer, Glena L. Hook, were also present.
The Mayor announced that the meeting was to discuss issues that had been brought up on the planting of trees for the Urban Forestry DNRC Grant Project.
Mark Lennon who is overseeing the Agreement from DNRC reported to the council how the agreement works and the three things he found deficient being; lack of soil and mulch around some of the trees, roots showing on some of the trees on the Blvd. and trees being under watered during planting.
There was discussion between Mr. Lennon, the Council and Mayor on the issues.
Alan Olsen, of Antler Tree Nursery who got the bid to plant the trees stated that he was given conflicting directions about how to plant the trees and that he planted the trees per DNRC specifications.
Joe Johnson of Bonners Ferry Idaho who has 26 years experience in the nursery business went through the process of digging, handling and planting trees. Mr. Johnson stated that the handling of the trees from digging to planting was very important.
It was brought up that the trees purchased from the feed store were the ones that were dying. It was also mentioned that most of the trees were going to live and the trees from the feed store were purchased from nurseries that were reputable.
Several other questions and answers were discussed. Information was handed out to the council. There was no council decision made.
The meeting was adjourned by Mayor Roll at 7:17pm.
___________________________
Mayor Doug Roll
Attest:
____________________________
City Clerk-Treasurer, Glena L. Hook
WORKING COMMITTEE MEETING WEDNESDAY, JUNE 7, 2010 @ 6:00PM IN THE COUNCIL CHAMBERS
Teri Kelly with the Libby Archery Club brought forth a proposal to the Council concerning the Ordinance on archery in the City Limits. The Mayor and Council brought up some complaints and questions about arrows being shot unsafely in the City Limits. Peggy Williams stated that the Committee would like input from the Archery Club. Bill Bischoff wanted input before recommendations were made to the Council. Terry Kelly stated that if the Council was to pass an Ordinance that stated no projectiles in the City Limits it would basically shut them down. Many ideas were exchanged about how to keep archery safe in the City Limits. The Committee will investigate further into the issue before making a recommendation to the Council.
___________________________
Mayor Doug Roll
Attest:
____________________________
City Clerk-Treasurer, Glena L. Hook
APPROVED PUBLIC HEARING WEDNESDAY, JUNE 7, 2010 @ 6:30PM IN THE COUNCIL CHAMBERS
Street Abandonment, Libby Christian School, Resolution 1752; Bonnie Larson of 110 E. Oak St., Libby stated she would like the street abandonment for the Christian School tabled until the property lines could be looked into further. Mayor Roll stated the hearing would be postponed until the property lines could be figured out and a corrected Resolution written.
___________________________
Mayor Doug Roll
Attest:
____________________________
City Clerk-Treasurer, Glena L. Hook
THE 1328th REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON MONDAY, JUNE 7, 2010 @ 7:00 PM IN THE COUNCIL CHAMBERS
CALL TO ORDER
The meeting was called to order at 7:00 pm, by Mayor Roll who led the Pledge of Allegiance and welcomed the public. Mrs. Williams, Mr. Orr, Mrs. Benson, Mrs. Desch and Mr. Bischoff were present. City Attorney Heather McDougall, City Administrator Jim Hammons and City Clerk-Treasurer Glena L. Hook, were also present. Mrs. Lawrence was not present.
Laure Stuck of the Faith Bible Church was not present to offer prayer.
Mayor Roll asked for the Approval of the Council Minutes from the Special Meeting May 17, two Special Meetings May 18, Regular Meeting May 17, Special Meeting May 25 and Special Meeting June 2, 2010.
Mr. Orr made a motion to accept the minutes.
Mr. Bischoff seconded the motion.
Motion passed.
ANNOUNCEMENTS
Mayor Roll announced that the approval of Resolution 1752 is being tabled for now and that all interested parties that came to the meeting to discuss it were now excused.
Mayor Roll announced that Reverend Alspaw is working on a Community Church Project and will put on the next Council agenda.
There will be a Planning Board Meeting Thursday June, 10, 2010 at 6:00pm.
COMMITTEE REPORTS
Cemetery/Parks; Mrs. Williams asked if the dog disposal unit had been put up. It was answered that yes they had been put up. Mrs. Williams also stated that signs that dog must be on a leash need to be put of at the River Front Park.
Fire; Tom Wood gave a Fire report stating they had 2 false alarms in the City during the last month. Mr. Wood also stated that the Fire Department had received a check made payable to the City for the time spent on the mill fire. The amount is $1980.00 and Mr. Wood would like the City to donate the check to go toward the celebration of the 100th anniversary of the Fire Department.
Resolutions/Ordinances; Met with Archery Club before Council Meeting.
Personnel; None
Building; None
Water/Sewer; Mrs. Benson reported, Thursday at 10:00am at the Waste Water Plant there will be a design review for Phase I of the Waste Water Plant Project.
Lights/Streets/Sidewalks; Mrs. Desch announced that the Committee met with St. Johns Lutheran Church concerning gutters and curbs. The church decided not to do anything about the gutters and curbs at this time.
Budget/Finance; Mr. Bischoff announced that he would try to set up a Budget meeting next week.
Police: Chief Smith reported 217 Service Calls, 13 Arrests and 43 Citations for the month May 2010.
City Administrator Report: Mr. Hammons put a report in with the agenda items for the council and mayor. He also added to the report the Dam issues with the Sturgeon flow and water flow at the Libby Dam. The other Dam issue is on the Flower Creek Dam. Mr. Hammons met with representatives from DNRC and Morrison-Maierle. DNRC gave Mr. Hammons a list of about 6 different issues with the Flower Creek Dam. Mr. Hammons spoke with Chief and two gates at the Cemetery will be blocked off and one gate will be closed at night and reopened in the mornings.
Finance Report; City Clerk Treasurer, Glena Hook gave a finance report to the council stating that the City was reconciled through April 2010, budget resolutions would be done before books were closed for the year, the bank had approved a 5yr. extension on the 520 Utah house and the draft audit should be ready by next week with the audit exit meeting sometime after she returns from vacation on the 25th of June. Mrs. Hook also stated that the Mt. Float Co. loan was maturing and that Keith Kinden of Mt. Float Co. would be able to pay a little more toward his payments to the city. The new schedule was given to the City Attorney to write an agreement.
HEAR THE PUBLIC FOR ITEMS ON THE AGENDA
UNFINISHED BUSINESS
NEW BUSINESS
Resolution # 1752 will be rescheduled.
Igniters Car Club, street closure; Dennis Souther spoke for the car club and asked the council to approve a street closure on Mineral Avenue between US Hwy 2 and 2nd Street for August 20th and 21st, 2010.
Mr. Bischoff made a motion to allow the street closure for the Igniters Car Club on August 20th and 21st, 2010.
Mrs. Desch seconded the motion.
Motion Passed
Eric Drake variance;
Mr. Bischoff made a motion to continue to allow Eric Drake to run his business out of his home on Spruce St. with the stipulation that if the property was sold the variance could not be transferred.
Mrs. Benson seconded the motion.
Motion Passed
All 50’s Class Reunion; Dolly Purdy of 763 ACM Rd South, Libby spoke for the All 50’s Class Reunion and asked the council for a $1000 donation to be used for the reunion. There was no motion to approve the donation.
Splash Pad at Fireman’s Park; Kathy Hooper, Lincoln County Sanitarian and Eric came forward to talk to the council about the Splash Pad at Fireman’s Park. Mayor Roll announced that it had been brought to our attention that we have a few regulations to follow. Kathy Hooper stated that the rules concerning pools, splash pads and all water features had been completely reworked in January. Mrs. Hooper said their main concern is that the rules require a plan review to be sent to the State and that the splash pad will need some kind of fencing around it. Mayor Roll stated that the splash pad would probably not be finished this year because of the State’s rules. Mrs. Williams asked if Eric could get them the information on where to send comments about the new rules to. It was also mentioned that an engineer would be needed to sign off on the plan. Mayor Roll commented that if the City has to have an engineered plan the Splash Pad may not be able to be built.
COUNCIL ACTION/DISCUSSION
Robert Jenson, trouble with rabbits; It was stated that rabbits have become a problem all over town. Kathy Hooper stated that Animal Control would be willing to try and trap the rabbits again. It was brought up that the attempt to trap rabbits last year for Mr. Jenson had failed. The Mayor turned it over to the Parks Committee.
Business License Approval;
Mr. Bischoff made a motion to approve the Business Licenses received to date.
Mrs. Desch seconded the motion.
Motion Passed
Review Payroll and Claims for May 2010; Mr. Orr stated he did not see anything in the claims for Antler Tree Nursery and asked if a decision had not been made. Mayor Roll stated that because of the amount of the information a decision had not been made. A meeting was set for Thursday at 5:30pm to make a decision on the amount to pay Antler Tree Nursery.
Mr. Bischoff made a motion to approved payroll and claims for May 2010.
Mrs. Benson seconded the motion.
Motion Passed
Cabinet Heights Project draw approval; Ryan Jones and Purnel Whitehead of Morrison-Maierle gave an update on the Cabinet Heights Project.
Mr. Bischoff made a motion to approve the Cabinet Heights Draw.
Mrs. Williams seconded the motion.
Motion Passed
HEAR THE PUBLIC
Alan Olsen of Antler Tree Nursery spoke to the council about the trees in Troy and asked the council to keep in mind when they go look at the trees in Troy that Jamie and Mark Lennon commented on how great they looked. Mr. Olsen also asked the council to stop and look at the trees in Fireman’s Park to see that the tops of the trees are dead.
Alan Kahnt of 216 W. 9th St, Libby asked the council about the status of the budget. Mr. Kahnt also wanted to know about the City’s Capital Improvement Plan. The Mayor stated that Morrison-Maierle was working on a Capital Improvement Plan for the city but nothing has been planned for the new budget at this time. Mr. Kahnt suggested that maybe the money from the mill fire should be used for the budget.
ADJOURNMENT
Meeting was adjourned at 7:58 pm.
___________________________
Mayor Doug Roll
Attest:
____________________________
City Clerk-Treasurer, Glena L. Hook
SPECIAL COUNCIL MEETING JUNE 9, 2010 @ 5:30PM IN THE COUNCIL CHAMBERS
The meeting started at 5:37pm. Mayor Roll and Council Members Peggy Williams, Vicky Lawrence, DC Orr, Robin Benson, Barb Desch and Bill Bischoff were present. City Administrator Jim Hammons and City Clerk-Treasurer Glena L. Hook were also present. Representatives from DEQ, EPA and the Corp were also present.
A copy of the OU1 Park Plan was provided for the group. The EPA expressed the need for feedback from the City concerning the River Front Park Plan on what might work and might not work. Mayor Roll stated it may take some time to go through. Mayor Roll stated the City wanted to get the OU1 Park Plan to the EPA and see what the EPA could help the City with. Mike Cirian from EPA commented that they would need to know where to put things back after the clean-up. EPA said they would remove the old road if contaminated and they would need to start taking samples in the ramp to see if contaminated. EPA said they would hydro-seed and would work with the City on the final grading plan. The EPA said they would dig trenches for the sewer lines. The Mayor stated that the City would like something in writing as to what the EPA was willing to do. Mr. Orr brought up IC’s and stated he would like to avoid them. EPA said they could dig a corridor for tree planting, but stated if the tree roots grow beyond the corridor and had to be removed or fell over there could be a contamination problem. Mayor Roll stated that he would like Bruce Lutz to be involved with the grades when started. John from the Corp stated they needed an excavation plan and would accommodate for the slop of the parking lots. Mayor roll asked for the excavation costs and stated the need to discuss options that EPA can & can not do. The City gave one of the park plans to the EPA and will wait for EPA to let the City know what can be done. Jim Hammons, City Administrator was made the point of contact for the City of Libby. Vicky Lawrence asked what the EPA envisioned getting done this year. EPA said they thought they could get to the final grade and maybe get the trenches for the utilities in this year.
Mr. Orr brought up the City Pit and wanted to know the status of the report on the testing. EPA said they got the report and would review and send to the City.
Mayor Roll stated the City would wait to hear from EPA.
The Meeting was adjourned at 6:35pm.
___________________________
Mayor Doug Roll
Attest:
____________________________
City Clerk-Treasurer, Glena L. Hook
SPECIAL COUNCIL MEETING JUNE 10, 2010 @ 5:30PM IN THE COUNCIL CHAMBERS
The Meeting was called to order at 5:31pm by Mayor Roll who led the Pledge.
Mrs. Williams, Mrs. Lawrence, Mr. Orr, Mrs. Benson, Mrs. Desch and Mr. Bischoff were present. City Administrator Jim Hammons and City Clerk-Treasurer were also present.
Mr. Bischoff stated that he did not believe the City should withhold money from Alan Olsen that is not contested. Mr. Bischoff stated that after review of the DNRC report they recommended that the City withhold $2500. Mr. Bischoff went on to say that the Antler Tree Nursery bill was $8755 and felt that the City should withhold $2500 until the matter could be looked into further.
Mr. Orr stated as a contractor he disagrees and believes that Alan Olsen should be paid because he has a contract.
After a discussion between the council and Mr. Alan Olsen,
Bill Bischoff made a motion to pay Alan Olsen for his final bill minus $1000. $500 dollars would then be paid to Mr. Olsen after punch list items are finished and another $500 to be paid to Mr. Olsen after 7 trees are replanted in the fall.
Mrs. Desch seconded the motion.
Motion Passed
Meeting adjourned at 6:00pm
Mayor Doug Roll
Attest:
____________________________
City Clerk-Treasurer, Glena L. Hook
SPECIAL COUNCIL MEETING JUNE 21, 2010 @ 6:00PM IN THE COUNCIL CHAMBERS
The meeting was called to order at 6:00 pm by Mayor Roll. Mrs. Williams, Mrs. Lawrence, Mr. Orr, Mrs. Benson, Mrs. Desch and Mr. Bischoff were present. City Administrator Jim Hammons was also present.
Ryan Jones with Morrison Maierle was present to give a report on the Flower Creek Dam. Prior to that discussion it was decided that there will be a meeting on Thursday July 1st at 10:30 am at the Waste Water Treatment Plant.
Ryan stated that there needs to be an assessment done on the structural integrity of the Flower Creek Dam by taking core samples. Once that assessment is done those results need to be submitted to DNRC by Sept. 30, 2010. City Administrator Jim Hammons will meet with NTL, a Geotechnical firm on Tuesday June 22, 2010 to get an estimated cost for core sampling up at the Flower Creek Dam. Ryan said that a base figure for City budgeting purposes would be $60,000.00 to $75,000.00. Costs could be more or less depending on what is found in the core sampling. Once the assessment is complete there will be either minor or major improvements that will need to be done. Minor repairs would be patching the face surface of the dam and major repairs would be replacing the entire face of the dam. The City of Libby needs to proceed with advertising for an engineer and then with having a Preliminary Engineering Report done. The cost of having a PER is about $50,000.00 and for a Hydro power Feasibility Study it is about $25,000.00. If these reports are used to procure grant money they are worth the cost of having them done. The early warning system at the dam is not operational at this time. Jim Hammons, City Administrator has spoken to Vic White with Emergency Management regarding this issue and Vic is looking into it at this time. Mrs. Williams asked if there are any other alternative sources for energy grants.Hydropower isn’t considered a “green” source of energy at this time. Mayor Roll stated that Flathead Electric has expressed interest to assist with funding. Ryan mentioned that the raw water transmission line from the source ,which is the Flower Creek Dam, to the Water Treatment plant may cost up to $1,000,000.00 based on figures from a 2002 CIP report from TD & H. At this time the lines, which are 20 inch transite lines are operational.
Meeting adjourned at 6:37 pm
Mayor Doug Roll
Attest:
____________________________
City Clerk-Treasurer, Glena L. Hook
THE 1329th REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON MONDAY, JUNE 21, 2010 @ 7:00 PM IN THE COUNCIL CHAMBERS
CALL TO ORDER
The meeting was called to order at 7:00 pm, by Mayor Roll who led the Pledge of Allegiance and welcomed the public. Mrs. Williams, Mrs. Lawrence, Mr. Orr, Mrs. Benson, Mrs. Desch and Mr. Bischoff were present. City Attorney Heather McDougall, City Administrator Jim Hammons and Deputy City Clerk Tanya Gehrke, were also present.
David Ginther of the Assembly of God Church offered prayer.
Mayor Roll asked for the Approval of the Council Minutes from the Public Hearing June 7, 2010, Working Committee Meeting June 7, 2010, Regular Meeting June 7, 2010, Special Meeting June 9, 2010 and Special Meeting June 10, 2010.
Mr. Orr made a motion to accept the minutes.
Mrs. Benson seconded the motion.
Motion passed.
ANNOUNCEMENTS
Mayor Roll announced that there will be a Planning Board Open House on Tuesday June 29, 2010 from 6:00 p.m. to 7:30 p.m. at City Hall. Mayor Roll reported that the Council just had a meeting with Ryan Jones of Morrison Maierle concerning the Flower Creek Dam. There will be core samples done and also an Engineering report to see how much repairs may cost. Mayor Roll also announced that there was a meeting held last week with the Union and everyone should have a copy of the tentative agreement and a copy has been forwarded to Dan Johns the City’s Labor Attorney.
COMMITTEE REPORTS
Cemetery/Parks; Mrs. Williams reported on the rabbit issue. Animal Control has unsuccessfully tried to trap them and they have ordered new traps and hope that the new ones without any other animal scents on them will work better. Mrs. Williams had spoken to Commissioner Berget about the Splash Pad at Firemens Park. A local Engineer has volunteered to do a Engineering report. Mrs. Williams feels that the Park Committee needs to get together and write a comment letter to the Dept. of Health and Human Services concerning issues with current regulations.
Fire; None
Resolutions/Ordinances; Mrs. Williams announced that they had met with the Archery Club but because of their intense interest she would not like to make any recommendation until the issue is placed on the agenda again and the Archery Club can be present at the meeting. Some issues that need to be discussed are safety regulations and liability issues. It is now legal to hunt, with the exception of deer, in the City limits with a bow. City Attorney Heather McDougall will look into the legal aspects of this issue.
Personnel; Nothing at this time. Mr. Bischoff stated that Mayor Roll had given out some information for review regarding next years budget.
Building; None
Water/Sewer; Mrs. Benson reported on the progress meeting that was held June 10, 2010 at the Sewer Treatment facility. The design plans for the UV System and the Screw Press will be submitted to the Department of Environmental Quality for review and approval. The tentative timeline is bid process in July and to possibly begin building by fall. There should be a huge reduction in odor due to not using the drying beds.
Lights/Streets/Sidewalks; None. Mayor Roll reported that there had been some issues on site lines for hedges and fences around town. Ordinances 12.40.060 and 17.32.030 both deal with specific details on this.
Budget/Finance; Mayor Roll said that reports so far show that expenditures are at about 70% so hopefully there will be some carryover.
Police: None
City Administrator Report: None
Finance Report; None
HEAR THE PUBLIC FOR ITEMS ON THE AGENDA
UNFINISHED BUSINESS
NEW BUSINESS
Tom Wood, Libby Volunteer Fire Department Chief had asked if the $1,980.00 from the Industrial Park fire could be donated back to the Fire Department as they will be celebrating their 100th anniversary next year.
Mr. Bischoff made a motion to donate the money back to the Libby Volunteer Fire Department and mentioned that they have been dedicated and very few fire departments in the State have been in existence for 100 years.
Mrs. Williams seconded the motion.
Motion passed.
Reverend Alspaw of 11545 Hwy 37 Libby spoke regarding the Community Church Project. On July 11th, 2010 their regular Church service will be cancelled and about 550 members will be out in the community doing projects that possibly there isn’t manpower or resources for. The City of Libby Cemetery was brought up as an area that could use some work. Reverend Alspaw also stated that the Church insurance would cover any members that were doing work out in the community. Any suggestions or ideas should be turned in to City Administrator Jim Hammons by the beginning of next week. Mrs. Benson wanted to say Thank you for considering helping out the City of Libby.
Lisa Oedewaldt spoke on behalf of Greg Woods, I Skate Libby Inc. and gave a brief update on the Park. They have applied and gotten their 501C. They have 8 board members and established checking and mailing. They have bids out for excavation and have 3 Engineers interested in the project. They have 228 Facebook members and all have offered to help with the Park. They have applied for grants and want to have playground equipment and benches at the Park. All plans are in the planning phase and stages and work won’t be completed until next year. Mrs. Lawrence asked if one of the State requirements is that the plans have to be inspected by a Skateboard professional? Lisa said that is still a requirement and they have 3 requests out. Mrs. Williams asked if the City Council needs to approve all plans and Lisa said “Yes, they do.”
No one was present from the Avid Gardeners. Mrs. Williams stated that they have been in contact with her and they are working on a long term plan for the area. They have been working on the area, which is the Triangle on Hwy 2 and it is starting to look good.
COUNCIL ACTION/DISCUSSION
None.
HEAR THE PUBLIC
Alan Olsen of Antler Tree Nursery, 33692 Hwy 2, stated that he had finished the punch list, again and he would like to know where it stands as far as releasing his last check. Mayor Roll asked Alan to come out to his shop in the morning and they would discuss it.
It was announced that the next Council meeting will be July 6, 2010 because of the 4th of July holiday.
ADJOURNMENT
Meeting was adjourned at 7:23 pm.
Mayor Doug Roll
Attest:
____________________________
Deputy City Clerk, Tanya R. Gehrke